This is what we do, too. We have exhibition-related documents that live in a network shared folder, with files linked from Loans / Exhibitions records in TMS. All staff who work on exhibitions and are permitted to view the documents are assigned to a network security group that grants them read-only access to all the files, but those assigned to the Registrar group (who generate these documents) have full read/write/delete file access to the same folders. You could certainly do similarly and create a group of one person for your updating purposes... b ~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~ Brenda Podemski Principal Project Specialist Collection Information and Access The J. Paul Getty Museum www.getty.edu
v. +1 310-440-7087 | f. +1 310-440-7752 | e. bpodemski at getty.edu >>> "Parsell, David" <david.parsell at yale.edu> 3/8/2013 8:38 AM >>> Yes, you can set the file system security to give read only rights to most of the users and edit rights to the one person that can modify the data. The rights are assigned at the root data folder, which will transfer the security to all of the sub-folders and files. You set the security at folder level since file level would be way too tedious and trouble-some. Your IT person can set this up for you. Hope this helps, David David Parsell Systems Manager Collections Information and Access Yale Center for British Art david.parsell at yale.edu 2034329603|britishart.yale.edu Sign up for YCBA E-News; follow us on Facebook, Twitter, and YouTube; and search our collections online. ON VIEW Reflections on Constable's Cloud Studies: Paintings by Mark Leonard November 30, 2012-March 10, 2013 Edwardian Opulence: British Art at the Dawn of the Twentieth Century February 28-June 2, 2013 -----Original Message----- From: mcn-l-bounces at mcn.edu [mailto:[email protected]] On Behalf Of Matthew Schuld Sent: Friday, March 08, 2013 11:31 AM To: mcn-l at mcn.edu Subject: [MCN-L] Lock Files from alteration Hello everyone, I have a file security question. We have three staff that need to access collection documents via a shared drive. However, we would like to limit alterations to these files to one individual. There are many file types, spreadsheets, word documents, audio files, pdfs, etc. Is there a simple way to completely lock a folder's contents to ensure no individual can alter that folder without an authorization step? We'd like the contents to remain viewable. We've set the files and folder to read only, but this does not prevent files from being deleted it seems. Any ideas would be welcome and appreciated. Best, Matt Matthew Schuld Museum Manager Elkhart County Historical Museum 304 West Vistula Street PO Box 434 Bristol, IN 46507 574-848-4322 (p) 574-848-5703 (f) http://www.elkhartcountyhistory.org/ _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://toronto.mediatrope.com/pipermail/mcn-l/
