Date: Thu, 30 Oct 1997 14:19:40 -0800 Message-Id: <v0213050eb07e4768ba31@[128.32.252.42]> Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" To: [email protected] From: [email protected] (Richard Rinehart) Subject: Call for Participation! CIMI/MCN
Call for Participation! MCN & CIMI MCN is pleased to invite MCN members to apply to participate in this CIMI project, "Integrated Information Management". As a member of the CIMI consortium, MCN is allowed to delegate one member museum to participate in this project on behalf of MCN. The MCN Board will review these applications and appoint one MCN member museum to participate. That delegate will be asked to report on the project back to the MCN membership via an article in Spectra, and hopefully a session at next year's conference. If you are interested in participating, please fill out the questionnaire on the reverse and return the answers to Richard Rinehart, MCN Board member, at [email protected] by no later than Nov 10. ___________________ The CIMI Consortium announces its new research project, "Case Study of Integrated Information Management". This project will examine how museums turn information into specific products such as web publications, hard copy brochures, wall labels, calendar of events or exhibition catalogues and reuse core information (eg. collections information) in a variety of applications. In order to help museums understand the relationships among all the information types and to articulate an information strategy that reflects efficient information production, CIMI is developing "Guidelines for Information Access" which will be provided to participants in draft form. The Guidelines provide descriptions for a range of typical goals or expectations for information management such as interchange, interoperability, longevity and flexibility for repurposing. Each of the goals is described in terms of their advantages and disadvantages for: *content creation such as word processing or database format; *content conversion such as keystroking, scanning, value -added(formatting,metadata, etc); *content repository/management such as flat or structured files, databases; and *content delivery such as analog, fixed digital media, online. A selected group of six institutions will work with CIMI consultants to examine, in their own institution, how content is often published or used in more than one format. The study will first gain an overview of institutional information management goals; inventory information resources and formats; identify processes and tools used in information production; and review staff responsibilities to projects. The study will use the Guidelines to focus the museums on examining the goals, resources, processes and staff required to produce two projects selected by the museum for the study. Following the work at the individual institutions, the project participants will meet together to share information and discoveries and to discuss the feasibility of working on another project. For more information on CIMI see www.cimi.org/cimi and for this project see www.cimi.org/member_area/iimwg.html The selection of institutions to participate in CIMI's Case Study Project on Integrated Information Management will be based on a variety of factors, including membership in CIMI and availability of time and resources to work on the project. CIMI seeks a diversity of institution-types and projects to be studied in this project. Proposed Project Schedule: Sept. 17: Distribute Questionnaire to all respondants Sept. 26: Responses due back to CIMI Oct. 13: Select participants at CIMI Annual member meeting Nov. 3: Distribute fact finding information Dec. 1: Participants return fact finding information Dec. 22: CIMI completes analysis of participants information Jan. 23: CIMI completes teleconferences Feb. 20: CIMI completes site visits Mar. 13: CIMI drafts site visit analysis Apr. 3: Project Meeting Apr. 20: Final Project Report issued Questionnaire: please return answers to Richard Rinehart ([email protected]) 1.Briefly describe your institution (size, location, governance, etc.) 2.Contact Person (Name, Title, Address, Phone, Fax, Email, Internet/WWW) 3.Other Institutional Team Members who may participate 4.Does your institution have or is it developing an information management strategy or policy? If so, is there a document describing it and can you share it? 5.Do you use or are you planning to use any standards in your information production, eg: markup standards (HTML, SGML, etc.); file format standards (database, text, etc.); interchange standards (Z39.50, EDI, etc.) 6.Briefly describe your goals for participating in this initiative and its value to your institution. 7.Briefly describe two representative examples of information management that you might investigate in the study. Examples of such projects are: publishing a calendar of events as a paper copy and for your web site; creating an authority file that provides information for publications, researchers (on-site or long distance) and the collections management system; producing electronic documents on the fly from databases based on certain requirements. 8.Are you ready to begin working upon notice of your selection to participate in the Case Study (see proposed project schedule)? If the schedule does not work for you, but you still want to participate, please describe your scheduling ideas as the schedule is only a draft at this point. 9.Do you have organizational support, including financial, to support your participation, including: *the time to work on the "fact finding" *time for the consultant's visit *time to write up or contribute to short reports on the project, eg: the fact finding time to report on this project to MCN membership via Spectra and/or the conference? Participating institutions will be responsible for the travel and lodging expenses for the project meeting and any expenses in their own institutions related to engagement in this initiative. CIMI will be responsible for other expenses associated with project meeting, and for expenses of program management, including costs for the consultant retained to conduct the site visits and publication of project reports and case studies. In addition, CIMI will distribute $1,000 to each participant to help defray expenses for participating in the project. ----------------------------- Richard Rinehart | Berkeley Art Museum/Pacific Film Archive Systems Manager & Education | University of California Technology Specialist | 2625 Durant, Berkeley, CA 94720-2250 [email protected] | http://www.bampfa.berkeley.edu/ & President-Elect, Museum Computer Network, http://www.mcn.edu/
