Brooklyn MuseumSenior Manager for Collection Records and Review—Registrar’s
Office(Full-time, permanent, non-union covered
position)
Summary:
Manage, enhance, and
expand all aspects of the collections, exhibitions, and loans database (TMS) to
ensure maximum usage by museum staff, and public access through the museum’s
website; supervise the implementation of established procedures for data entry,
accessioning, collection review, deaccessioning, and records management.
Requirements:
B.A. required; M.A. in Art History,
Museum Studies, or a related field preferred. Minimum five years direct
experience in
museum collections data management; in-depth understanding of TMS (The
Museum System) data structure and system administration.Previous
participation in a TMS upgrade.Advanced Crystal Reports writing;
Familiarity with digital imaging and SQL queries. Knowledge of MS Access
and Excel
applications. Familiarity with registration and
collections management functions and procedures: accessioning,
deaccessioning, exhibitions, loans, shipping, inventories, and location
tracking is essential. Experience managing projects and seeing
them through to completion. Must be organized, detail oriented, articulate,
and self-motivated, with proven ability in supervising others. Ability to
interact with other staff
members and to provide immediate assistance and support when necessary.
Ability to conduct research and work independently on a variety of
projects simultaneously to meet deadlines in a fast-paced office
environment.
Responsibilities
·
System
administration of (TMS); Manage Records Management budget.
·
Supervise
Associate Registrar for the Permanent Collection and accessions processing,
permanent collection
documentation, and implementation of collections policies.
·
Supervise
Records Assistant and Collections Review Assistant; develop data entry and
collections review projects.
·
Manage
and track Collections Review process, deaccessions, auction house contracts,
transfers, and packing and shipping arrangements; review Collections Committee
paperwork; enforce deaccession and disposition policies.
·
Oversee
research on object status and source; resolve numbering issues and perform
record clean-ups.
·
Work with curatorial staff to develop
cataloguing format guidelines and data standardization; collaborate on
collection
inventories.
·
Develop
new database uses, design Crystal reports for all TMS modules, and create alerts
using SQL to streamline user workflow.
·
Propose
and develop collections documentation policies with approval of Chief Registrar
and Chief Curator.
·
Maintain
database authority tables, configuration, security access, and prepare
quarterly database statistics; perform data auditing.
·
Oversee
exhibition checklist entry: approve final checklist for web display; maintain
pre-TMS checklist reports and forms in Access; update permanent collection
installation checklists in TMS.
·
Maintain
locations authority and oversee location movement entry; track opening and
closing of gallery spaces in TMS.
·
Work
with Tech staff and Curators on OpenCollection data development.
·
Provide
support for DAMS system and Digital Lab, and Rights & Reproductions staff.
·
Maintain
Conservation Screen workflow; oversee conservation image linking and
documentation
standards.
·
Review
records and create reports for collection information sent to external websites.
·
Work
with software vendor to develop new TMS versions to serve Museum needs.
·
Oversee
database upgrades; perform testing, prepare data, and coordinate with Tech
staff.
·
Train and
provide support for all staff in database use and access; troubleshoot database
issues.
Reports to: Chief Registrar
Starting date: Immediate, September 2015
Schedule: Monday - Friday, 9:00 a.m. to 5:00 p.m., 35 hours/weekSalary:
Commensurate with
experience
To apply: Please send letter,
resume, and list of 3 references to:
[email protected]
Applicants for positions at
the Brooklyn Museum are considered without regard to race, creed, color,
country of origin, sex, age, citizenship, disability, marital status or sexual
orientation. Candidates of color are strongly encouraged to apply. The
Immigration
and Control Act (1986) requires that all hires be in conformity with the law.
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