Of interest to MCN colleagues — Lindsay Bosch Marketing & Communications Manager Block Museum of Art Northwestern University (o) 847.467.4602 / (c) 773.633.9467 lindsay.bo...@northwestern.edu<mailto:lindsay.bo...@northwestern.edu>
From: Jeffery Smith <jeffsm...@northwestern.edu> Date: Wednesday, January 31, 2018 at 1:23 PM To: Lisa Corrin Graziose <lisa.cor...@northwestern.edu>, Jenna Lynn Robertson <jenna.robert...@northwestern.edu>, Kathleen Bickford Berzock <kathleen.berz...@northwestern.edu>, Susannah Bielak <susy.bie...@northwestern.edu>, Lauren Cochard Watkins <lauren.watk...@northwestern.edu>, Melanie Garcia Sympson <melanie.symp...@northwestern.edu>, Holly Lee Warren <holly.war...@northwestern.edu>, Lindsay Bosch <lindsay.bo...@northwestern.edu>, Caroline Alice Claflin <caroline.claf...@northwestern.edu>, Dan Silverstein <d-silverst...@northwestern.edu>, Kate Hadley Toftness <kh.toftn...@northwestern.edu>, Essi Elisa Ronkko <essi.ron...@northwestern.edu>, Alexandria Kotoch <alexandria.kot...@northwestern.edu>, Justin Lintelman <justin.lintel...@northwestern.edu>, Michael Streicher Metzger <michael.metz...@northwestern.edu>, Rita Shorts <d-sho...@northwestern.edu>, Mark M Leonhart <mark.leonh...@northwestern.edu>, Janet Dees <janet.d...@northwestern.edu>, Corinne D Granof <c-gra...@northwestern.edu>, "PhD James D. Foster" <james.fos...@northwestern.edu>, Aaron L Chatman <a-chat...@northwestern.edu>, Brycen Pierce Doby <brycen.d...@northwestern.edu>, Kristina Marie Bottomley <k-bottom...@northwestern.edu>, Veronica Lee-Smith Robinson <veronica.robin...@northwestern.edu>, Joe Scott <joseph.sc...@northwestern.edu> Subject: Collections Information Assistant Dear Colleagues, Below is the posting for the Collections Information Assistant. This is a half-time one year appointment for the collection management database. Please pass the job along to anyone you might think would be interested. Jeff Job ID 32991 Job Title Collections Information Assistant Location Evanston, Illinois Department Block Museum Salary Grade NEX 12 Job Summary: The Collections Information Assistant coordinates a broad variety of administrative processes & activities such as database, appropriate filing & audit mechanisms. Hired on a part-time basis for a 1-year term, the Collections Information Assistant will work closely with the Curatorial and Registration teams to assist with the museum’s conversion to a new collections management system (The Museum System/ TMS). The Assistant will build metadata for works within TMS; consult on the museum’s cataloguing guidelines and TMS customization; review curatorial records on works in the permanent collection; and undertake research and update data as necessary. Please note: The position will need to have flexibility in scheduling weekly work hours depending on needs of the project; hours will be determined in consultation with supervisor at date of hire and ongoing. Specific Responsibilities: Documents & Databases * Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc. * Review, proof, edit, and standardize object records in the museum’s collection database using existing data, hardcopy object files, and academic research when needed. * Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives. * Assists with development of metadata for TMS, including controlled vocabulary and hierarchies for collection content; represent the Curatorial Department in cooperative work with the Registrar Department on the conversion. * Proof, edit, and standardize object records to ensure consistency and accuracy of interpretive content in TMS. * Organize and link curatorial media files (curatorial reports, justifications, etc.) to database records. * Performs other duties as assigned. Minimum Qualifications: * A high school diploma or equivalent required. * 5 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Excellent interpersonal, organizational, writing, proofreading, and analytical skills, with superior attention to detail. * Ability to manage multiple tasks within complex projects. * Strong written and oral communication skills. * Advanced knowledge of word processing, spreadsheet, email, and database software programs is required. Preferred Qualifications: * Master’s degree or PhD in art history or a related field of study * At least 3-5 years of experience cataloguing works of art and building museum collection database entries. * Extensive prior experience working with TMS. * Some prior experience with collections database software. Preferred Competencies: (Skills, knowledge, and abilities) * Working knowledge of Gallery Systems TMS collection management database software. As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States. Questions? For consideration, current employees must submit an online application. For specific questions about this position, current employees may contact Stefanie Hicks at s-hi...@northwestern.edu. External candidates should be directed to apply via Northwestern's career site at careers.northwestern.edu. Jeffery S. Smith Senior Business Administrator Mary and Leigh Block Museum of Art Northwestern University jeffsm...@northwestern.edu p) 847.467.3969 c) 773.230.7990 f) 847.491.2261 40 Arts Circle Drive, Evanston, IL 60208 www.blockmuseum.northwestern.edu www.facebook.com/nublockmuseum http://twitter.com/NUBlockMuseum _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
