Hi Emma, Sorry for the delay but if you are still collecting examples, our museum has recently put through a major policy change for releasing web records. Previously we also required that every record go through curatorial review and meet minimum metadata (and image) requirements. We have a very large collection and roughly calculated that if we continued that workflow, it would take 450 years(!) to send all of our records to the web. Accordingly we reexamined our policies and undertook a risk analysis that prioritizes transparency, culminating just a few weeks ago in our move to share all of the existing object records in our CMS--regardless of record "completeness," and also including inventory photos previously not deemed of a high enough quality for end users.
We also have instituted a prospective process of sending minimal records at the point of accession, with ongoing enhancements happening online in view of the public. We are not de-prioritizing the work of adding detail to records, but we no longer require it as a prerequisite for online access (which is, notably, the approach that archives and some museums have taken for several years). We are in a "soft launch" phase, with audience-facing announcements planned. However I am happy to share our work with other museum professionals at this time: Public, user-facing statement: https://americanhistory.si.edu/collections/about-online-collection Presentation with background and details: https://drive.google.com/open?id=1boBDFomDfLtgQ-KDvEWzXa7iY3IFZOv1UyO9dcJyRas Internal documentation we developed to train curatorial and support the workflow: https://tinyurl.com/nmah-share I'd be interested to hear to what extent other museums have adopted a similar framework. Thanks, Sherri Berger Head of Digital Programs National Museum of American History Smithsonian Institution [email protected]<mailto:[email protected]> -----Original Message----- From: mcn-l <[email protected]> On Behalf Of Emma Jones Sent: Friday, December 20, 2019 3:59 AM To: [email protected] Subject: [MCN-L] Releasing CMS records to the web External Email - Exercise Caution Hi I am looking for information on the procedures/policies other intuitions have on releasing records from your CMS to the web. Currently all records from our system need to go through an approval process by curators before they can be released. There are also a number of fields that must be filled before they can be displayed in our collection search. This process is being reviewed and information from other museums and galleries on your processes would be useful as we are keen to find the right balance between records being made available to the public in a timely manner and detailed enough to describe our collection. Feel free to reply to me off list if you prefer. Thanks Emma Jones Project officer, Collection Services, Australian War Memorial [AWM Logo not displayed in text email] ________________________________________________________________________________________________________________ This message may contain confidential information and is intended only for its recipient(s). If you have received this email by error, please delete this e-mail from your system and notify the sender immediately. E-mail transmission cannot be guaranteed to be secure. E-mail information could be intercepted, corrupted, lost, destroyed, arrive late, be incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message. ________________________________________________________________________________________________________________ _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.mcn.edu&data=02%7C01%7Cbergersh%40si.edu%7C41e372896aa04b24ff6a08d7852b2132%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637124292612249182&sdata=7%2BqSw8wrjubo4pDDTvmEbbXNGM5MdtaqkPMp9wVCgQo%3D&reserved=0) To post to this list, send messages to: [email protected] To unsubscribe or change mcn-l delivery options visit: https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmcn.edu%2Fmailman%2Flistinfo%2Fmcn-l&data=02%7C01%7Cbergersh%40si.edu%7C41e372896aa04b24ff6a08d7852b2132%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637124292612249182&sdata=EKx73mYiDijI8Q0FYMkUCipseHHVSUz7y%2BDjFWf83S0%3D&reserved=0 The MCN-L archives can be found at: https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.mail-archive.com%2Fmcn-l%40mcn.edu%2F&data=02%7C01%7Cbergersh%40si.edu%7C41e372896aa04b24ff6a08d7852b2132%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637124292612249182&sdata=UDtIB8VhsbsVaDWyrp4onaD2WV2ejTzUwlTC3NPZZDY%3D&reserved=0 _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: [email protected] To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/[email protected]/
