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We have a policy that if is longer than a certain time frame, we do not enter data. We have an Intervention called Downtime Documentation. The queries include Time of downtime, duration of downtime and a query that says "Documentation of Paper During Downtime". We were down for a week at one point.
Scott Vrabel
Clinical Manager Results Therapy & Fitness Summit Health 717-267-7713 Pager 717-262-1688 [EMAIL PROTECTED] >>> "Lisee, Jan" <[EMAIL PROTECTED]> 7/13/2006 8:48:16 AM >>> All messages should be posted in plain text. HTML will be converted to attachments. The meditech-l web site is MTUsers.com ====================================== Currently our policy is that ALL documentation goes back into the system after a downtime... we have never been down more than 6 hours either planned or unplanned and usually round up additional staff to assist in the data entry. When we come up with eMAR we will debate this again Our stand has been that the permanent record in our institution for LAB/RAD Nursing assessments I&O and Vitals is the EMR. We DO NOT print these documents, we archive. We have not come up with a convenient way to describe the interrupted record to the viewer in PCI. This is always a lively discussion!! Janice B Lisee, RNC BSN Senior Systems Analyst Frederick Memorial Hospital Frederick, Maryland 21701 240-566-3437 mailto:[EMAIL PROTECTED] -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] Behalf Of Susca, Rena Sent: Wednesday, July 12, 2006 2:03 PM To: [email protected] Subject: [MEDITECH-L] After downtime,do you back-enter data or keep paper records? All messages should be posted in plain text. HTML will be converted to attachments. The meditech-l web site is MTUsers.com ====================================== We are putting together a master Downtime Policy and Procedure manual to include each department's procedures during scheduled and unscheduled downtime. Only Nursing currently has a policy and it says that after 24 hours of downtime, the paper records will go into the patient's chart as the permanent record, while any downtime shorter than 24 hours will ! require back-entering of all data into the system. This time fr ame was not well received by some departments, who insisted they could enter no more than 3 hours worth of documentation into the system following downtime, as opposed to our Outpatient Therapy staff who said they could enter up to 6 days worth of documentation without a problem. The issue is now going to our Integration Team for discussion as to whether the policy should be defined by department or if we should stick to a hospital-wide time frame. I'm curious as to the time frames that other hospitals use, and if they were decided upon by each department or by upper management as a hospital-wide policy. Any feedback would be greatly appreciated. Thanks! Rena H. Susca Sr. Systems Analyst Gaylord Hospital Phone: (203) 949-2122 Fax: (203) 294-8780 [EMAIL PROTECTED] Our Mission is to preserve and enhance a persons health and function. CONFIDENTIALITY NOTICE: This e-mail transmission message! , together with any other documents or attachments, is intended only for the use of the individual or entity to which it is addressed and may contain personal information that is subject to confidential privacy regulations such as the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The authorized recipient of this information is STRICTLY PROHIBITED from disclosing this information to any other party unless required to do so by law or regulation and is required to destroy the information after its stated need has been fulfilled. If you are not the intended recipient, you are hereby notified that any disclosure, dissemination, saving, printing, copying, or action taken in reliance on the contents of these documents of this message, or any attachment, is strictly prohibited. Please notify the original sender (only) immediately by telephone or by reply E-mail and delete this message along with any attachments, from you! r computer. Thank you. _____________________________ __________________ meditech-l mailing list [email protected] http://mtusers.com/mailman/listinfo/meditech-l _______________________________________________ meditech-l mailing list [email protected] http://mtusers.com/mailman/listinfo/meditech-l |
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