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Hi
Nancy.
We are
Meditech C/S and use API as our T&A vendor. We have used Secondary
Jobs since we implemented both systems. We populate the Meditech Payroll /
Secondary Jobs fields with the applicable Dept / Job Code / Rate. We then
send the Dept and Job Code to API via an Employee Download process
(NPR report from Meditech imported into API). We, however, have different
rules and thus, paycodes (in API), for a Second Job situation versus a Second
Rate situation. A Second Job is someone who works full time in one Dept
/ Job Code (i.e., RN by day) at one Rate of Pay, then works PRN "on
top of" the first job at a different Job Code / Rate of Pay
(i.e., Admissions by night). Our Overtime rule for a second job
is that the overtime always applies to the Second Job, regardless of where it
occurs in the workweek (this rule is built in API). A Second Rate is
someone who, under the same Job Code, works in two different
departments at two different Rates of Pay (i.e., an RN working in both
Med/Surg and Home Health; however, recieves two different Rates of
Pay), with both departments falling under 1 FTE. In this case, the
overtime goes to whichever Dept / Rate occurs after 40 hours. As this is a
rule also executing on the API side, we need to identify to API whether the
employee has a Job 2 vs. Rate 2 situation, so it knows which to
apply. In both situations, the Dept / Job Code / Rate info resides on
the Payroll / Secondary Jobs screen / fields in Meditech, so that side is the
same regardless. For API, we created Customer-Defined fields on the
Cust-Def Payroll screen to capture the applicable Secondary
Type (J2 vs.R2). This info is, then, also passed to API via the
Employee Download.
Another situation for us, is the possiblity of one employee working
multiple Second Job / Rate scenarios (i.e., RN by day and either /
both, Admissions or Housekeeping by night -OR- an RN working three
different departments at three different rates of pay). To handle this, we
assigned Position Nos. to each Second Job or Rate - so that the first line item
or row on the Meditech Secondary Jobs screen was Position 2, the second,
Position 3, and so forth (Note: the primary job is always Position 1). To
pass this information to API, we also built those fields on the
Meditech Cust-Def screen. So in addition to completing the Secondary Jobs
fields (for Meditech Payroll processing purposes only), HR is required to
complete the corresponding Cust-Def fields (i.e., Position = 2
and Type = Job 2, which means this employee has a Secondary situation which
is a Second Job) in Meditech. So all pieces of information
(Second Dept / Job Code from the Meditech Secondary Jobs screen plus the
Position No. and Secondary Type) must be passed to API in order for it to
apply the correct rules (i.e., overtime). We then set up specific Job
2 or Rate 2 paycodes on the API side (for the applicable rules processing) which
then points back to the regular paycode on the Meditech side (i.e., J2DAY in API
= DAY in Meditech). Meditech doesn't need it's own Job 2 codes; passing
back the second Dept / Job Code via the interface from API to Meditech is how
Meditech knows to apply the Rate from the Secondary Jobs screen during payroll
processing.
Though
we have different Meditech and T&A systems, the process really would be
the same. It's important to think about how to handle any policy / rules
that apply to the situation (i.e., overtime or something else), which can be
captured, if necessary, via the Cust-Def screens and passed
to your T&A system. If you don't have unique rules for your
Secondary situation, then all that needs to be passed from T&A to
Meditech for payroll processing is the combined Dept / Job Code attached to
the Hours. And then, of course, there is whatever Kronos
requires.
It
seems like a lot of info, but it's a relatively simple process. If
you have any questions or need further info, please feel free to call.
I'll be happy to help.
Thanks.
-----Original Message-----
From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]On Behalf Of Lucas Nancy
Sent: Tuesday, August 22, 2006 1:06 PM
To: [email protected]
Subject: [MEDITECH-L] Payroll Secondary job codes
From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]On Behalf Of Lucas Nancy
Sent: Tuesday, August 22, 2006 1:06 PM
To: [email protected]
Subject: [MEDITECH-L] Payroll Secondary job codes
Hello
all,
We have been asked
to setup Secondary job codes in Meditech magic Payroll and Kronos. I was
wondering if other hospitals have done this and have information to
offer.
Thanks,
Nancy W Lucas
Information Technology
Randolph Hospital
364 White Oak St
Asheboro, NC 27203
V:336-328-4480 Fax
336-625-0205
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