This doesn't respond to all of your issues such as different account types, but we were concerned about the aging when you combine accounts that could span 180 days or more. We made an unwritten rule that collectors are to only combine accounts that are within 6 months of each other. That way we are not making old money look like it's new A/R and vice versa. Another way you could handle this would be to set up an inhouse collection agency and transfer accounts that have a long payment plan (ex. over 1 year) to that agency. You would have to make sure someone is monitoring that so it does not get out of hand. This way has pros and cons also..... Just some ideas.
Marcia Flessner Patient Financial Services Manager Mendota Community Hospital 815 539-1621 CONFIDENTIALITY NOTICE: This e-mail communication and any attachments, may contain confidential and privileged information for the use of the designated recipients named above. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or it's contents is prohibited. If you have received this communication in error, please notify Mendota Community Hospital immediately by telephone at (815) 539-7461 and destroy all copies of this communication and any attachments. -----Original Message----- From: [email protected] [mailto:[EMAIL PROTECTED] Behalf Of Julia Carter Sent: Wednesday, January 17, 2007 3:32 PM To: [email protected] Subject: [MEDITECH-L] Combining Accounts in B/AR Hi, We're Magic 5.5, patient-based billing system. Our Controller and CFO aren't happy about the way PFS combines accounts to create contracts. They don't like the money moving from, say, an INP account to an ER account, depending on which one is chosen for the contract. How does everybody else create a contract and put all the patient accounts together? Do you combine or put them all on hold and pay off one at the time? If you don't combine them, how do you identity which accounts have a payment agreement and which don't? Does everybody else put their contracts and long-term agreements (payroll deducts, for instance) into BD to get them out of AR? The Controller especially doesn't like the TRIN and TROUT (transfer in/out) transactions because they can be used for more than contract combining. Because you can't combine accounts when they're in BD, we have to move them back to AR to add more accounts to the contract. Then they go back into BD as a contract. That messes up stuff on the Accounting side. Sorry if this doesn't make much sense, but it's late and I've just been in a meeting with a bunch of folks who didn't make any sense, either. :-) If anybody has the magical pill, please let me know. Thanks!! Julia Julia F. Carter, CPAR Systems Analyst Revenue Management Colquitt Regional Medical Center 3131 South Main Street PO Box 40 Moultrie, GA 31776-0040 * (229) 891-9133 * <mailto:[EMAIL PROTECTED]> [EMAIL PROTECTED] <http://www.colquittregional.com/> http://www.colquittregional.com Note: The information contained in this electronic message and any attachments may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any reading, dissemination, distribution, copying, or other use of this communication or any of its attachments is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and deleting this message, any attachments, and all copies.
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