The first thing in managing reports is to centralize the flow of information. At our facility, I write most - but not all - of the reports. Those others who also do reports know that I need to know when a new report is added (and those others amount to only 2 or 3). They generally print to my printer a sample of the report and the source code of it. I then check to see if that report is on a menu. The information is added to a database (in Access) that I use to monitor and track such reports, as well as to summarize for our Info Security Committee.
This does not absolutely prevent duplication, but it helps a great deal in reducing that duplication. Periodically, I spend a lot of time reviewing reports for a number of things: 1. Are they on a menu? 2. Are they scheduled in the spooling menu? 3. If neither 1 nor 2, when was the last time they were run? 4. If not run in the last year, then is it time to delete the report or does it have code useful to keep? Douglas B. McGaw Newman Regional Health 1201 W. 12th Ave. Emporia, KS 66801 [EMAIL PROTECTED] 620-343-6800 x 1130 fax: 620-340-6799 ________________________________ From: [email protected] [mailto:[EMAIL PROTECTED] On Behalf Of Susca, Rena Sent: Friday, January 26, 2007 8:17 AM To: [email protected] Subject: [MEDITECH-L] Managing the volume of custom NPR Reports Hi, all, We have over 1,700 custom NPR Reports at the moment, and the number is growing every day. Most of these haven't been run for 3 years, and we'd like to figure out how to manage our reports in a more efficient manner so that we don't keep recreating the wheel everytime a request comes in. We have no doubt that many of our reports are duplicates, just created by different people who didn't look for an existing report before creating a new one. Does anyone have a Reports Library of sorts, or any way of managing their report requests, roll-out of reports and tracking of who has what? We desperately need to get this beast under control, but haven't figured out the best way to do it. Any suggestions would be greatly appreciated. Thanks! Rena H. Susca Sr. Systems Analyst Gaylord Hospital Phone: (203) 949-2122 Fax: (203) 294-8780 [EMAIL PROTECTED] <mailto:[EMAIL PROTECTED]> Our Mission is to preserve and enhance a persons health and function. CONFIDENTIALITY NOTICE: This e-mail transmission message, together with any other documents or attachments, is intended only for the use of the individual or entity to which it is addressed and may contain personal information that is subject to confidential privacy regulations such as the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The authorized recipient of this information is STRICTLY PROHIBITED from disclosing this information to any other party unless required to do so by law or regulation and is required to destroy the information after its stated need has been fulfilled. If you are not the intended recipient, you are hereby notified that any disclosure, dissemination, saving, printing, copying, or action taken in reliance on the contents of these documents of this message, or any attachment, is strictly prohibited. Please notify the original sender (only) immediately by telephone or by reply E-mail and delete this message along with any attachments, from your computer. Thank you.
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