SURVEY RESULTS (ALTERNATE WORK SCHEDULES)

1.   Type of work schedules implemented
2.   Exact definition of work week used to avoid overtime issues

	9/80	4/10	Other	Comments	
City of Atascadero
Rachelle Rickard 
rrickard@atascadero.org	X	X	X	The City of Atascadero uses 9/80s, 4/10s and our police department uses an odd schedule of two 12 hour days & two 8 hour days.

We use the following definition:  "The normal work period shall be seven (7) days with a maximum non‑overtime of forty (40) hours."  

Each employee's work period begins & ends on different days/times depending on their schedule. For example the work period for an employee who works 9/80s (thus every other Friday off) would begin at noon on Friday. Thus their work period would be as follows for the two week cycle‑

F	S	S	M	T	W	TH	F
S	S	M	T	W	Th	F
0	0	0	9	9	9	9	4/4
0	0	0	9	9	9	9	0

Each work week then has 40 hours.	
City of Campbell
Jesse Takahashi
JESSET@ci.campbell.ca.us	X			We have a 9/80 workweek for those that elect it. Friday is the only "off" day allowed.  The workweek is defined as Friday at noon to Friday at noon.

As long as it is scheduled properly, there should be no overtime resulting from the use of 9/80 including transitioning on and off of it.  You may run into overtime issues if changes are dictated by immediate events/needs and proper planning/scheduling does not occur.  There are some issues surrounding then people work longer/shorter hours on their "on" Friday, but there's an answer for every situation.	
City of Fullerton
Glenn Steinbrink
GlennS@ci.fullerton.ca.us	X			Fullerton has most employees on a 9/80 schedule, with some on a 4/10, some on a traditional 8 hour day, police on a 3/12, and fire on a 24 hour shift 3 of 9 schedule. The work period is 28 days for police, 27 days for fire, and 7 days for everyone else. The 7 days is typically midnight Friday to midnight Friday. For those on a 9/80, the work period is noon Friday to noon Friday, which splits the 8 hour day in half, so that 40 hours is worked in each work period.	
City of Lake Forest
Dave Bass
DBass@city‑lakeforest.com	X			We work a 9/80 with the alternate Friday closed.  The Personnel Rules & Regulations states "The City operates on a 40‑hour work week.  Actual working hours will be determined on the basis of operational efficiency and employee preference.  Supervisors will establish working schedules subject to approval of Department Directors and the City Manager."  The work week goes from noon on Friday to noon the next Friday.	
City of Monterey Park
Annie Yaung
AYaung@MontereyPark.ca.gov	X			We have a 9/80 alternative schedule.  Each employee signs a declaration about his/her workweek. For those who choose to take every other Friday off, the workweek is defined as from 12:01 p.m., Friday through 12:00 a.m., the following Friday.  

Fri	Mon	Tue	Wed	Thur	Fri      
12:01	(9)	 (9)	(9)	(9)	12:00	4hrs + 4x9 hours = 40 hours
(4)					off

So far we haven't encountered any dispute in overtime issues.  I hope this makes sense and is helpful to you.	
City of Moreno Valley
Steve Chapman
SteveC@moval.org	X			The City of Moreno Valley is on a 9/80 work schedule.  Fridays are 8‑hour days. All others days are 9‑hour work days. The 40 hour work week begins at noon on Fridays. 

Example:  
1/2 City employees on "A" Schedule, 1/2 on "B" Schedule

Hours worked on:
Friday, April 28th, 8:00 ‑ 12 noon: 4 (End of 40 hour work week for "A" Schedule. End of pay period)
Friday, April 28th, 1:00 ‑ 5:00: 4 (Begin new 40 hour week for "A" Schedule, and begin new pay period)
Friday, April 28th (Off day for "B" Schedule)
Monday, May 1st: 9
Tuesday, May 2nd: 9
Wednesday, May 3rd: 9
Thursday, May 4th: 9 (End 40 hour work week for "A" Schedule)
Friday, May 5th: 8:00 ‑ 12 noon: 4 (End of 40 hour work week for "B" Schedule)
Friday, May 5th: 1:00 ‑ 5:00: 4 (Begin new 40 hour week for "B" Schedule)
Friday, May 5th: (Off Day for "A" Schedule)
Monday, May 8th: 9
Tuesday, May 9th: 9
Wednesday, May 10th: 9
Thursday, May 11th: 9
Friday, May 12th: 4 hours (End of 40 hour work week for "A" Schedule. End of pay period)
Friday, May 12th: 4 hours (Begin new 40 hour work week for "A" Schedule, and begin new pay period)
Friday, May 12th (Off day for "B" Schedule)	
City of Oxnard
Bruce Dandy
Bruce.Dandy@ci.oxnard.ca.us	X	X	X	City of Oxnard has 5/40, 9/80, 4/10 and 3/12 work schedules.  For 5/40 and 4/10 work period is a standard week beginning at 12:01 am Sunday and ending at midnight Saturday.  

For 9/80 schedules, the work period is determined per individual.  In a normal situation the work period begins the mid point of the day the employee is off.  For example we close alternate Fridays and work an eight hour day (8 to 5) on the Friday we are open.  The work period would begin at noon on Friday.  Exceptions do occur and the way we identify those is to have employees record the beginning day and time of their work period on their time sheets each biweekly period.

3/12 schedules work in a similar manner with our Public Safety dispatchers.  Police staff carefully identifies a make up shift, usually 8 hours, to split the beginning and end of a work period to make 40 hours in a 7 day work period.  

We do  have difficulty in recording hours worked in our payroll system as the system places each day in an FLSA work period.  Some "trickery" is required such as recording 4 hours on a day the employee was off.  As each employee has a defined work schedule this should survive an audit.	
City of Rancho Cucamonga
George Rivera
Grivera@ci.rancho‑cucamonga.ca.us		X		The City of Rancho Cucamonga has a 4/10 work schedule. Employees work a ten‑hour day, four days a week Monday through Thursday. The work week starts at 12:00 a.m. on Monday and ends on Sunday.	
City of Santa Maria
Rick Haydon
rhaydon@ci.santa‑maria.ca.us	X			The City of Santa Maria has a 9/80 work‑week with alternating Fridays and Mondays off.  To address the overtime issue, the language of the work week is as follows: the regular work week for all employees on the alternative work schedule is 40 hours for a seven day period. The work week will begin halfway through the scheduled eight hour work day and end halfway through the corresponding work day in the following week (the alternative day off).  Halfway through the work day constitutes beginning with the fifth hour.	
City of Signal Hill
Dennis MacArthur
DMacArthur@ci.signal‑hill.ca.us	X			We utilize a 9/80 work schedule and we are open for business five days a week.  To accomplish this we have half our personnel work one Friday (the A‑team) and the other half work the opposite Friday (the B‑team).	
City of Tracy
Zane Johnston
ZaneJ@ci.tracy.ca.us	X			We have the 9/80 plan.  We work 8 to 6 Monday thru Thursday, 8 to 5 on Friday, 8 to 6 Monday thru Thursday then Friday off.  This is 80 hours over 2 weeks.  To get around the FLSA requirement of overtime for more than 40 hours in a work week, our work week is established as "half way through the work day on Friday through half way through the work day the following Friday".  In this way an employee technically works 40 hours in each work week.  We chose "half way through the work day" language because not everyone starts work at 8 a.m. (most offices do but the maintenance workers start at 7 or 6:30 a.m.)  Hope this helps.  By the way, city offices are closed every other Friday.  Some cities working this schedule stay open every Friday but splitting their workforce into two groups so that each Friday, one half the work force is off.