Public Tender Invitation: _please note extended deadline_
January 30, 2018
The European Association for Machine Translation (hereafter EAMT), on
behalf of the International Association for Machine Translation
(hereafter IAMT), invites anyone in the public to submit a tender in
relation to the provision of the following services for the IAMT.
Description of services: Vendors are required to provide the following
services:
LOT 1: Conversion of the information currently available
inwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206001000&usg=AFQjCNFZk5LAI4HlX1SdVkWbLGAVI5149g> into
a database format allowing easy maintenance of the information, and
setting up of a new server offering at least the same functionality as
the currentwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206001000&usg=AFQjCNFZk5LAI4HlX1SdVkWbLGAVI5149g> to
the public through that database. Please refer to Appendix 1 for
detailed specifications.
LOT 2: Annual maintenance of the new MT Archive server, including
hosting and name services. Please refer to Appendix 2 for detailed
specifications.
Tenders for LOT2 are subject to submission of a tender for LOT1.
Validity: The tender shall be valid for at least 6 months from the date
of the tender.
Eligibility Requirements: Any individual or company capable to provide
the above services is eligible for consideration of their tender. For
the EAMT to assess this capability, the tenderer should attach a
declaration providing any information they deem appropriate about their
qualifications and previous experience in a brief 1-page document
attached to the letter. Any decision taken by the EAMT about the
eligibility of a tenderer will be final.
Submission of Tender: Tenderers have to prepare a letter including the
following information:
* The name and full contact address of the person responsible for the
tender.
* The service lot(s) for which tenders are offered.
* The date in which the tenderer will be able to start offering the
service.
* A technical description (complete but no longer than 2 pages) of how
each service lot tendered for will be implemented.
* The total price in US$ for each lot.
* A 1-page declaration of capability as described above.
These documents should be submitted as scanned, signed, PDF documents in
an e-mail message to EAMT Secretary Lucia Specia
<l.spe...@sheffield.ac.uk <mailto:l.spe...@sheffield.ac.uk>> with
subject line “Confidential – Tender Document for Provision of MT Archive
Services for the IAMT” on or beforeMarch 16, 2018. LATE SUBMISSIONS WILL
NOT BE CONSIDERED. Please note that it is the responsibility of the
tenderer to study the specification and requirements as given below
before submitting the tender.
Additional information: Should you require more information, or for any
other queries, please contact EAMT President Mikel L. Forcada at e-mail
address...@dlsi.ua.es <mailto:m...@dlsi.ua.es> .
APPENDIX 1
Description of Lot 1: Conversion of the information currently available
inwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206004000&usg=AFQjCNHo-nkc3WvZHN5qLhTbDKg6Z926qQ>
Serverwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206005000&usg=AFQjCNEh6uX35322VC3lFemouHbmKCTD8g> was
created by John Hutchins in 2004 and currently contains about 12,000
entries. All of the archive (various portals and indexes) is
hand-crafted (HTML pages are written using Microsoft Word), and all of
the papers are stored as PDF files. It is the single most important
source of papers about machine translation, with emphasis on historical
MT papers.
The tenderer is requested to offer the followingservices:
1. Setting up an alternative server (including hosting and name
services for 1 year).
2. Mirroring, parsing and ingesting the largest possible fraction of
the information provided in the HTML files ofwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206006000&usg=AFQjCNGeaufulB932nuLbOwh7YqXJUcC_A>
into
a database. About 95% of the entries are expected to be parsed and
ingested.
3. Providing a way to reproduce, from the database information, a copy
ofwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206006000&usg=AFQjCNGeaufulB932nuLbOwh7YqXJUcC_A>,
using literal HTML for those portions that could not be ingested
into the database if necessary.
4. Providing a new, intuitive interface allowing users to search for
any paper currently present inwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206007000&usg=AFQjCNG1UnAxuKN2-DQ0BcQwmprSSrRVPA>
through
any of the criteria currently available inwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206007000&usg=AFQjCNG1UnAxuKN2-DQ0BcQwmprSSrRVPA>
,
and with a functionality similar to DBLP.
5. Creating an interface to easily add new entries to the database for
new content created after the migration; alternatively, make
available a simple API to do this remotely.
6. Papers should have the current short URLs they have
inwww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206008000&usg=AFQjCNHEY_RXq3SgxmnIZuFdXhtsq8GloA>
so
that they can be linked. Their short names are currently unique and
could be used as keys.
7. The system should be capable of generating complete, accurate BibTeX
records for papers (note that automatic BibTeX entries generated by
Google are usually rather incomplete).
8. Managing the migration so that the new name of the server
iswww.mt-archive.info
<https://www.google.com/url?q=http://www.mt-archive.info&sa=D&ust=1509470206008000&usg=AFQjCNHEY_RXq3SgxmnIZuFdXhtsq8GloA>
.
Options that will be considered:
1. Option 1: It should be possible to search papers by contents where
the text is easily extracted from the PDF files. As many historical
papers are not only scanned but OCR'd and corrected, their contents
could also be indexed and searchable.
Conditions:
* All of the software used has to be free/open-source software, and
the server must run a common distribution of GNU/Linux. A LAMP
configuration (Linux, Apache, MySQL, PHP) or a functionally
equivalent configuration is expected.
* All of the software written has to be provided, with source code
documented with sufficient detail for providers of Lot 2 to operate
and debug the server, and under the GNU GPL v3 license, to the IAMT.
Ownership of the software rests with the IAMT. The code has to be
delivered and kept in a revision control system (Subversion or GIT).
* The maximum price for this lot is US$2,000.00.
APPENDIX 2
Description of Lot 2: Annual maintenance of the new MT Archive server
The tenderer is requested to offer the following services:
* Setting up an alternative server (including hosting and name
services) for 1 year after the completion of the work in Lot 1.
* Backing up the contents of the server.
* Ensuring 99.5% availability of the service, as described in Lot 1,
with downtimes never longer than 48 h.
* Debugging the code run by the server so that the continuity of the
service, its quality, and the user experience, are consistent; in
particular:
* The search interface for users.
* The database maintenance interface
* The database maintenance API
* Keeping the server up to date as regards the papers published in all
conferences dealing with machine translation listed
inhttp://www.mt-archive.info/srch/conferences-1.htm
<https://www.google.com/url?q=http://www.mt-archive.info/srch/conferences-1.htm&sa=D&ust=1509470206011000&usg=AFQjCNGoOpqS-2Dvk7IYgNd5QofL6tDePg>
.
Conditions:
* The maximum price will beUS$1000^per year.
* Updates will be pushed or committed to the revision control system
established in Lot 1. Ownership will rest with the IAMT.
--
Mikel L. Forcada http://www.dlsi.ua.es/~mlf/
Departament de Llenguatges i Sistemes Informàtics
Universitat d'Alacant
E-03690 Sant Vicent del Raspeig
Spain
Office: +34 96 590 9776
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