NYC has a real clear cancellation. It is easier for us. If the subway is running we have the dance. If we cancel, we pay band and caller for the gig. If the band can not make the dance we do not.
I think this is the way it is done in more "professional" venues. A musician told me a story about wanting to leave the house before the call came in to cancel the dance so he would still get paid. This was before cell phones. Having a clear policy has helped us out in a few instances. Merle On Mon, Jan 2, 2012 at 10:45 AM, Jeff Kaufman <[email protected]>wrote: > Chrissy Fowler wrote: > > > > 1. Do any of you have specific cancellation policies? > > > > BIDA (Cambridge MA) doesn't. > > > > > 2. Under what circumstances would you cancel a dance? How do you > > go about deciding whether or not to cancel? > > We've not talked about this. Thanks for prompting me to think about > this: I'm going to email the board. > > Without any discussion ahead of time, I think we would make a lot of > phone calls in a short time and try to contact as many of the board > members as we could to see what they thought. We would probably > cancel if we thought it was unsafe for people to come, the hall would > be closed, or the T wasn't running. If we had performers coming in > from out of town but things were not bad locally we might have board > members sub. > > > > > 3. What happens if you cancel a dance? (Do you still pay the > > band/caller/sound provider the guarantee, if you have one?) > > We would offer to pay our guarantees to performers. We've not talked > about sound. > > > > > 4. How do you get out the word to dancers? > > > > We would email our mailing list and post on facebook. These would > encourage dancers to let their friends know the dance was off. We > can't currently put emergency notices on our website reliably, which > is unfortunate. > > Jeff > _______________________________________________ > Organizers mailing list > [email protected] > http://www.sharedweight.net/mailman/listinfo/organizers > -- *Merle McEldowney* *212-933-0290*
