Yes, we do take out a different dollar amount depending on attendance for the hall expenses, sound, and performers. I know it's unusual, but our hall does not charge a fixed amount, but instead charges a percentage (plus the $0.25 fee per dancer, which I don't entirely understand). So it makes sense to do everything as a percentage of our gross revenue, rather than taking out all the guarantees, etc, then divvying the remainder up. I would not recommend this method for dances whose hall charges a fixed fee, since it ends up being a somewhat complicated calculation at the end of the night.
-Dave On Thu, Oct 25, 2012 at 12:17 PM, Chrissy Fowler <[email protected]>wrote: > > So, Dave, are you saying that you take out a different dollar amount each > dance for all of these categories based on what comes in the door on a > given night? > > If so, I'm having a mind-blowing accounting experience here. Does anyone > else do this sort of thing? > > We take out a flat amount each dance for dance organization expenses > (which just about covers all annual expenses for insurance, promo, > supplies, etc), the actual amounts for hall-sound-stipends-guarantees, then > divvy the rest up between performers (80%) and series kitty (20%). Kitty > is our safety net in case attendance income fails to cover our expenses on > a given night. > > Chrissy Fowler > > > ----------------------------- > > Ok, here's how our dance calculates performer and hall pay. > > > > Hall is 30%, Performers: 53%, Sound 9.5%, which leaves 7.5% for our dance > > organization. Out of that 7.5%, we pay all of our other expenses (ASCAP > > fees, an extra 25 cents per person that goes out to the organization that > > runs the hall, insurance). We also have a performer minimum of, I > believe, > > $125 each, and a sound tech maximum, but I don't know what that max is. > > The hall has a minimum take as well, but we never have low enough > > attendance to trigger that. > > _______________________________________________ > Organizers mailing list > [email protected] > http://www.sharedweight.net/mailman/listinfo/organizers > -- David Casserly (cell) 781 258-2761
