Contents of the TXT file. Not sure how the google group will
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MLO - Tips, Tricks, Undocumented Features
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Derived from: forum contributions, experimenting, faq's, Andrey
-Use at your own risk.
-Backup up data file if not using on test data.
-Don't blame me if they don't work!
**IMPORTANT** REGISTRY EDITS ARE FOR ADVANCED USERS ONLY
-DON'T edit registry if you don't know what you're doing.
-Close MLO first if editing registry.
-Backup registry if editing registry.
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ADD EXTRA FLAGS
Tools/Manage Flags.../press Insert key
To add a flag of the same colour, Tools/Manage Flags.../select flag of
required colour, press Ctrl+D, rename
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ADD A LINK TO A FOLDER IN NOTES
Click in notes, press Ctrl+Alt+F, navigate to any file within required
folder, click open, delete just the reference to the file in the last
part of the URL
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COMPLETING A PROGRESS BAR FOR PROJECT FOLDERS
If you have a folder set as a Project the progress bar will not show
as 100% on completion of the subtasks. To resolve this, move the
Effort slider in the Properties Pane to zero.
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CREATING A VIEW FOR COMPLETED TASKS WITHIN A PERIOD
Did you know that you can create a view in To-Do to include tasks
completed within last N days (minutes, hours)?
This is how you can do it.
1) Create ToDo filer you like which includes completed items.
2) Add filter to leave only recent completed from the list:
CompletedDateTime | on or after | now - 5
- this is to show completed within latest 5 days
CompletedDateTime | on or after | now - 0.0104166667
- this is to show completed within 15 min (the float number is the
part of the day)
You should type function "now" manually.
[Andrey]
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CHANGING THE EXPAND/COLLAPSE INTERVAL WHEN DRAGGING/DROPPING TASKS
For advanced users: internal option could be added to registry:
HKEY_CURRENT_USER\Software\myLifeOrganized.net\MyLife\Settings
DragDropExpandCollapseInterval (DWORD)
If this value exists in registry then MLO interprets it as interval in
ms before expand/collapse item on drag&drop. Set it to 0 to disable
expand/collapse on drag drop.
[Andrey]
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INCREMENTAL SEARCH OPTIONS
Add these values to MLO branch of registry HKEY_CURRENT_USER\Software
\MyLifeOrganized.net\MyLife\Settings:
1) IncrementalSearchStart DWORD
Values:
0 - default behavior
1 - start search from Focused Node
2 - Always start search from beginning
2) IncrementalSearchVisibleOnly DWORD
Values
0 - search entire outline (default behaviour)
1 - search only expanded nodes.
These are undocumented options.
[Andrey]
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REINSTALLING PARSING REVIEW IN RTE
go to this branch in registry
HKEY_CURRENT_USER\Software\MyL ifeOrganized.net\MyLife\Settings
delete this value: ParsingConfirmation
[Andrey]
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RTE PARSING - ADDING CONTEXTS RATHER THAN REPLACING
Use +@ key in parsing:
"Call Bob +@ Phone; Work" - the "Phone" and "Work" contexts will be
added to the existed (If parsed in Outline) or to inherited from
Parent (if parsed in RTE) contexts
"Send report +@Internet; @email" - if your context starts from "@" you
can just add "+" to it and all contexts from parsing will be ADDED.
[Andrey]
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RTE PARSING - DATE/TIME SHORTCUTS
d = tomorrow
w = next week
m = next month
y = next year
1 to 31 = that date this month
1 to 12a/p = that hour
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TASK RE-DATING SHORTCUTS
CONTROL + (=) for tomorrow
CONTROL + (-) for previous day
CONTROL + ALT + (=) for next week
CONTROL + ALT + (-) for previous week
[With all the above keep tapping =/- keys to keep adding/reducing]
ALT + d, ENTER for today
ALT + d, d, ENTER for next day
ALT + d, w, ENTER for next week
ALT + d, m, ENTER for next month
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TURNING OFF TOOLTIPS
If you do not like to see pop ups of the notes, reminders and other
icons
when you move mouse over the them please do the following:
1. Open Automatic formatting: Tools->Options-> Automatic
formatting->
Automatic Formatting Rules.
2. For all rules with icons set the Icon type to (Custom)
For example:
find rule "Notes"
Open Icon Type combobox
Select (Custom)
3. Do the same for other icons you do not like the pop up for.
After that MLO will not show pop-ups for these icons.
[Andrey]
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ADDING/REPLACING CONTEXTS FOR MULTIPLE TASKS
Enable context column in view.
Select multiple tasks.
Right click on contexts to ADD, or, select contexts from Properties
Pane to REPLACE.
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ASSIGNING HOTKEYS TO VIEWS
ToDo view/Filter Pane/Manage Views.../Click in View Hotkey/press
required hotkey combo
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FILTERING BY OUTLINE
If you zoom in on a folder/task (it's in the view menu or Control+R)
in the Outline view this also filters your ToDo view to tasks in the
zoomed branch at the same time.
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DRAGGING & DROPPING TASKS
In ToDo view:
When dragging and dropping tasks, drag from the extreme left, this
makes it easier to drop in the right place if the task caption takes
up the full column width.
In Outline view:
Drag to the caption text of a task to make a subtask.
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QUICK NAVIGATION
Don't forget to use back/forward buttons in top right corner
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COLUMNS WITH RIGHT CLICK OPTIONS
Context, Due Date, Effort, Flag, Goal, Importance, Starred, Urgency
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OUTLOOK MACRO FOR OBTAINING EMAIL ID FOR LINK IN NOTES
Create following macro in Outlook.
Move email to final destination e.g. archive folder (link will break
if email is moved).
Run macro to obtain email id and paste into MLO notes.
Sub CopyItemIDs()
Dim myOLApp As Application
Dim myNameSpace As NameSpace
Dim currentMessage As MailItem
Dim ClipBoard As String
Dim DataO As DataObject
' Housekeeping: set up the macro environment
Set myOLApp = CreateObject("Outlook.Application")
Set myNameSpace = myOLApp.GetNamespace("MAPI")
' Figure out if the active window is a list of messages or one
message
' in its own window
On Error GoTo QuitIfError ' But if there's a problem, skip it
Select Case myOLApp.ActiveWindow.Class
' The active window is a list of messages (folder); this means
there
' might be several selected messages
Case olExplorer
' build the clipboard string
For Each currentMessage In
myOLApp.ActiveExplorer.Selection
ClipBoard = GetMsgDetails(currentMessage, ClipBoard)
Next
' The active window is a message window, meaning there will
only
' be one selected message (the one in this window)
Case olInspector
' build the clipboard string
ClipBoard =
GetMsgDetails(myOLApp.ActiveInspector.CurrentItem, _
ClipBoard)
' can't handle any other kind of window; anything else will be
ignored
End Select
QuitIfError: ' Come here if there was some kind of problem
Set myOLApp = Nothing
Set myNameSpace = Nothing
Set currentMessage = Nothing
Set DataO = New DataObject
DataO.Clear
DataO.SetText ClipBoard
DataO.PutInClipboard
Set DataO = Nothing
End Sub
Function GetMsgDetails(Item As MailItem, Details As String) As String
If Details <> "" Then
Details = Details + vbCrLf
End If
Details = Details + Item.Subject + vbCrLf
Details = Details + "Outlook:" + Item.EntryID + vbCrLf
GetMsgDetails = Details
End Function
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INSERTING HYPERLINKS INTO NOTES
Hyperlinks to other programs can be made useable by inserting "file:"
before the link e.g. a OneNote hyperlink.
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AD HOC FORMATTING
With a task selected; Ctrl+H to highlight, Ctrl+B to bolden, Ctrl+I to
italicise.
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