Thank you so much! I'll do what you suggest. Thanks so much for taking the time to do this...and on your phone ! :) -Jon
On Mar 11, 5:32 pm, Lisa Stroyan <[email protected]> wrote: > As long as there is an active task in a tree, the parent will not show up in > any of your active lists. If you have multiple levels, they will bubble up to > the top as all children are taken care of. As soon as the last child is > completed, deleted, or hidden, the next level parent will show up as active > (green). What I sometimes do is label the parent task as the "finishing up > the project" task, then it acts like a final task. > > I'm not at my desktop, but I believe that you can have as many child tasks > as you want with the first method that I described, though not the one that > uses dependencies. "Recur" just means that the task is moved to its next > active date. There is an option for weather completed task is created. > > Even though the parent is recurring, it's basically just being moved out into > the future, especially if you click "do not create a completed copy". Because > the children do not have fixed dates, they inherit that the parent's. So in > effect, you're moving the whole tree to the next date that the next task is > going to be due, but you only see the first active task in your list based on > setting "complete subtasks in order" . > > I'm not sure how you would mix tasks that are dependent on receiving client > input, and those that or not. You may have to have two subtrees under another > parent that groups all of the activities for that client. E.g, ( hopefully > this tree will come through using my phone) > > Archive photos for client > Task that can be done anytime > Another task that can be done anytime > Make sure client is satisfied ( recurring task with advanced settings) > Send client proofs > Waiting on proof choices from client > Send client online album > Waiting on album approval > … > Other tasks for the project; may need to add dependencies manually > > You don't want to make the parent a folder. If you do, it doesn't recur and > get completed in the way it has to for this to work. > > Probably the easiest way to learn is to play with it. Create a test tree > with just a couple of tasks and the settings I described. Set the date of the > parent back into the past so you can see what happens when you completed the > first child. You can use undo to tweak settings and try again. > > > > > > > > > > FischerPhoto <[email protected]> wrote: > >HI Lisa > >Thanks so much for responding to this and successfully distracting > >yourself from more important work :) > >I'm fairly new with this level of using MLO so am still a bit unsure. > > >My main objective is to see one task per client appear at a time in my > >to do list and have a certain amount of time to get it done. > >And for some tasks ( like receiving client input) the clock for the > >next task only starts when the current task is complete. > >Seeing the task of receiving the input as incomplete in my to do list > >is good. > >Right now there are no subfolders just a parent with a list of tasks > >that have to be done in order, with the time to complete some tasks > >only starting when the previous one is complete. > >Does this set up match what you have outlined? I can't quite tell./ > > >It looks like the first option makes the most sense but I don't > >understand how the recurance works. Will the parent "photos for > >client" appear multiple times? Or will just the subtask appear? And > >how often? > > >Here are more details of what I am trying to accomplish if you want to > >distract yourself some more :) I'm a wedding photographer, by the > >way. And picking out photos are for the album that will have multiple > >revisions with the client, so multiple ties that I am waiting on the > >client before the clock starts again to complete the new revision. > > >I'm creating my client workflow. > >And this is the design so far: > >The client's name is the parent > >and under that are all the steps in one folder. > >Starting date is the shoot date > >The tasks have a certain amount of time to be completed. > >it works well to set the parent that all subtasks are done in order > >I want to see only one task per client to be done at a time > >It is fine to have in my to do's that there is a task to receive the > >client's photo choices > >The next step is to design and deliver the wedding album proof and > >there is a week to do that from the time that previous task is > >completed > >Then I have to wait for them to go over the design and give me changes > >that they would like > >I have a week from the time that the "task" of receiving the changes > >to revise the album > > >Thanks so much Lisa! > > >Jon > > >On Mar 11, 1:35 pm, Lisa Stroyan <[email protected]> wrote: > >> See if this does what you want. Put the recurrence on the parent, ie, > > >> Photos for <client> > >> received client album choices > >> generate photos > > >> Set recurrence for "Photos for <client>" as follows: > >> - Starts at photo shoot date, due one week later, recurs one week > >after > >> this task is completed. *Advanced*: Automatically recur when ANY > >subtask is > >> completed, DISABLE automatic reset. > > >> - If you want " received client album choices" to be an active task > >until > >> the client gets back to you, you can use "complete subtasks in order" > >on > >> the parent. (or combine with option below) > > >> - If you don't, try this. Uncheck "complete subtasks in order". Put > >a > >> dependency from "generate" to "received". Then on "received", click > >"Hide > >> in Todo". It won't show up in your normal task lists until you get > >the > >> clients feedback. > > >> - Alternatively, you can set the start/due date for the parent to be > >when > >> you want to remind the client, ex. 3 weeks out (combine with option 1 > >> above). So you would have: > >> Photos for <client> > >> received client choices > >> remind client to make album choices > >> generate photos > > >> Since you are using "recur 1 week later..." the brilliant thing is > >that you > >> can set the date for reminding the client out a few weeks, and still, > >once > >> you complete "received client choices", "generate" will be one week > >out. > > >> The only catch is that lead time is inherited from the parent. I > >think you > >> can play with the dates of the subtasks though and it will track. > > >> A fun challenge :) Much more interesting than the work I'm supposed > >to be > >> doing. > > >> Lisa > > >> On Sun, Mar 11, 2012 at 8:32 AM, FischerPhoto > ><[email protected]>wrote: > > >> > This may be a simple question but can't figure it out. Thanks. > >Tasks > >> > are set to be completed in order. > >> > I'm a photographer. Previous task is "received client album > >choices" > >> > I want there to be a week lead to complete this which will only > >begin > >> > once that task is "completed". I have set a week lead time. When I > >> > enter this info in, a date is generated as a week from the shooting > >> > date. And I want there to be no date generated yet. I want the date > >> > only to be generated once I complete the previous task. > > >> > Thanks very much! > > >> > -Jon > > >> > -- > >> > You received this message because you are subscribed to the Google > >Groups > >> > "MyLifeOrganized" group. > >> > To post to this group, send email to > >[email protected]. > >> > To unsubscribe from this group, send email to > >> > [email protected]. > >> > For more options, visit this group at > >> >http://groups.google.com/group/mylifeorganized?hl=en. > > >> -- > >> Lisa > > >> ------------------------------ > >> Lisa Stroyan, mailto: [email protected] <[email protected]> > > >-- > >You received this message because you are subscribed to the Google > >Groups "MyLifeOrganized" group. > >To post to this group, send email to [email protected]. > >To unsubscribe from this group, send email to > >[email protected]. > >For more options, visit this group at > >http://groups.google.com/group/mylifeorganized?hl=en. > > Lisa > > -- > Sent from my phone. > Reply directly to me at mailto:[email protected] -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en.
