This is an opportune post - I was going to post something on this very
subject.
I have been playing with Trello and it has crystalised a lot of my
frustrations with MLO as a planning tool.
MLO is very good for helping me keep focussed and telling me what I should
do next but I have always struggled to use it as something to plan my work
over the next few days, weeks, months, or years
I have found Trello the complete opposite in this respect - very good for
planning; less good for day to day management.
At the moment, I intend to use both but the problem is that there is a large
amount of double keying - same things appearing in both products and then
there is the problem of keeping the two in synch.
The reason for this post is that I can see way in which MLO could be made
more like Trello - using Contexts.
The key feature of Trello is the concept of Lists You can create these
with whatever names you wish and they display side by side and you can drag
tasks between lists to organise and manage your work. This side by side
view is very helpful for seeing where you are overloaded, etc. And is
clearly a very popular feature
Contexts are similar but a) there is no side by side view and b) if you have
a task that is assigned to more than one Context it appears multiple times
in the To Do view - once under each of the Contexts (as described by Dwight)
My proposal is something along the following lines (to solve the second
problem and as a starting point). When you create a group on a Context,
there is an additional option to a) choose the Contexts which that you want
to appear as Groups Headings and b) to manually order these Groups.
ie: you can select the Contexts that appear as Group headings and the order
in which they appear.
This would allow us to simulate Lists in MLO using Contexts and the group
view:
. You would create a set of contexts which represent your lists
('List Contexts')
. You could create a ToDo filter which groups by Context and displays
and orders these 'List Contexts'
For me this would be a big step forward. The next step would be to have a
side by side view of the Groups.
I have more to say on this subject (Trello has also crystalised what I want
from the Calendar feature too) but this is a starting point.
Richard
From: [email protected]
[mailto:[email protected]] On Behalf Of [email protected]
Sent: 19 August 2012 12:37 PM
To: [email protected]
Subject: Re: [MLO] Grouping tasks with multiple contexts
Hi again Kitus,
Try this:
In the context filter select (all)
Click the checkbox for "Add Advanced" and click the "setup" button
Click "add rule" if necessary
In the first dropdown select "ContextsText"
In the second dropdown select "contains"
In the third box type "@wait" (without the quotes. MLO will add its own
quotes)
Click OK
Use the GroupBy button to group by context.
You will see listings for @wait, #john and #james. Each task will appear
twice, once in @wait and once in #somebody. Note that if you have other
contexts like @waiting that contain "@wait" they will be picked up as well.
Suggestion, if the every entry in @wait also has a #somebody context, you
could make life simpler by getting rid of the @wait context and assigning a
character like "]" to mean "wait" - then you would have contexts like
"]John" and "]James" and your to-do listing would filter on ContextText that
starts with ]. One advantage would be that each task would appear only once.
-Dwight
From: [email protected]
[mailto:[email protected]] On Behalf Of kitus
Sent: Sunday, August 19, 2012 6:09 AM
To: [email protected]
Subject: [MLO] Grouping tasks with multiple contexts
Hello again,
I would be glad if anybody could give me a hand with this.
Say I have one "wainting for" task which I want to track.
TASK: Waiting for John to set up a meeting | Contexts: @wait, #John
If I only display tasks with contexts @wait (filtering @wait on the left
column), and now I want to group by John, James, etc., how do I do it?
Thanks a lot in advance everyone,
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