The good news is that backups work flawlessly, so I merely copied the backup tasks to the current file. Thanks for the workaround. I will use that.
From: [email protected] [mailto:[email protected]] On Behalf Of [email protected] Sent: Tuesday, November 13, 2012 13:13 To: [email protected] Subject: RE: [MLO] Two unexact questions about archiving MLO Hi, Michael. I'm not sure about your second question but I can address your first. A number of users who use auto-archiving and also use either projects or recurring tasks (or recurring projects) have had this problem. In a recurring task that has subtasks, the completed tasks are not just something that's been finished. It's also something that's waiting to be regenerated when the parent reoccurs. However, once one of the lowest-level tasks is complete, it becomes a candidate for archiving as soon as it is old enough. If your archive period is five days and your parent recurs daily you should never see the problem, because the child tasks will regenerate before they become archive candidates. However, as soon as something happens (vacation, hurricane, etc) and the project sits partially completed for more than your archive period (five days in your case) autoarchive will whisk away the completed subtasks, and the next time the project regenerates the archived tasks will be missing. PROPOSED SOLUTION There has been some supportive discussion around a proposal to make projects and repeating tasks atomic with respect to archiving, which means that no subtask of a project or of a repeating task would be eligible for autoarchive unless the parent and every one of its subtasks were all eligible. Projects and repeating tasks would be archived all at once or not at all. MLO developers have expressed some interest in this proposal but have not made any commitment to implement it anytime soon, if ever. WORK AROUND In Advanced Task Properties/AutoArchive for the repeating project, select "do not archive tasks in this branch." You need to remember to manually turn this on whenever you create a project or repeating task with subtasks. When the project or repeating task completes you have to remember to manually turn it back off. Meanwhile you may find that as the task reoccurs you are accumulating completed copies of the subtasks. Fix that by going into task advanced recurrence properties for the project and selecting "do not create a completed copy of this task upon recurring". The downside of this is that you will no longer have a record in your archive of each time you completed the recurring tasks. -Dwight From: [email protected] [mailto:[email protected]] On Behalf Of Michael Emerald, CFA Sent: Tuesday, November 13, 2012 9:02 AM To: [email protected] Subject: [MLO] Two unexact questions about archiving MLO Good morning. I have two problems, (with MLO that is!), neither of which I've been very scientific about: 1. Every day I used a project with about 8 subtasks called "End of Personal Time" (it gets me ready for the workday). I have always had my archive settings set to Delete permanently when every subtask is complete. I've used this project, unchanged, for weeks. This morning I found all of the subtasks gone except the one which uncomplete. I re-checked the archive defaults, and don't understand why they disappeared. I know show deleted items was set correctly, since once I completed the only remaining task, the project recurred as it should, again with only one task. Any ideas? 2. Sometimes I will find a dozen completed project task headers, with no subtasks. I don't understand why these aren't being archived (deleted), since I have my archive set to 5 days. To me, it seems that since they have no subtasks, and they are completed, they should go away. Yes? No? In this case I delete them manually. Michael Emerald, CFA Facebook: http://www.facebook.com/michael.emerald Boston Plein Air Artists Group: http://painter.meetup.com/84/ Art Blog: http://emeraldartandphotography.blogspot.com/ -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en. -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en. -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en.
