I finally made separate MLO files for Work and Personal. Maintaining the system to keep them all in one file took extra work to set up separate-but-equal views. I decided that I really only need my Personal items synced to my Android device.
Maybe when I am more veteran with MLO I will try again for the everything-in-one-file approach. The major issues for me included seeing both Work and Personal items in the Inbox. If I could have managed to create a "real" and separate Inbox for each one, the other parts might have worked. My problem of unwanted Inbox mixing then gets propagated to the mobile version of MLO (Android). When I finally stopped struggling and just went to separate files for Work and Personal, everything fell into place and just worked. Thankfully, I don't really need most of my Work items available on my personal mobile device, and the ones I do I can handle through a context for that. James On Tuesday, July 16, 2013 1:53:20 PM UTC-7, Philip wrote: > > Thanks Dwight. I will work through your response. No e mail received > though. > Philip > > On Monday, 15 July 2013 15:18:19 UTC+1, Dwight Arthur wrote: > >> >> >> On Friday, July 12, 2013 7:19:59 PM UTC-4, Philip wrote: >>> >>> ... A very simple, non-technical, step by step guide would be welcome. >>>> Thank you. >>> >>> >> >> -------------------------------------------------------------------------------- >> >> Okay, Philip, I will give this a try. >> -Dwight >> >> For this exercise, I'm going to use the folder structure of the outline >> to denote domain, meaning personal versus professional. I'm using these >> terms instead of home and work to avoid ambiguity - work" could mean >> professional tasks or it could mean at the office - sometimes you do work >> tasks while you are at home! I'm going to use context to mean the location >> or tools needed to do the task. This is totally arbitrary, and you might be >> more comfortable with a totally different way of organizing your tasks, but >> this is how my example will work. >> >> To keep it simple we will start with a new, blank profile. >> >> 1. From MLO's FILE menu select New. In the "new MyLifeOrganized File" >> popup, click the blue button for "New Blank File" - see attached fig.01 >> >> 2. From MLO's FILE menu select Save. Enter a name for your file - see >> attached fig.02 >> >> 3. Now we will create some contexts. From MLO's Tools menu select Manage >> Contexts. At the Manage Contexts popup hit the Ins key on your keyboard to >> bring up a "new context" field - See attached fig.03. Type the name of a >> context and hit Enter. Hit Ins to create the next context, type its name >> and hit Enter. Continue until you have created the contexts you need. Don't >> worry, you can add more later. I'm using five, @computer, @calls, @errands, >> @office, @home. See attached fig.04 >> >> 4. Now we will create some hierarchy. From MLO's TASK menu select New >> Folder.You will see an entry with a folder icon and the name "New Task" - >> see fig.05 - and you should type your intended name for the first top-level >> folder. See fig.06. >> >> 5. Repeat step 4 for each top-level folder in your hierarchy. I created >> three, Professional, Personal, Other. See fig.07 >> >> 6. Just to be sure that we have covered the basics, let's create some >> subfolders for the Professional folder, let's call them Recruiting, >> Compliance and Projects. The first one is a little more work because MLO >> does not have a "create subfolder" command, so highlight the Professional >> folder and select New Folder from the TASK menu, and type in the folder >> name Recruiting. This has now created a "sibling" folder at the same level >> in the hierarchy as your top-level folders. We need to demote the folder to >> be a child of the Professional folder. Clicking the right arrow on the >> toolbar will demote the selected item and make it the child of the item >> above it in the outline. See fig.08. >> >> 7. The next subfolder can be created by highlighting an existing >> subfolder (Recruiting,) selecting Create Folder in the TASKS menu, and >> entering a name. Let's call this second one Compliance. We will create the >> third subfolder differently, just to give a glimpse of the variety of >> available tools. Highlight the Professional folder and click the Create >> Subtask button, which is the second button on the toolbar. See fig.09. Type >> in a name for the new subtask, call it Projects. Now change your Projects >> subtask into a subfolder by goig to the Task Properties panel on the right >> and clicking the "Folder" checkbox, see fig.10 >> >> 8. Now we will create some tasks. I will step you through the first one: >> Highlight the Compliance folder, click the Create Subtask button (second >> button on the toolbar, shown in fig.09). Enter the task name: "Check if >> permits were approved" Then click the box shown in fig.11 to bring up a >> menu of contexts. Check the box for @calls and click the OK button. >> >> 9. Let's change the view a little to make it easier. Find the header for >> the task list and find where it says "Due Date". If you are using a small >> window and don't see Due Date, maximize the window. Right click on Due Date >> (or any other header caption) to bring up a list of available fields. See >> fig.12. Click on Context - thew menu will clear and a context field will >> appear in your display. It should show @calls as the context for your first >> task. >> >> 10. Now create some more tasks. I'm not going to step you through each >> task, just make sure that each task is in an appropriate folder or >> subfolder and that each task has a context. See fig.13 for a listing of the >> tasks I created. >> >> 11. Let's make some workspaces. For several reasons that have been >> thoroughly discussed elsewhere, MLO works best if there is always an All >> Tasks outline view in the first workspace. At this point, you should have >> one workspace, called "my workspace" with an All Tasks view. First, rename >> the workspace by right-clicking on the tab, selecting "Set Up Workspace" >> and typing in a new name, like "Outline". Then, to make sure that this view >> stays in this tab, right click the tab and select "Set as default for this >> tab" then right click the tab again and select "Lock default in this tab". >> This will force this tab to always show an outline view of all of your >> tasks. Try changing to a different view and watch what happens. >> >> 12. Create a new workspace by clicking on the plus to the right of your >> tabs. Type "Personal" (or, if you prefer, "Home") into the New Workspace >> popup shown in fig.14 - if you lose the popup you can right click the tab >> and select "Set Up Workspace". Leave the sync settings clear for now. >> Highlight the Personal folder and zoom in by selecting "Zoom In" from the >> View menu. You now have a tab with a view of your personal tasks in an >> outline view. As you add subfolders and additional tasks, this tab will >> show them all. You can also switch to any other view, and the selected view >> will show only personal tasks. >> >> 13. Set a default view for your personal workspace. Bring up the view you >> always want to start with - for example, all tasks. right-click on the tab >> and select "Set as default for this view. Now change to some other view. >> Double-clicking the tab will bring you back to your default view. >> >> 14. Create another new tab by clicking on the plus to the right of your >> tabs. Type "Professional"(or, if you prefer, "Work") into the New Workspace >> popup. Select the Professional folder and zoom in by selecting Zoom In from >> the View menu. Bring up the Active by Context view. This shows just the >> tasks that are active (not completed, not waiting for any other tasks to >> complete, not set for a future start date, etc) and ready to be worked on, >> grouped by context. For example, under "@Calls" you will find all of your >> business phone calls. If you find that you use this view frequently, you >> could set up a tab just for professional active by context and lock the >> view as you did in step 11. >> >> 15. Other things to try: create start dates for tasks that you cannot >> work on until some time in the future. Create a project and click the >> "complete tasks in order" checkbox or create dependencies to bring tasks >> onto your Active list only when a predecessor task has been finished. Try >> making a repeating task that comes up every Wednesday or the 15th of every >> month. Change Importance or Urgency and watch the tasks re-order themselves >> in the to-do views (but not in the outline views). >> > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To post to this group, send email to [email protected]. Visit this group at http://groups.google.com/group/mylifeorganized. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/55370dc6-e0d7-437e-ad9c-881fde7dd3e3%40googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.
