OK, we discussed this a few months ago but I don't think you were ready
yet for that discussion.
Short answer: no, you cannot make a single view with the contents you
want using MLO as currently implemented.
Long answer:
There are a lot of "standard" filters including Actions, Hierarchy,
Completed, Text, Contexts, Flags, Start date and References. For the
most part these are on or off, or involve a simple, one-dimensional set
of choices. If you cannot accomplish what you want using these filters
you can use the Advanced filters where you get to build complex tests
with logical operations like OR AND & NOT, parentheses, and so on.
The filters you called Standard are probably the Action filters, with
values All, Available, NextActions and Completed. These filters are very
useful, covering the most commonly used subsets of task status. From
time to time you need something that does not quite match up with the
standard values, and then you need to go to the Advanced Filters to
build exactly what you want. And here is the problem: There should be an
advanced filter IsNextAction, but there isn't. You can only get next
actions using the Actions filter, which does not allow for logical
operations like OR. So you cannot build a view for Next Actions OR tasks
not in a project. On the other hand, if it would help you, you can
certainly build a view for next actions and a view for tasks not in a
project, and display the two views side by side, or top over bottom.
So, your choices are
1. Request the implementation of an IsNextAction advanced filter and
wait for it to be implemented
2. on a mobile device, create a half-screen widget for a Next Actions
view and a half-screen widget for tasks not in a project and display
them together on a single screen.
3. on Windows, create two workspaces, one locked to a Next Actions view
and the other locked to a tasks-not-in-a-project view. In
tools>options>Behaviour turn on Allow Multiple Instances. Open two
copies of MLO. In one, open the Next Actions workspace and in the other
open the task-not-project workspace. Arrange the two windows on a single
screen.
On 4/1/2016 7:25 AM, J Smith wrote:
UPDATE
Okay after spending time on experimentation, I think I have now worked
out what each of the standard filters does.
But I can't work out how to create a view that just show Next Actions
and tasks that are not part of a Project.
i.e. I am trying to compress the full complexity of complex project
but at the same time not hide individual tasks that are not part of
any formal project.
Any suggestions?
J
On Friday, 1 April 2016 11:14:42 UTC+1, J Smith wrote:
Hello
I am just revisiting how MLO task filtering works at core.
To be honest I am finding it extremely hard to get my head around
the exact distinctions between:
- Active
- Available
- Complete Tasks in Order
- Next Action
When I first joined MLO 18 months ago I found the help files to be
too hard to understand and I eventually only got there only by
experiment!
And now 18 months later I've rather forgotten the distinctions.
To save me (and anyone new) the time, has anyone done any good
explainer videos yet?
Many thanks
J
PS. Fwiw, I want to create a view that shows all my Next Actions
of formal MLO Projects _and_ any Tasks that are not part of any
Project.
i.e. It needs show tasks that are not part of a Project but hide
any tasks that are part of MLO Projects which are not the NEXT
Action.
Also I want to hide tasks by putting them into the future (e.g.
using Start Date).
But I am now trying work out if there is a standard view that
already does this... !
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