A) Yes. I do like your concept of building goal into project hierarchy.
Excellent concept... will require further work & deep thought to implement.
B) What do you do for standalone tasks?
I find physically *moving* tasks to be massively painful in MLO, whereas
allocating a context is trivial as I have them on hotkeys. Without hotkeys
I'm not even sure I would use an electronic system at all (as many on the
GTD world have pointed out there is much to be said for paper lists!).
I do take your point about needing to simplify my Contexts and I shall keep
watching myself to see which I can remove. Although what really happens is
that some of them only get added after a task has been on my system for a
while and are being reviewed a number of times... and again whilst a task
is being re-reviewed it's trivial to add/remove a Context.
C) But I don't quite understand how you are using your keywords. Are you
characters into the title of tasks? Or the body? Or using the Context-tag
field? Or what?
On Thursday, February 22, 2018 at 12:03:00 AM UTC, Stéph wrote:
> Hello John,
> I use 1, 2, 4, 5a and 6a out of your list.
> I have a bit more hierarchy than you - Area of Life (four quadrants for
> me: personal, home, work or community) --> Role --> Goal --> Projects which
> fit in with the role or goal --> tasks to complete that project. Sometimes,
> with a big project, I group my tasks into project stages.
> I also identify my roles and goals with custom flags. I don't use the
> weekly/monthly/yearly goal fields.
> I set start date and due date and I bump my start date if I want to defer
> I try not to use any of the other fields, such as importance or urgency.
> I'm trying to minimise the time I spend on MLO and maximise the time I
> actually spend doing the tasks.
> I do use hashtag and other tag characters in front of key words: + to
> identify a project, ? to identify a person I need to speak with, && to
> identify a keyword as one of my roles. Hashtags are really good for
> filtering and searching.
> Now to your questions:
> a) A task or project is aligned to a particular role or goal when it's
> under that role or goal in my outline hierarchy. This helps me to watch
> progress towards a goal and to prioritise work which helps to achieve my
> b) Yes, your list of contexts looks long and complex, so I imagine it
> takes up more time than you'd like, in order to maintain it. I can see how
> that makes it difficult to sort through the list and use it to prioritise
> your tasks and decide on the next step. In my case, only using contexts for
> GTD-style purposes, I only have a small number of contexts and it's quick
> to use those to group a few more tasks to when I'm in the relevant context
> (@calls, @errand, @office, @home...). My recommendation would be to remove
> the contexts which don't help you to decide what to do next and go for a
> simpler, lower-maintenance task management approach.
> I don't have the perfect system and what I do might not suit you, so
> really I should just wish you good luck with coming up with a system
> optimised to your needs.
> On Wednesday, 21 February 2018 10:23:14 UTC, John . Smith wrote:
>> How do you allocate tasks to specific goals to tasks?
>> How do you plan today's periods of time?
>> i.e. For any given day, how do you plan which Contexts you are going to
>> do in which order?
>> [I apologise in advance that this is so long. Partly I am trying to get
>> my own thoughts clear!
>> I've marked it up to make it easier to skim-read. ]
>> For any task like to know, some or all of the following:
>> 1. What *Area of Life* it's in
>> ==> this I do through which MLO *Folder *I've put it in.
>> 2. (If it's part of a larger project) what* major project *it's part of
>> ===> this I do by
>> a) using a hierarchy
>> b) using the MLO *Projects* field in the parent task
>> 3) "*Priority*" - what is the real-world Importance & real-world Urgency
>> ==> I use the MLO *Importance *field, but because I find it too hard to
>> enter both values for all tasks
>> Importance means importance, except if it's importance is "max" in which
>> case it means must be done urgently, irrespective of importance!
>> 4) "*Do today*" status
>> ==> I use the MLO *Star* field to flag up at the start of each day what
>> I want to take on today.
>> 5). Different types of "contexts"
>> A) What "*where context*"
>> i.e. Physically where must this be done
>> ==> Use of MLO *Contexts* field (e.g. @PC, @Office(paperwork), @Home,
>> B) What "*mood context*"
>> ==> I *also* use the MLO *Contexts* for this (e.g. @Calls, @DeepThought,
>> @LowEnergy ...)
>> C) What "*task size*"
>> This helps me pluck any quick wins - low hanging task
>> ==> I *also* use the MLO *Contexts* for this ( @Quickies..)
>> D) What "*time of day context*"
>> I only use this occasionally, but it can be important.
>> Normally tasks get done at the correct time of day depending on their
>> Area of Life
>> But sometimes a work task must be done during the evening
>> And sometimes a person task MUST be done during working hours
>> ==> I *also* use the MLO *Contexts* for this too (e.g. @Evenings,
>> E) What resistance history?
>> For tasks that have been around too long, I also want to flag up "Frogs"
>> - harder/high resistance stuff (witness by the fact that I have put them
>> off). I like to start the day with tackling one of these tasks.
>> This ALSO goes into the MLO *Contexts* field (e.g.@Frog)
>> 6) What "Executable Status" (when would I like see again & execute)
>> a) Partly I kick into the future (change MLO *Start Date* field) so task
>> disappears of Active view [GTD "Tickler" file]
>> b) Partly I also use the MLO *Context *field too [@Soon/Later,
>> @SomedayMaybe, @Bonus ]
>> *GATHERING MY THOUGHTS*
>> So I am now using the MLO *Contexts* field for SIX different types of
>> A) What "Where context" ==> (e.g. @PC, @Office(paperwork),
>> @Home, @Errands...)
>> B) What "Mood context" ==> (e.g. @Calls, @DeepThought,
>> @LowEnergy ...)
>> C) What "Size" is the task ==> (e.g. @Quickies )
>> D) What "Time of day context" ==> (e.g. @Evenings, @WorkingHours... )
>> E) What "Executable Status" ==> (e.g. @Soon/Later, @SomedayMaybe,
>> @Bonus )
>> F) What "resistance history" ==> (e.g. @Frog )
>> But I'm now running out of fields!!
>> a) How does one track which personal GOAL any task is part of?
>> [Explanation: I do find by using task management software it's all too
>> easy to keep yourself busy executing lots of tasks... but it's not clear
>> WHY you are doing stuff. In fact it's very easy to do all the wrong stuff.]
>> ==> So I am really going to allocate Goals using the MLO *Context*
>> field, as well as for the other SIX things listed above?
>> b) How (the heck) does one plan which Contexts I'm doing to do today and
>> in which order...
>> ...And hopefully tie in which task area part of those Context?
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