I'm kind of in the same boat. I started yesterday making sure everything is captured. I got my email inboxes to zero (b/c they have been creeping up) with all the tasks that were in them as email as tasks in MLO now. I have my 100 post its that have accumulated back in MLO and am down to just today's postits. I still like working with my postits. Number 1 problem was MLO is my main system and was not complete so I couldn't trust it.
Last time I got in this state I reorganized my MLO tree. I have as top level folders: Procedures to Copy (for irregular routines), Followup/Waiting, Routines, One time, Skills/Practice, Reference, Someday Maybe (this is more like probably not ever but didn't want to lose my outline of tasks just in case). Here is the change I made in The One time folder I have each area broke down under Personal and Work. Under each area I have Active Tasks which include anything I am working on now and anything with a date attached. Then I have a Prioritized folder where I put everything else for that area that I am not currently working on but needs to be done at some point. One day I will actually prioritize these lists so it feeds the next priority as I finish the active tasks. Until then I will have to manually select and move during my Review. Eventually I would like to move my someday maybe under the area it affects also instead of it being one big bucket. So yesterday I went through and moved as many things as I could out of active and into these Prioritized folders which don't show up on my active lists. Or in a couple areas where I have no active tasks they are shown to complete in order so the top task is active. I am not good about doing reviews and I think that is a major issue with my system getting out of date. My new thinking is I have to get my active tasks to a smaller number so that reviews are not so time consuming. Awhile back I added routines built in that take care of some of the review tasks on a daily or weekly basis. For example at the beginning and end of my day I clear off or set up my desk, take inboxes to zero etc. The review I am talking about adding is only to choose next weeks active tasks. For backlogs which I have several right now. They aren't hot projects but I want to clean them up. I put a reoccuring tasks in to deal with it. If I have several I put them on different days or I make one dependent on the other finishing. For example I have a folder from an intern that helped a few weeks back that I need to go through and figure out what was done and what still needs to be done and basically clear out the folder. I have a task that reoccurs daily that says clean out that folder 5 minutes at a time. When it is gone I will delete the task. As for cleaning up MLO that is my only active project under my system heading. Yesterday's task was to capture everything. I did it as one task but if I didn't do it that way I would have made it a daily reoccuring timed task until it was done. My system has tasks, projects and routines just like my work and personal life do. I'm looking forward to others responses b/c I still have too many active tasks. I want to get them down to where I can actually start using the app. Right now it is not helpful at all. Susannah On Wednesday, August 28, 2019 at 3:59:35 AM UTC-4, Joel wrote: > > So I think I'm not alone but maybe I am. Because 'reasons' I've fallen > off the wagon keeping up my GTD system. Have been a long-time mlo user > (like v2 or beginning of v3 I think) and have a fairly well formed system > (for my use) but it is now stale. When I say "fallen off the wagon" I > mean I've been keeping it all in my head. Now it's spilling onto post-it > notes. Oh fk, here we go again. > So it's clearly time to bootstrap myself and get back ON the wagon. Ok, > fine. > > Foundation: There is a lot of stuff in my existing file. Some of it may > even still be relevant. Plenty I'm sure has passed, happened, been handled > or exploded. Nonetheless, there is a lot there. > Problem: How do I get started using my file again ensuring I see/deal > with new current items and not get flooded by the clutter of the 'old' > stuff? (at least till I can make some time and energy to start working > through the backlog of it) > I've started adding some items in and they are just washed out in the see > of overdue/older, higher prio, etc items that my views are fleshing out. > > Any others have dealt with a start/stop event like this? What strategies > did you use? > I don't necessarily want to have to modify every one of my views > (eventually I'll need them back to "normal", right?) so looking for > thoughts. > > All ideas welcome. > > I'm on Windows and Android if that that helps/matters. > > Thx. > > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to mylifeorganized+unsubscr...@googlegroups.com. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/eb318317-b824-40c0-80a7-92c9c600884f%40googlegroups.com.
