Mark, I forgot to mention in my routine trigger task that calls the various queues I use links in the notes field - Right click Insert Link to Task.... I also have a couple that link to files - for example my post to instagram routine opens an excel file where I list our customers and the date I posted their equipment for every post because I am trying to post as many customers as I can to build up our account without doing too many of the same customer and it is impossible to keep straight without a list.
So as I said I have my highest level parents separated by routines and one times. So in my routine I have an end of the month project to close the month's financials (monthly reoccuring project with a lot of subtasks). In my one time folder I have a list that I continuously add to for issues that come up during the month usually with jobs b/c my part of this is to keep WIP up to date. A lot of my list is this project manager said this job was done on July 5th so I add to my list make sure it was final invoiced (which someone else does) in July and therefore gets marked as complete. Sorry too much detail there. In my trigger task under Routines/Work/Financial/Close month (those are levels of folders) I have a task that says check jobs on the End of Month One Time List and in the notes of this task I have a link to the parent task of that list. Since this is a routine you only set it up once and it is there every month. When you get to that step you just click the link. Run down the one time list check off any that were completed and followup on those that weren't and then it is ready for next month. This list I do hide b/c I don't want to work on it before the routine calls for it even though I could work on it every day if I wanted. Hope that wasn't too confusing but putting links in the notes is actually one thing that works very well for me in my system. Susannah On Thursday, July 30, 2020 at 7:48:51 PM UTC-4, Mark Levison wrote: > > Thanks Susannah - you replied nearly two weeks ago and I haven't given you > the courtesy of a thank you. > > You raised enough interest points that I realized the problem is only > dates in a very small way. The real problem is I don't have a good mental > model for organizing, MLO. I didn't 7 yrs ago and the problem is worse not > better with time :-) > > I'm going to attempt to catalog what I just learned > - create folders or parent tasks for small issues to be completed in order > - a folder for routines that promotes you to look in other queues > - you give contexts different opening hours > > All of these things really help accomplish an elegant goal. They allow you > to have a deep/rich hierarchy with many items, yet your actions list is > small. > > For what I can tell my toolset contains: > - Contexts with open/closed hours > - Goals > - Due Dates > - Complete Tasks in order > - Projects > - Stars > > I suspect my next challenge is to find ways people have used these tools > to create order from chaos > > Cheers > Mark > > On Wed, Jul 15, 2020 at 7:53 AM Susannah <[email protected] > <javascript:>> wrote: > >> Thanks for sharing your wife's link. >> >> Here is how I handle the weekend queue where it actually works for me. >> It's kind of my way of time blocking like tasks that aren't really huge >> projects. >> >> I use this for my small annoying network issues that need to be fixed at >> work but aren't emergencies. I have a parent task called Small Network >> issues. In that I have subtasks of all the small network issues >> prioritized in whatever way according to what I want done first whether it >> is most important or time required. I set that parent tasks to complete >> subtasks in order. Then in my routines I make a task that reoccurs once or >> twice a week on a certain day with a link in the notes to this queue. As >> new tasks come up I make sure that went I add to the queue they go in with >> the correct priority to the others already in there. You could also hide >> the queue but I like the top one to show on my list in case I get a minute >> at another time during the week and want to finish something quick and easy. >> >> I also see where that context closed hours would work great here and you >> wouldn't need the trigger task. >> >> I also use this for things like areas I want to declutter, website >> updates I want to make that are not time sensitive, improvements to my >> system, procedures I need to document - really any kind of long term >> maintenance or goal task. I also use for learning - I'm trying to build >> out text expander so as I come across ideas of how people use it I add to >> the queue and then I have a trigger tasks for once a week. I'm trying to >> use Evernote so I have the same thing for that with a queue of tasks of >> things I want to add to it or something I want to learn about it with a >> trigger of once a week. I have one for bugs or broken links on our website >> or company database. I have one for MLO - right now that context closed >> hours is the first thing in the queue. I have these learning things each >> set to their own day and I try to move each one forward one day each week. >> At some point Text Explander will be a team rollout and that will not go >> out in this list but be a full blown active project. I hope that helps. >> >> This works pretty well for me but I would love to hear some other ways >> people handle this. >> Thanks, >> Susannah >> > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/92c53ce0-43da-4625-82e3-2bea6935d0fco%40googlegroups.com.
