Title: Early To Rise
The Internet's Most Popular Wealth, Health and Wisdom EZine
www.earlytorise.com
Friday October 8, 2004
Message #1232

"Surround yourself with the best people you can find, delegate authority, and don't interfere as long as the policy you've decided upon is being carried out."
Ronald Reagan

  • If you want your partnership to prosper, agree to agree
  • The British royal family's age-defying secret
  • He who laughs at himself first . . . lasts.
  • How to get ahead by getting other people to do your work
  • Are you an optimist or a pessimist? The answer could tell you something about how long you can expect to live.
  • The meaning of a buzzword you hear all the time

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Wealth

To Create a Lasting -- and Lucrative -- Partnership, Don't Compromise

You might think it takes an accommodating attitude and a commitment to compromise to enjoy a lasting and successful business partnership. You would be wrong. Collaboration is the essential ingredient. In other words, make sure the business is always involved in providing a product or service that you both like . . . or don't do it. And make sure you both agree on the way you would handle hypothetical situations that could affect the business -- what you would do if one of you wanted out, for example, or if it looked like you needed to bring on another partner.

 

Health

Royal Jelly: The Food of Queens

Last week, in Message #1227, we told you about propolis, a natural anti-bacterial and anti-inflammatory that is produced by bees. But that's not the only bee product that you're likely to find at your local health food store.

Royal jelly is a natural tonic that's loaded with B vitamins, minerals, and protein. In the hive, this nutrient-rich elixir is fed only to the queen bee -- and she lives 60 times longer than the other bees. And, speaking of queens, it is said that Britain's entire royal family starts each day with a healthy dose of the stuff.

 

Wisdom

Use Humor to De-Fang Your Opponents

Instead of aiming a counterattack at your enemies, disarm them by criticizing yourself with a little self-deprecating humor. That's what then-senator John F. Kennedy did in 1958. To defuse allegations that his father was trying to buy his son's way into office, Kennedy made light of the accusation during a campaign speech by reading aloud this "telegram" from his generous daddy: "Jack, don't spend one dime more than is necessary. I'll be damned if I am going to pay for a landslide."

 
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Today's Message

Do You Have a Problem With Delegation?

In any endeavor, there is a natural pyramidal structure to progress. You begin doing everything yourself. You have some success and hire two people to help you. Things continue to do well, and you hire four more.

Every person "below" you does something you were doing at one time. If you are smart, you give away the less-important tasks (or those you don't do well) and focus on the critical ones that make your project grow.

The process can continue indefinitely unless someone you've hired won't make a pyramid of his own. The reluctance to create such pyramids is known in management theory as "a problem with delegation."

People who have such problems typically build inverted pyramids with themselves on the bottom and the weight of all the people they've hired on top of them. Since they don't (won't or can't) trust these others to do the details of their work ("No one can do it as well as I," "It's faster if I just do it myself," or "I can't afford the mistakes"), they end up supporting the people who are supposed to be supporting them. Eventually, the weight is too great and they break down -- as fallen heroes.

Some of the best and smartest people I've ever worked with are inverted-pyramid builders. Often they are technical people, but sometimes they are marketers and product managers.

If you are an inverted-pyramid builder, you are:

* extremely busy
* irreplaceable
* very stressed

Pyramids are not meant to be inverted. And for good reason. There is a natural law of economics that corresponds to the physical laws that determine the correct position of pyramids. It's called "the law of comparative advantage," and it says that you should spend your time where you'll get the greatest benefit from your effort.

Management consultant Stan Portny points out that "you need to recognize that even if a person is not as good as you are at a task, it may be worth it to delegate so it frees you up to do another task you're uniquely qualified to do and one that will generate more benefits."

But even if you don't invert your pyramids, you may still have a problem with delegation. You may have a problem deciding how much responsibility to give up to whom and when. If you think of delegation in those terms, you can see that everyone to some extent has a delegation problem -- or challenge.

It may help to think of delegation in terms of six levels. As Portny suggests, an employee should understand that you expect him to handle his assignments in one of the following ways:

Level 1. Get some facts and bring them to you.

Level 2. Get some facts and make several recommendations.

Level 3. Do the above (level 2), and be prepared to implement the recommendation that you pick.

Level 4. Do the above and then pick one of his own recommendations and be ready to go with it unless you say "no."

Level 5. Take on the task. Do the analysis. Take action. And let you know what happened.

Level 6. Do his job. Consult with you only if he has questions.

 

Today's Action Plan

Think about the people in your pyramid. Where are they in terms of the six levels of delegation described above? Do they know what you expect of them? If not, you'd better make it clear.

What about you and your boss? Where are you in terms of his pyramid? Are you both clear on that?

Clarifying such unspoken arrangements now can avoid finger pointing and recriminations later.

 
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It's Good To Know

Optimists Live 20% Longer Than Pessimists

Optimistic people live longer than pessimists, according to a Mayo Clinic study based on personality surveys with over 900 subjects that began in the 1960's. The subjects were initially classified as optimists, pessimists, or a bit of both.

Researchers compared the test subjects today against their expected survival rates. Optimists had a significantly better survival rate, while there was a 20% increase in the risk of death for the pessimists. Although the report did not try to explain why positive attitude was equated with longevity, it did say that optimists may be less likely to develop depression and helplessness and they might be more proactive (see "Word to the Wise," below) in taking care of themselves.

 

Word to the Wise

"Proactive" (proh-AK-tiv) means acting in advance to deal with an expected difficulty.

Example (as used in It's Good to Know, above): "Although the report did not try to explain why positive attitude was equated with longevity, it did say that optimists may be less likely to develop depression and helplessness and they might be more proactive in taking care of themselves."


Michael Masterson
Copyright ETR, LLC, 2004

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