You should be using the MMC for doing FSRM (File Server Resource management);

Ideally thsi is what you do:

With a faint idea about your environment, but since you said it is school - I 
would think in those lines.

You select entire volume (ie. D:\) and enable soft quota (Monitoring ONLY) - 
create standard alerts at 85% and 100% watermarks - point it to an email 
address for email alert.

Than, you create autoquota and set to hard limit of let's say 5 GB each. That 
ways 1) Existing folder and 2) ANY NEW folder(s)created will automatically 
inherit 5 GB quota. 

Thereafter you selectively assigned bigger quota(s) to individual folders - 
depending upon the folder usage or user request. 

dirquota is the commandline tool which can do this trick fairly easily. 

http://technet.microsoft.com/en-us/library/cc730873.aspx

HTH
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