Exchange servers mailbox manager. Configure the settings for each folder to the number of days you want to keep it & it runs on the schedule you set, and deletes it for you.
I do 45 days on most folders (including deleted items), 12 months on calendars/tasks and nothing on contacts. It deletes between 3 and 6 GB of data per week on my Exchange server. Users know it happens and how long they have before something is deleted. On Tue, Feb 23, 2010 at 3:11 PM, Glen Johnson <[email protected]> wrote: > Another reason for auto expire/empty. > > Users can’t screw it up. > > Well, on second thought, give them time and someone will figure out a way. > > I know, nothing is idiot proof, cause they keep making better idiots. > > > > *From:* paul d [mailto:[email protected]] > *Sent:* Tuesday, February 23, 2010 4:08 PM > > *To:* NT System Admin Issues > *Subject:* RE: Stupid user tricks! > > > > I had a user call me and say there was no way their mailbox was within 10% > of the maximum size allowed. They said they had emptied the deleted items > the day before. > I took a look and at first, it appeared they were correct. Then, it dawned > on me to check the View settings. > They had it set to Unread. When I changed it to All, 28,000 messages > showed up. > ------------------------------ > > From: [email protected] > To: [email protected] > Date: Tue, 23 Feb 2010 14:05:21 -0500 > Subject: RE: Stupid user tricks! > > I only give them 48 hours! > > > > *John W. Cook* > > *Systems Administrator* > > *Partnership For Strong Families* > > *315 SE 2nd Ave* > > *Gainesville, Fl 32601* > > *Office (352) 393-2741 x320* > > *Cell (352) 215-6944* > > *Fax (352) 393-2746* > > *MCSE, MCTS, MCP+I, A+, N+, VSP4, VTSP4* > > > > *From:* Glen Johnson [mailto:[email protected]] > *Sent:* Tuesday, February 23, 2010 1:35 PM > *To:* NT System Admin Issues > *Subject:* RE: Stupid user tricks! > > > > Wow. I wouldn’t dream of running our system without auto empty items out > of trash after 7 days enabled. > > I’m sure we’d have people that would never empty their own. > > Just like they don’t expect everyone to empty their physical trash can, I > don’t expect people to empty their email trash so the system does it for > them. > > > > *From:* Terry Dickson [mailto:[email protected]] > *Sent:* Tuesday, February 23, 2010 1:31 PM > *To:* NT System Admin Issues > *Subject:* RE: Stupid user tricks! > > > > I have one user that has been warned not to do that but they still do. > Last time I looked there were over 30,000 items in there. I have over > 4000, but I delete mine about every week, I just have not done it in a > while, maybe 10 days. I think I will clean it out now. > > > > > > > > *From:* John Hornbuckle [mailto:[email protected]] > *Sent:* Tuesday, February 23, 2010 12:17 PM > *To:* NT System Admin Issues > *Subject:* RE: Stupid user tricks! > > > > We had the same thing happen with a user here. > > > > I know enough about user interface design to know that it can be hard to > have universally-understood paradigms, but the notion of putting an item in > the trash is one that you’d think pretty much everyone gets. Nobody would > dream of using the garbage can as a file storage system in the physical > world. Why they would do so in the virtual world is beyond me. > > > > > > > > *From:* Mathew Shember [mailto:[email protected]] > *Sent:* Tuesday, February 23, 2010 1:00 PM > *To:* NT System Admin Issues > *Subject:* RE: Stupid user tricks! > > > > No no no. > > > > Be like one user I had. He used the trash and the deleted items folder > to store mail and files for future reference. > > > > He had an aneurism when a person responded to an out of space call and > cleaned up! >J > > > > > > > > *From:* Jacob [mailto:[email protected]] > *Sent:* Tuesday, February 23, 2010 9:52 AM > *To:* NT System Admin Issues > *Subject:* RE: Stupid user tricks! > > > > Email should never be used for transfer for large file... just storage of > large files. ;-) > > > > *From:* John Aldrich [mailto:[email protected]] > *Sent:* Tuesday, February 23, 2010 7:30 AM > *To:* NT System Admin Issues > *Subject:* Stupid user tricks! > > > > I just had to talk to a user who’d tried to send himself two messages with > 13 megs of attachments on each email. And he was wondering why his POP email > was timing out! GAH! Stupid Users‼ Email is NOT designed for transferring > files‼ </RANT> > > > > Sorry… had to get that off my chest! > > > > [image: John-Aldrich][image: Tile-Tools] > > > > > > > > > > > > > > > > > > > > > > > > NOTICE: Florida has a broad public records law. Most written communications > to or from this entity are public records that will be disclosed to the > public and the media upon request. E-mail communications may be subject to > public disclosure. > > > > > > > > > > > > > > > ------------------------------ > > CONFIDENTIALITY STATEMENT: The information transmitted, or contained or > attached to or with this Notice is intended only for the person or entity to > which it is addressed and may contain Protected Health Information (PHI), > confidential and/or privileged material. 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