On Thu May 6 2010, you wrote: > From an internal control/audit perspective the expense lady shouldn't be > approving her own expenses. > Which would make sense if it didn't have to be approved by a manager first. The process is (I believe) that she makes sure that all supporting documents are included before forwarding it on to the approving manager (or it's done automatically and she reviews it to make sure it's there) and then the approving manager approves it and sends it *back* to her for release to payroll, in which case she forwards it on to payroll. Her expenses don't even show up when she's logged into the expense system. There are only two "admins" in the company -- me and her. I'm the "backup"/technical admin (reset passwords, etc.) and I had to go in and "approve" her expense for payment after our mutual manager approved it.
In a case where there are multiple expense admins, I can see your point, but in a small organization like ours, with only on expense admin, it's problematic. (Not to mention that she doesn't travel on company business and only rarely has any expenses at all...) -- Thanks, John Aldrich Blueridge Industries IT Manager ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~
