Cost of allocating employees to cleanup documents likely exceeds the cost to expand disk space. However, the cost of fulfilling a discovery request by retaining files you shouldn't be keeping any longer is probably greater than the cost of allocating employees. As with all things, YMMV.
On Fri, Dec 3, 2010 at 12:16 PM, Stephen Wimberly <[email protected]>wrote: > I have attempted to tackle this issue before, I like to call it > "encourage spring cleaning!" but my words always seem to fall on deaf > ears. > > Lately every time I bring it up we end up buying more hard drives for > the server! I give up. Maybe I'm just too cheap? > > > > On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown <[email protected]> wrote: > > In regards to email, we were able to establish a retention policy that > > messages in the Inbox, Sent Items, and Deleted Items folders are all > deleted > > after 90 days. Exchange mailbox manager allowed to do that weekly. > Don't > > manage other folders. Not perfect, but it helped. > > > > On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer <[email protected]> > > wrote: > >> > >> I’d be interested in a solution to this. Been fighting it for years to > no > >> avail, other than running a “data inventory” program (such as TreeSize) > and > >> doing a manual compare. > >> > >> > >> > >> Don’t forget all of the email attachments saved along with the original > >> email… > >> > >> > >> > >> J > >> > >> > >> > >> Don Guyer > >> > >> Systems Engineer - Information Services > >> > >> Prudential, Fox & Roach/Trident Group > >> > >> 431 W. Lancaster Avenue > >> > >> Devon, PA 19333 > >> > >> Direct: (610) 993-3299 > >> > >> Fax: (610) 650-5306 > >> > >> [email protected] > >> > >> > >> > >> From: S Powell [mailto:[email protected]] > >> Sent: Friday, December 03, 2010 11:17 AM > >> To: NT System Admin Issues > >> Subject: document sprawl > >> > >> > >> > >> Hello Everybody </Dr. Nick> > >> > >> > >> > >> I'd like to pick your brains about how you deal with document sprawl, I > >> was reading in another thread about how users would use their "Recycle > >> Bin" as their archive. <shudder> > >> > >> we have users that will keep tens of copies of the same document in > >> various locations around their "My Documents"; as well as in tens of > >> locations within our "shared" folders on the network ... > >> > >> > >> > >> User education only goes so far when it comes to "please don't do that" > as > >> they nod and then keep doing it. > >> > >> I think we've moved beyond being nice and we've found ourselves > >> > >> mired in needing a sledgehammer. I'd just like to wrap it in a bit of > >> velvet. > >> > >> > >> > >> Thoughts, Policies, procedures etc, would be helpful in this. > >> > >> > >> > >> TIA > >> > >> > >> > >> ./s > >> Google.com Learn it. Live it. Love it. > >> > >> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > >> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > >> > >> --- > >> To manage subscriptions click here: > >> http://lyris.sunbelt-software.com/read/my_forums/ > >> or send an email to [email protected] > >> with the body: unsubscribe ntsysadmin > >> > >> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > >> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > >> > >> --- > >> To manage subscriptions click here: > >> http://lyris.sunbelt-software.com/read/my_forums/ > >> or send an email to [email protected] > >> with the body: unsubscribe ntsysadmin > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > > > --- > > To manage subscriptions click here: > > http://lyris.sunbelt-software.com/read/my_forums/ > > or send an email to [email protected] > > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to [email protected] > with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to [email protected] with the body: unsubscribe ntsysadmin
