This agenda:
http://www.genunix.org/wiki/index.php/2008_04_02_OGB_Agenda
http://www.opensolaris.org/os/community/ogb/meeting_minutes/2008_04_02_OGB_Agenda/
Conference call details:
http://www.opensolaris.org/os/community/ogb/meeting_minutes/call_details/
IRC channel:
#opensolaris-meeting @ irc.freenode.net
[Future agendas will only be posted to OGB-discuss]
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2008-04-02 OGB Agenda
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OpenSolaris Governing Board Agenda for Wed, April 2, 2008, 3pm - 5pm PDT
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Introductions, Brainstorming and Organization (60-90 minutes)
1. Getting to know each other: Roundtable
* Who you are
* What motivates you / what are your pet peeves
* 3 things you wish would have been done differently in the last
3.5 years
* 3 things you think the OGB needs to accomplish this year
2. Board Organization
1. Chair
2. Vice-chair
3. Secretary (Staff support from Tim Cramer?)
3. Discussion about 2007-2008 OpenSolaris Annual Report and brainstorming
actions that come from it.
4. Setting initial goals for the board based on the above brainstorming.
5. Plocher thinks it would be good for the new OGB to start off by
affirming a positive mindset:
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| OGB_2008/001 | OGB "attitude" |
| | |
| | Working draft |
| | |
| | Statement of the OGB class of 2008's "can-do" attitude |
| | and approach to governance. |
| | |
| | We value openness and transparency, we prefer |
| | delegation and empowerment, we will strive be enablers, |
| | facilitators and behind-the-scenes troubleshooters, and |
| | we intend to focus on making things work and getting |
| | things done. |
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Business (10-30 minutes)
1. Regular meetings are good. Should we continue them on Wed noon PDT? Is
1 hour sufficient?
2. We need to meld as a board - and that means face time. Soon,
significant, and (IMO) on Sun's dime. We need to start working with
Sun/Tim Cramer to schedule and fund regular (quarterly?) in-person OGB
meetings - how about having the 1st one at/around the OpenSolaris
Developer Summit at beginning of May?
3. We need to start thinking about whether we should update the Website
Editorial Committee membership, recharter it, leave it alone or
disband it in favor of AlanB's original website CG proposal....
4. Other new business goes here...
5. Motions of courtesy
1. The OGB would like to thank the outgoing board members for their
time, commitment and hard work over the last year.
2. The OGB would like to thank Stephen Hahn for his continuing
behind-the-scenes support of the OGB election process.
6. Plocher would like to introduce some basic OGB Policies and Procedures
and discuss/adopt them over the next few meetings:
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| OGB_2008/002 | OGB Policy pertaining to the Constitution |
| | |
| | [Draft by Simon Phipps] |
| | |
| | Rather than focusing the OGB's energies on updating the |
| | constitution (which would be an easy task to take on), |
| | we explicitly choose instead to tackle the harder task |
| | of discovering how to empower the community and make it |
| | effective and successful. Consequently, the OGB will: |
| | 1. Seek to work within the terms of the existing |
| | Constitution wherever possible. |
| | 2. In cases where there is an apparent obstacle |
| | caused by the Constitution, attempt to pass a |
| | process resolution that interprets the |
| | Constitution so as to avoid the obstacle |
| | 3. In cases where this is not possible, temporarily |
| | ignore the letter of the constitution as we |
| | experiment with alternatives that might actually |
| | work for us, and then submit a Constitutional |
| | Amendment to the next Annual Meeting implementing |
| | the solution that was found to work. |
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| OGB_2008/003 | Enabling email-based decision making |
| | |
| | [Draft by Simon Phipps] |
| | |
| | Explanation: The intent of this resolution is to have |
| | an OGB process that abides by the existing Constitution |
| | while enabling e-mail voting for routine OGB business. |
| | The summary of the intent: |
| | * Once we start an e-mail vote, as long as no one |
| | objects after a respectful space for them to do |
| | so, it's a wrap. |
| | * And to make sure that doesn't get abused, every |
| | OGB member has to wave first. |
| | [ALTERNATIVE: email decisions must be ratified at |
| | the next regular OGB meeting] |
| | * If anyone objects, we sort it out at the next OGB |
| | meeting. |
| | |
| | Proposed Resolution: |
| | The OGB RESOLVES that it shall interpret section |
| | 6.9 of the Constitution to permit conduct via e-mail|
| | of business requiring consensus. |
| | 1. The conduct of business via e-mail shall |
| | commence when any OGB member proposes a |
| | resolution. |
| | 2. The requirement that "all the members of the |
| | OGB consent thereto in writing" shall be |
| | considered met when all members participate |
| | in the subsequent conversation at least once. |
| | [ALTERNATIVE: Resolutions made by e-mail shall|
| | become effective when confirmed by a simple |
| | majority vote at the next OGB meeting.] |
| | 3. The opensolaris.org record of the e-mail |
| | conversation around the matter shall be |
| | considered to satisfy the requirement that |
| | "such writing is filed with the minutes of |
| | the proceedings of the OGB". The Secretary |
| | shall also report at the next available OGB |
| | meeting on all business concluded via e-mail, |
| | so that resolutions may appear in the minutes.|
| | 4. At the conclusion of the discussion as |
| | determined by any member, an e-mail vote for |
| | or against the final form of the resolution |
| | shall be conducted by the Secretary. |
| | 5. Consensus shall be deemed to be reached if |
| | either: |
| | 1. at least two members vote for the |
| | resolution and no member votes against |
| | the resolution within 48 hours of the |
| | timestamp of the e-mail from the |
| | Secretary announcing the vote, or |
| | 2. as soon as all members vote in favour |
| | of the resolution. |
| | 6. At this point the phrase from section 6.9 |
| | that "such consent shall have the same |
| | effect as a unanimous vote" shall apply to |
| | the resolution. |
| | 7. Business that does not result in consensus |
| | via e-mail may be concluded at a properly |
| | constituted OGB meeting. |
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