Progress. Further progress will come after I speak with Bradley Kuhn in coming weeks, to understand has real-world recommendations on pacing/publishing financials, based on his extensive experiences with the ~40 NGO's he (as SFConservancy's de facto bookkeeper) supervises/supports. I hope he has time in the coming week, but if not I will work around his schedule.
On Tue, Jun 7, 2016 at 10:37 PM, Dave Crossland <[email protected]> wrote: > Hi > > I went over Caryl's google doc again after re-reading the below, and I > must say that I am no longer surprised by Adam's comments at the SLOB > meeting on Friday; it seems that these clearly expressed points were > not addressed in the text that Caryl submitted. > > Adam, please review the Google Doc with my comments and let me know if > this resolves your concerns. > > On 6 May 2016 at 10:06, Adam Holt <[email protected]> wrote: > > The financial spring cleaning CarylB, DaveC and others have worked hard > on > > within > > > https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit > > is promising, but seems premature in my opinion, until its mechanics are > > better understood: > > > > - Even if we suppose that $X remains $200 (as it has been for many years, > > not Board involvement for expenses under $200), Financial Manager > potential > > monthly stipend $Y still remains too vague. Should $Y be $100 per month > or > > what? > > > > - The prior "month" is very poorly defined, making the Financial > Manager's > > life impossible, if for example SL Board meets on Friday March 1st, and a > > financial report summarizing February must be submitted "72 hours in > > advance" by February 25th realistically, then the Financial Manager must > > have worked for the prior week to get this right Feb 18-to-25th. If > s/he > > is away that week for a family/professional emergency, and does not want > to > > be fired then s/he must do the work Feb 10-to-17th, and as such has > pulled > > the numbers from SFConservancy's system on February 10th, just over a > week > > after the prior SL board meeting. So perhaps the only practical thing > she > > can do is run a report on the prior month of January? And even if s/he > > tries to do that, SFConservancy has explained to me that they often take > a > > month-or-so to get all receipts entered into their system, so the > Financial > > Manager cannot in fact get hard information about January. My > understanding > > from SFConservancy is that on February 10th, we could only get hard info > on > > December's financials, and even then there's no absolute guarantee, as > > receipts come in very late at times. > > > > On the one hand it sounds ridiculous, in the age where most of us obtain > > live bank statements online, that we cannot get confirmed up-to-date > > financials until 2 months later! But what other options are there? > Should > > we accept known-imprecise financial reporting in exchange for recency? > And > > if so, aren't we really asking for a rolling report of the prior ~3 > months > > every time? Let`s spell it out, if in fact those are the true duties of > the > > Financial Manager -- to provide a rolling estimates (estimates, to the > best > > of his/her professional ability) of the prior 3 months of expenses/income > > and balance on the last day of each month? > > > > - Dismissal notice could be a lot more precise: "Failure to carry out > these > > 2 duties for more than one meeting will result in removal and > appointment of > > another Finance Manager." Can s/he miss one or both duties once per > 6-month > > period due to death of a close family member? Is s/he fired immediately > for > > missing one or both dutires twice, even if separated by 2 years? If so, > we > > need to spell it out. If conversely we want to fire the Financial > Manager > > immediately, for failing to fulfill 1 duty or the other, then we should > say > > that more explicitly. > > -- > Unsung Heroes of OLPC, interviewed live @ http://unleashkids.org ! >
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