I don't want to touch the draft. I have but one suggestion:
Move the most important and actionable information to the very top. That is, background and related elaboration should follow for the curious. I think this is also important for non-native-English recipients who attempt to figure out what is being asked of them. I would start this way: 1. Starting on March 15th, 2012, emails sent to openoffice.org email addresses will stop forwarding. 2. What needs to be done (list of recommended actions as already provided) 3. What is not effected and where to go to have further questions answered (find a FAQ, etc.), what to do about User IDs, list subscriptions, etc. Then expanded with whatever content is needed for those interested in the overall details and context. - Dennis -----Original Message----- From: [email protected] [mailto:[email protected]] Sent: Wednesday, February 29, 2012 11:17 To: [email protected] Subject: [CONF] Apache OpenOffice Community > (Draft) Public Statement on Email Forwarding Space: Apache OpenOffice Community (https://cwiki.apache.org/confluence/display/OOOUSERS) Page: (Draft) Public Statement on Email Forwarding (https://cwiki.apache.org/confluence/display/OOOUSERS/%28Draft%29+Public+Statement+on+Email+Forwarding) Edited by Rob Weir: --------------------------------------------------------------------- IF YOU HAVE AN OPENOFFCE.ORG EMAIL ADDRESS, PLEASE PAY ATTENTION TO THE INFORMATION IN THIS NOTE h3. Background As you may have heard, Oracle contributed the OpenOffice.org (OOo) code to Apache in June. As part of this move, we will lose access to the servers that formally hosted the OpenOffice.org website and various other online services associated with the project. Fortunately, the Apache OpenOffice project, working with the Apache Infrastructure Team, has been able to migrate most of these services to new servers, hosted by Apache. This includes critical services like source version control, downloads, website, wiki, bug tracking, user forums, etc. However email forwarding service will not be among the services we preserve. The OpenOffice.org email forwarder will be terminated effective March 15th, 2012. h3. How this will impact you Starting on March 15th, 2012, emails sent to openoffice.org email addresses will stop forwarding. Senders will receive a bounce notification pointing them to an OpenOffice website with more information on the termination of openoffice.org email forwarding. No personal information about you will be shared with anyone. If the sender already knows an alternative way to contact you, then they might resend their email to an alternative email address, or contact you via other means. But many emails are automated, and there is no human at the other end to react to such bounce notices. In those cases you will not receive the emails and may not even know that you have missed an email. So it is recommend that you not rely on senders reacting to the bounce notification and instead proactively reach out to correspondents to notify them that your email address is changing. h3. What you should do If you have an openoffice.org email address then you should take the following steps well in advance of March 15th, 2012: * Contact those with whom you have shared your openoffice email address and let them know to use a different address to contact you. * If you have subscribed to mailing lists using your openoffice.org address, then unsubscribe from your openoffice.org address and resubscribe with another address * If you have used your openoffice.org address as a registration address for an online service, then log in to that account and change your address. Some special instructions for OpenOffice-related services: * To update the email address used with your Bugzilla account, follow the instructions here: [https://cwiki.apache.org/confluence/display/OOOUSERS/Update+OOo+Bugzilla+account+to+Apache+OpenOffice+Bugzilla] * To update the email address used with your OpenOffice.org wiki account, follow these instructions: *# Log in to the wiki: [http://wiki.services.openoffice.org/wiki/Main_Page] *# Select the "my preferences" link at the top of the page. You should be seeing the "User Profile" tab by default; if not, select that tab. *# Change your email address, and save your change. A large notice will appear, about the confirmation email. *# You will get an email at your new address. You must click on the "confirm" link to complete the change. You should see a wiki Special Page, confirming that your new address is verified. * If you are subscribed to a ezmlm mailing list, such as ooo-dev, ooo-users, or ooo-marketing, then you will need to unsubscribe from the list from your old address and resubscribe with your new address. h3. For more information You can read more about the current status of the migration effort on this wiki page: [https://cwiki.apache.org/confluence/display/OOOUSERS/OpenOffice.org+Migration+Status] Additional relevant information is published in our project blog at: [http://blogs.apache.org/OOO/] If you have questions, you can send them to our public user support list at [email protected]. You can also subscribe to that list by sending an email to [email protected] \-\- The Apache OpenOffice Podling Project Management Committee [http://incubator.apache.org/openofficeorg/] ---- Change your notification preferences: https://cwiki.apache.org/confluence/users/viewnotifications.action
