Hi,
On 19.09.2012 14:25, Ross Gardler wrote:
From the ASF perspective the proposal below is good to go. We do need to
ensure the decision making process is documented and recorded.
Thanks for the feedback.
As the ApacheCon EU 2012 is not far away, I will make up my mind already about a
detailed decision making process. I will provide my thoughts as an refinement of
the made proposal.
We also need to ensure we work with the treasurer to get the money to
individuals.
Yes.
Regarding subsidies for travel expenses things could become complicated.
I would like to see something simple like:
People who are selected to receive such subsidy pay in advance on their own. On
the ACEU 2012 they can confirm to the treasurer or a corresponding
representative that they are attending and have had corresponding travel
expenses. Afterwards the treasurer would initiate a bank transfer.
For the ticket discount I hope the ApacheCon ticket service could provide us an
additional discount code which we could share with the people that are accepted
for such a discount.
Best regards, Oliver.
From a mobile device - forgive errors and terseness
On Sep 18, 2012 4:37 PM, "Oliver-Rainer Wittmann" <[email protected]>
wrote:
Hi Ross,
On 18.09.2012 15:53, Ross Gardler wrote:
I've sent this to treasurer@ since it will, ultimately be the
treasurer who signs off on any spend. I don't expect any problems,
just making sure the specifics of the proposal don't step over any
lines drawn by our charitable status.
Thanks for getting our treasurer involved.
I had it on my todo list to get in touch with our treasurer in order to
clarify how the money is pratical is spent in case the proposal gets
accepted.
I hope that the proposal and the may be following process does not violate
our charitable status and I am looking to work together with our treasurer
to keep us on the right way.
Best regards, Oliver.
On 18 September 2012 12:57, Oliver-Rainer Wittmann
<[email protected]> wrote:
Hi,
I have learned that the following discussion/proposal should to be on
ooo-dev instead of ooo-private.
A summary for the background:
AOO has some money from the pre-Apache time (the SPI fund) which we (AOO
community) can spend for our project. There was a discussion on
ooo-private
to use some of this money for the ApacheCon EU 2012, Germany in Nov.
2012.
A small discussion took place and more or less ended in the below
proposal
which I had made:
Here is my proposal for fund allocation for ApacheCon EU 2012, Germany in
Nov. 2012; more or less a summary of the former discussion of this topic.
- 10 x 300 EUR flat subsidies for travel expenses; double the subsidy for
cases of hardship, e.g. persons who need to take a long flight.
-- criteria for granting subsidy:
(a) preference order: invited speakers, committers, non-committers
(b) person lacks of corporate funding and TAC funding
(c) person needs to spend at least 300 EUR on travel
(d) person need accommodation for at least 2 nights
- 30 x 100 EUR ticket discount for non-committers
-- criteria for granting discount:
(a) person lacks of corporate funding and TAC funding
A small group of volunteers are needed to drive the granting process:
- define application form and deadlines
- run the application process
- accept/reject the applications
I am volunteering to be part of this small group.
Who else is joining?
If nobody objects in the next 72 hours, I will put the proposal into
practice.
Best regards, Oliver.
