Thank you very much! Georgette Rogers Circulation Supervisor Liberty Lake Municipal Library 23123 E Mission Ave Liberty Lake, WA 99019 509-435-0778 1-866-729-8507 ________________________________________ From: open-ils-general-boun...@list.georgialibraries.org [open-ils-general-boun...@list.georgialibraries.org] On Behalf Of Rogan Hamby [rha...@florencelibrary.org] Sent: Tuesday, June 15, 2010 1:04 PM To: Evergreen Discussion Group Subject: Re: [OPEN-ILS-GENERAL] ***SPAM*** RE: Now Accepting Proposals to Host the 2012 Evergreen Conference
Austin, TX if I recall correctly. -----Original Message----- From: Georgette Rogers <grog...@libertylakewa.gov> To: Evergreen Discussion Group <open-ils- gene...@list.georgialibraries.org> Date: Tue, 15 Jun 2010 12:59:47 -0700 Subject: [OPEN-ILS-GENERAL] ***SPAM*** RE: Now Accepting Proposals to Host the 2012 Evergreen Conference > When and Where is EG 2011?? > > Thanks > > Georgette > > Georgette Rogers > Circulation Supervisor > Liberty Lake Municipal Library > 23123 E Mission Ave > Liberty Lake, WA 99019 > 509-435-0778 > 1-866-729-8507 > ________________________________ > From: open-ils-general-boun...@list.georgialibraries.org > [open-ils-general-boun...@list.georgialibraries.org] On Behalf Of > Cynthia Williamson [crwbookg...@gmail.com] > Sent: Tuesday, June 15, 2010 12:20 PM > To: Evergreen Discussion Group > Subject: [OPEN-ILS-GENERAL] Now Accepting Proposals to Host the 2012 > Evergreen Conference > > Hello Evergreen Community. > > The EG 2012 Conference Site Selection Committee is now accepting > proposals to host the EG 2012 Conference. > > Do you want to: > > * Show off your city? > * Showcase your library? > * Demonstrate your Evergreen love, knowledge and committment and > help spread that love, knowledge and committment? > > If your answers are yes, yes, & yes then please respond to our request > for proposals. The details and fine print follow. > > Send your responses to > eg-si...@open-ils.org<mailto:egs...@open-ils.org> by FRIDAY, JULY 30th, > 2010 11:59pm EST. The committee will annouce their decision the week of > September 1st. > > > Site Nomination Process for the Evergreen International Conference > > Established by members of the 2010 Site Nomination Committee, updated > by the 2012 committee > > 1. The Conference > > The Evergreen International Conference takes place annually, usually > during the month of April. Expected attendance is between 150 and 225 > attendees, representing Evergreen users, advocates, vendors, and others > interested in Evergreen or open source. A varied program is offered, > attempting to cover many aspects of Evergreen and appeal to developers, > system administrators, managers, and front-end staff. > > An attempt will be made to hold the conference in different regions of > the United States to enable the wide-spread Evergreen community a > chance to attend. Nominations from outside of the United States are not > prohibited but the location should appeal to a wide number of Evergreen > users and supporters. > > Past Conference Websites: EG > 2009<http://evergreen-ils.org/dokuwiki/doku.php?id=eg09:main> EG > 2010<http://www.evergreen2010.org/> > > Hosting a conference > > Hosting a conference can be fun and very rewarding, but is also a lot > of hard work. There are a number of crucial time-sensitive tasks, such > as setting the conference dates and securing a venue, sponsorship > recruitment, selecting speakers, and reviewing programs, and the final > 90 days prior to the conference will be very busy for the site > committee. A conference is also a fiscal commitment that involves > building and staying within a very tight budget that allows > registration costs to stay reasonable while providing an excellent > conference experience for attendees, vendors, and other participants. > > The call to host a conference goes out approximately 2 years in > advance, just after a conference has occurred. The criteria and > information (outlined below) are requested of all nominations and can > be submitted in Word, Open Office, or any other human-readable format. > > 2. The Proposal (NB: Please be as imaginative as you like in your > proposal, the site selection committee is willing to consider > variations on the following requirements as long as reasons for > variations are made clear in your proposal) > > Contact Information Required from all Potential Host Sites: > > * > Name, organization, phone, and email of contact people > * > Name(s) of primary contact(s) for Site Committee. These are the people > who will take the lead in organizing the conference. > * > Prior experience with hosting conferences > > Requirements to be addressed in all Proposals > > These should be outlined in as much detail as possible; including > contact information for conference centers and hotels etc. to allow the > Site Committee to investigate and confirm information provided. > Proposals should include all likely sites. > > * > A conference facility with an auditorium or similar space suitable for > 150-250 persons > * > Four or more breakout rooms for 50-80, a registration area, and space > for between 10 and 15 exhibitors > * > Include confirmed availability of all sites for the dates indicated > * > The facility must have either a catering company or be able to prepare > meals onsite > * > Wireless network in the conference facility available to attendees free > or sponsored by the conference > * > A host or hosts willing to manage local arrangements > * > A commitment to help keep attendee costs to a minimum (which may > require a combination of cost-effective sites, savvy contract > negotiations, and early, vigorous sponsorship recruitment) > * > Usual cost of a return air trip to your city from the following cities: > Atlanta GA, Grand Rapids MI, Columbia SC, Indianapolis IN, Austin TX, > Boston MA, Hartford CT, Seattle WA, Toronto ON, Winnipeg MB, Vancouver > BC, Dublin Ireland, Amsterdam, Holland, Yerevan, Armenia > > Additional Desirable Qualities for Conference Sites > > * > Reasonably easy to get to, both cost- and travel-wise > * > Some distance away from the last conference site > * > Attractive, interesting surroundings > * > Restaurants within easy access of the host facility (walking distance, > shuttles, etc.) > * > Attractive to potential site sponsors (keeping in mind issues such as > shipping costs for exhibitor materials, travel costs, etc.) > * > Prior experience hosting multi-date user conferences > * > Note any other strengths of the local site and site committee > > Responsibilities of the Hosting Site Proposals will include comments on > the proposed site's ability to do the following: > > * > Preliminary site visits to the proposed site and hotels > * > Managing the program and events planning process > * > Arranging and providing information about evening networking > opportunities (e.g., interesting and/or good restaurants and bars > and/or events) > * > Participating in the effort to sign on conference sponsors > * > Arrange for 1 conference planning committee member to attend the > conference prior to the one you are hosting to participate in a > handover meeting. > * > Arrange for 1 conference planning committee member to act as a > consultant (by phone and email) for the next conference host planning > committee. >