RFQ - C/W MARS Request for Hardware Specification Consulting for the Evergreen ILS- Issued September 28, 2010
C/W MARS, an automated library consortium of 150 libraries located in Central and Western Massachusetts, is seeking consulting assistance to develop specifications for server hardware to run the Evergreen ILS system. Background information: C/W MARS currently runs the Innovative Interfaces Millennium system, which is spread out over two large Sun V890 production servers with an InnReach server (Sun V240) used for patron requests between the Central and Western servers. There are 1,293,996 Bib records, 4,231,227 item records, and 535,890 patron records on the CMARS server; 1,357,328 bib records, 4,475,968 item records, and 498,991 patron records on the WMARS server. We intend to merge the two production servers into a single database on Evergreen. The InnReach server currently has 1,938,303 unique bibliographic records, which is the approximate number of unique bib records we anticipate in our deduped, merged database. Also included will be approximately 9M item records and 1.1M patron records. In FY10 C/W MARS libraries did approximately 11M Circulations and 1.4M holds on the III system. C/W MARS currently has approximately 125 circulating libraries and 25 Online Affiliate Libraries. We anticipate most of the affiliate libraries will upgrade to circulating status over the next few years, with the requisite increase in circulation, location and other codes and parameters. C/W MARS wants a server configuration with plenty of room for growth and room for one or more full test databases. We expect the servers to provide maximum specific response times for functions in the daily operations of our member libraries and seek advice on server hardware for an optimal configuration that will provide robust response time, a separate reports server, and a spare database server. Work Start and Completion Dates: C/W MARS anticipates this consulting will take place remotely by phone, conference calls, or other electronic communication. We would like to the work to begin as soon as possible after the bid is awarded on October 19, 2010 and to be completed by November 19, 2010. The finished product will consist of a written report with specifications on the number, size, and components of servers recommended, with sufficient detail to solicit quotes from hardware vendors. How to Respond: Please respond to [email protected] with the number of hours estimated and cost per hour for this consulting as well as a brief statement on qualifications on or before 3:00 p.m. on Monday, October 18, 2010. Questions may be emailed to [email protected] on or before 3:00 p.m. on Thursday, October 7, 2010 and responses will be posted on the Evergreen listserv as they are available, but no later than 3:00 p.m. on Friday, October 8, 2010. Sue Hopkins Systems & Networking Manager C/W MARS, Inc. 67 Millbrook Street, Suite 201 Worcester, MA 01606 Ph: (508)-755-3323 ext-18 Fax: (508)-755-3721
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