Hi All, I hope someone can help us, we're relatively new to evergreen, and have had a hard time. We have had evergreen for about two years now, but experienced a server crash that took all our data last fall. We're still cleaning up from this disaster, and running into some strange situations. We've been live again since mid-january, and are essentially inventory-scanning every item in the collection, as the old database that we had to go back to was 2 years old and was missing quite a bit of data itself. That said, we have a couple of issues that I think are related. In one case we have a book, The backyard Berry Book by Stella Otto, which has no bib record in the system when you search for it by title. However, it does show up when you scan the barcode, but attached to a different bib record, one for an entirely different book. Strangely enough, with the correct author, Otto.
In another case we have a quick-and-dirty record entered into the system with a placeholder barcode, so that patrons could see that we do indeed own that item. However, when the item actually comes to us and we scan it, it shows up as mis-scanned or not cataloged. We then enter some basic info like title and author (through the pre-cat process) and allow the patron to check the item out. This invalidates the barcode on the item, so that we have to then totally re-catalog that item and replace the barcode. None of this connects the quick-and-dirty record to the item, so we then might have a minimal record (author, title) for that item, but it needs to be found and attached to the correct bib record. When these items are returned the system tells us that they need to be routed to cataloging, which is fine. However we don't really know how to fix this without having to replace the barcode or throw out everything related to the title and start from scratch. What we have been doing so far when we find these things is to delete the quick-and-dirty record, delete the pre-cat record, and start afresh. This is a lot of work, and we're wondering if there's a better process we could be using. We also don't have any idea how to remove an item record from one bib record and attach it to a different bib record, which would solve a lot of these issues I think. If anyone is willing to help us out with this we would be forever in your debt. Thanks so much for reading this far. Joy -- Joy Wandrey Director Washington County Public Library 210 E. Main Street Springfield, KY 40069 859-336-7655 fax 859-336-0256 jwand...@washingtonkylibrary.org h...@washingtonkylibrary.org Disclaimer: Inclusion of information in an e-mail discussion list message should not be construed as an endorsement by the Washington County Public Library. Opinions or points of view expressed in an e-mail discussion list message are those of the contributor and do not necessarily reflect those of the Washington County Public Library. This message is intended only for those to whom it is addressed, if you have received this message in error please delete it immediately.