Colleagues, We are making progress. We have successfully imported a bib record, with item data attached, using the 949 tag, and using the path Cataloging --> MARC Batch Import/Export. We have also successfully imported a bib record with item and order data attached using the 970 tag, and generated a purchase order using the path Acquisitions --> Load MARC Order Records. But we still have several questions.
Our library has two campuses with one central processing Tech Services Dept. We frequently purchase two copies of a title; one for the main campus and one for the branch campus. Also our collections float. That is, if our branch campus requests a volume, once they receive it, the branch becomes the circulating library for that volume. Ditto, if the main campus requests a volume from the branch, the main branch becomes the circulating library. This arrangement saves us a bunch of money in shipping costs. Technically our titles are "owned" by the institution (ATS = SYS1) even though there are separate budgets for each branch. So when we set up the 970 data elements (Admin --> Server Administration --> Acquisitions --> Providers) we used the Context Org Unit ATS rather than (ATS-BLF = BR1 or ATS-DCL = BR2) to list our Provider records. But, we are starting to think this was a mistake since the Holdings Subfield Tab (--> Providers --> Amazon.com --> Holdings Subfield Tab) only includes a data element for "owning library" and not one for "circulating library". So, what is the correct setup and workflow to purchase 2 copies of a title, one for each branch, paying for each copy using a different fund, and using the Acquisitions --> Load MARC Order Records path? Are 949 tags ever used with this approach? Is it necessary to list multiple 970 tags to account for the data? How is other item/volume record data supplied to volume/item records since the options are limited in the Holding Subfield? Thanks again for your insights! Don Don Butterworth Faculty Associate / Librarian III B.L. Fisher Library Asbury Theological Seminary [email protected] (859) 858-2227
