In our system we float our audiobook collection and when my branch gets too 
many on the shelves I have a staff level library card that I check the items 
out to. That way they are no longer showing available and aren't targeted for 
holds. When they are assigned a new location, they only have to be checked in 
to get back in circulation at the new branch.  You could name the card anything 
that describes it's function -- mine is "Sending Home From Oakley"

Cheryl Middleton, Branch Manager/System Trainer
South Asheville/Oakley Branch Library
Buncombe County Public Libraries
749 Fairview Road
Asheville, NC 28803

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From: Open-ils-general <> on 
behalf of 
Sent: Friday, September 21, 2018 12:00 PM
Subject: Open-ils-general Digest, Vol 147, Issue 17

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Today's Topics:

1. Re: floating collections (Josh Stompro)


Message: 1
Date: Thu, 20 Sep 2018 21:11:08 +0000
From: Josh Stompro <>
To: Evergreen Discussion Group
Cc: Ruth Lord <>
Subject: Re: [OPEN-ILS-GENERAL] floating collections

Content-Type: text/plain; charset="utf-8"

Hello Ruth, we have used floating for 90% of our materials for 5+ years now and 
I don’t think we would ever go back.

We have delivery tubs that we label with “Collection Management”. If a branch 
staff member finds that they have too many items in a category, or that they 
have duplicates, they just place the items in the collection management tub. It 
gets sent to our Regional Office where someone goes through it and weeds or 
reassigns the copy to a different branch. We have lots of small branches, and a 
few larger branches. We usually have lots of extra space at our larger 
branches, and our smaller branches have less shelf space so they need to send 
things in more often.

The items do indeed just sit in the box showing that they are available at the 
original branch. Sometimes holds target them and the branch staff just mark 
them missing. When they get processed and sent to a new branch they get found 

I do wish that Evergreen had a “Send To” feature for items. For just moving 
items around, but allowing the system to keep track of the movement. Maybe 
something like a new hold type of “Send to” where the hold gets canceled when 
the item arrives.<>

I can give you the contact info for the staff member that directly handles the 
process if you would like to ask them more questions.

Doug Kyle at Grand Rapids Public Library Michigan created a feature called 
smart float, that automates the process of seeing if there are too many items 
or duplicate items when floating. I think they have been using it since early 
2014. There is an open wishlist bug about it at<>.

Josh Stompro - LARL IT Director

From: Open-ils-general 
[] On Behalf Of Diane 
Sent: Wednesday, September 19, 2018 3:16 PM
To: Evergreen Discussion Group <>
Cc: Ruth Lord <>
Subject: [OPEN-ILS-GENERAL] floating collections

Good afternoon -

Our library district is going to begin floating its collection. Can someone who 
already floats tell me the procedure you follow for moving materials from one 
branch to another when one branch gets too full? We could just put 100 items in 
a box and send it to the other branch but there will be a couple of days when 
the catalog shows the items as available in the original branch when they 

Also, how do your branches communicate about items needed and items that need 
to be gotten rid of?

Thank you.
Diane Disbro
Branch Manager/Circulation Coordinator
Union Branch
Scenic Regional Library
308 Hawthorne Drive
Union, MO 63084
(636) 583-3224<>
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