Dear all,
for some years now, people have expressed interest in a live openEHR
event. There is no doubt it is overdue! One nice place for such an event
happens to be available for 2012: *Lake Bled, Slovenia*, sometime in the
period *mid September - mid October* - if we act fast. *Nothing has been
booked*: the purpose of this post is for you to decide if you like the
idea, and vote on the doodle poll below, so we can determine interest
and dates. PLEASE RESPOND AS SOON AS YOU RECEIVE THIS, TIME IS SHORT FOR
BOOKING.
Possibilities for a conference are as below (it's a compendium of ideas
from people with a slight allergy to wall-to-wall presentations inside a
hotel!) I have run these ideas past the interim openEHR board, and a few
other experienced openEHR-ites, and the initial response was positive.
There is a poll below to register your interest.
* LOCATION: Lake Bled, Slovenia, one of the jewels of central Europe,
easy to get to, not too expensive; touristic info
<http://www.bled.si/en/>
* CONFERENCE ACTIVITIES:
o max 3 days of 'conference' activity, with keynotes & organised
presentations, many self-organised workshops and hang-outs
o keynotes: 2 or 3 international speakers
o hang-outs could be in the hotels, but also cafes, by the lake
shore, or in picnic fields
o topics would include all levels of openEHR-related work, including
+ clinical modelling,
+ governance,
+ programming & solutions in every language,
+ decision support,
+ model merging for 13606 revision,
+ possible Clinical Information Modelling Initiative (CIMI)
meetings/presentations
+ using archetypes to make coffee
+ etc
o academic side: it seems like a good opportunity to get some nice
papers together. They would be published in a special issue of
one of the existing journals, possibly ejHI
<http://www.ejhi.net/ojs/index.php/ejhi>.
o there would be significant opportunity for the community to
self-organise events & activities leading up to the conference.
* SOCIAL:
o participants encouraged to bring partners, kids and to enjoy the
beautiful surroundings
o one conference dinner
o interspersed with the conference activities, there would be some
organised outdoor activities, and free time for self-organised
things like canoing, sight-seeing, tourist visits to Ljubljana,
the caves, etc
o we would organise some good cultural stuff, including live music
and maybe a dance night etc
o the first day of the conference would be 80% organised social
activities and meeting people, no presentations at all (Joaquim
Dudeck did this years ago at a CDA conference in Berlin, and it
worked fantastically well - all the attendees more or less knew
each other by the time any actual conferencing got underway).
* COSTS:
o we have done some pricing, and we think the attendance price
would be around EUR500 / head
o air-travel to Ljubljana (capital of Slovenia) and then to lake
Bled is generally in the EUR100 per head range if booked ahead
from European destinations.
o hotel costs are in a wide range, from EUR70 / night single,
80-90 twin, to EUR150+/night for lake view doubles and suites.
* The organisers would provide guidance for people who want to make a
proper holiday out of it and stay one or both weekends (in fact, we
might make one weekend part of the conf)
* There is a large contingent of local openEHR interest in Slovenia,
and many friendly people there who will make visitors welcome and
help with organisation (of course there will be a professional
company running the event, an organising committee, and so on).
Those of you who get involved in conferences will know that there is not
much time left for 2012 - about 8 months lead time is needed. We would
look for sponsorship to help cover costs.
WHAT WE NEED TO DO NOW (AND QUICKLY):
* If the above sounds interesting, *a window is open* for this Lake
Bled, mid-Sep -> mid-Oct. I have created an online poll to gauge
interest:
o INSTRUCTIONS:
+ go to the doodle poll <http://www.doodle.com/mry4ky77nnzpacu9>
+ please check contiguous days that could work for you as a
conference week - CHECK ALL DAYS OPEN FOR YOU. It's a bit
annoying, seems you have to individually check each date,
but we would need this data to determine the best date
+ If you want to be *anonymous*, no problem - please put
something like "Sweden #14", "Brazil #38", etc
o OR... if you like the idea but don't like the location or
timing, please say something on the clinical or technical list
in response to this post.
THE INTENDED OUTCOME OF THE POLL IS TO DETERMINE:
* *how many people *(roughly) are interested, and would come sometime
in the period available
* *which week *should be booked for the conference, since this has to
be locked in very soon
One variable that could also be changed is duration. Some people might
want more of a short working meeting - as far as I can see, there is no
way to include this idea on the doodle poll; please indicate on the lists.
If you like the conference idea, but can't participate in the above
proposal, or would like some other proposal, please post you ideas
instead on the lists.
thanks for your input.
- thomas beale
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