What about making the motion to conduct the conversation in private
list and only when accepted can proceed.
So the thread in private list always start from a motion. It should
include the sunset for the thread as well.
=...@tokyo via iPhone
On 2009/08/12, at 8:39, David Recordon <da...@sixapart.com> wrote:
While this was a hot topic of discussion around the Board election
almost a year ago, we as an organization seem to have slipped back
into a pattern of using the board-private mailing list in many
situations where it is unnecessary to do so. I would like to see us
discuss our existing board-private usage policy (http://wiki.openid.net/board-private
) in an upcoming Board meeting, evolve it if necessary, and
ultimately have the current Board ratify an appropriate policy. Not
only is this important to myself, but members have also expressed
concerns multiple times over a lack of transparency within the
Foundation.
The current policy states:
The board-private mailing list is a hidden mailing list for
conducting certain types of sensitive conversations pertaining to
the responsibilities of the OpenID Foundation and its board. The
list should be used sparingly and only under certain circumstances.
New issues should be submitted to the public board mailing list,
and ongoing updates about its pending resolution should be made
public. The work to resolve an issue may be best be kept to the
board-private list.
Dick Hardt provides the following examples of private conversations:
• Executive Director candidates and their status while recruiti
ng and negotiating with them. Often people are employed somewhere
else, so public disclosure is inappropriate.
• Recruitment of new corporate board members. Companies will us
ually want to (or for compliance, may have to) control disclosure
of joining the OpenID Foundation. It may be part of a larger strat
egy that they want to control the disclosure of.
These conversations are examples that should be kept to public
mailing lists:
• OIDF is looking for a new ED, a new ED has been hired
• OIDF is recruiting additional corp board members, a new corp.
board member has joined (but not to be disclosed until they are o
k with it)
Martin Atkins has said that "there is a standing policy that
everything sent to the private list must begin with a justification
for it being private. Other board members can and often do reject
these justifications and the discussions move to the public list."
Thanks,
--David
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