On Oct 4 2018, at 1:40 pm, Doug Hellmann <d...@doughellmann.com> wrote: > > During the TC office hours today [1] we discussed the question of > resuming having formal meetings of the TC to ensure we are in compliance > with the section of the bylaws that says "The Technical Committee shall > meet at least quarterly." [2] As not all TC members were present today, > we decide to move the discussion to the mailing list to ensure all > members have input into the decision. > > A bit of background > ------------------- > > The TC used to hold formal weekly meetings with agendas, roll call, > etc. We stopped doing that in an attempt to encourage more asynchronous > communication and to include folks in all time zones. Those meetings > were replaced with less formal "office hours" where TC members were > encouraged to be present on IRC in case the community had questions or > issues to raise in a synchronous forum. > > The bylaws section that describes the membership and some of the > expectations for the Technical Committee specifically requires us to > meet at least once quarter year. We have had meetings at the PTGs and > summits, which while not recorded via a roll call were open and > documented afterwards with summaries to this mailing list. > > With the change in event schedule, we will no longer have obvious > opportunities to hold 4 in-person meetings each year. During the > discussion today, we established the general consensus that our current > informal office hours do not constitute a "meeting" in the sense that > any of us understand this requirement. As a result, we need to consider > changes to our current meeting policy to ensure we are in compliance > with the foundation bylaws. > > Today's discussion > ------------------ > > A few folks expressed concern that we work to ensure these meetings > *not* be seen as a replacement for asynchronous communication, and that > we continue to encourage ad hoc discussions to continue to happen on the > mailing list or during office hours. I think we agreed we could do that > by managing the agenda carefully (i.e., the chair or vice chair would > need to add topics to the agenda, rather than allowing anyone to add > anything as we have done in the past). We also talked about only > allowing recurring topics on the agenda, but I would prefer that we not > write too many hard rules at the outset. > > We discussed how frequently we should meet, and everyone seemed to agree > that weekly was too often and quarterly was not often enough. I proposed > monthly, and there was some general support for that. We also talked > about whether to find a new meeting time or to use one of the office > hour times. > > As things stand now, the proposal is to try to find a time a few hours > earlier than office hours on the first Thursday of each month for the > meetings. The earlier time is so that APAC participants (Ghanshyam, in > particular) do not need to stay up until midnight or later to > participate. > > Next steps > ---------- > > TC members, please reply to this thread and indicate if you would find > meeting at 1300 UTC on the first Thursday of every month acceptable, and > of course include any other comments you might have (including alternate > times). >
I think every 1 month is a bit too much. Especially if we're going to rotate to be able to accommodate those in APAC time zones, they might not be able to make a proper meeting in 2 months. I don't think a very brief weekly one that's planned which we can skip is a huge burden on all of us, finding an hour of time isn't too unreasonable (and we mostly are already doing it during office hours anyways). > Thanks, > Doug > > > [1] > http://eavesdrop.openstack.org/irclogs/%23openstack-tc/%23openstack-tc.2018-10-04.log.html#t2018-10-04T15:02:31 > [2] https://www.openstack.org/legal/technical-committee-member-policy/ (item > #4) > > __________________________________________________________________________ > OpenStack Development Mailing List (not for usage questions) > Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev >
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