Dear OpenStack community, 

FOSDEM 2019 will feature a Virtualization & IaaS DevRoom again.  Here is
the call for proposals.  Please check it out if you would like to submit
a talk.


We are excited to announce that the call for proposals is now open for
the Virtualization & IaaS devroom at the upcoming FOSDEM 2019, to be
hosted on February 2nd 2019.

This year will mark FOSDEM’s 19th anniversary as one of the
longest-running free and open source software developer events,
attracting thousands of developers and users from all over the world.
FOSDEM will be held once again in Brussels, Belgium, on February 2nd &
3rd, 2019.

This devroom is a collaborative effort, and is organized by dedicated
folks from projects such as OpenStack, Xen Project, oVirt, QEMU, KVM,
and Foreman. We would like to invite all those who are involved in these
fields to submit your proposals by December 1st, 2018.

Important Dates

Submission deadline: 1 December 2019
Acceptance notifications: 14 December 2019
Final schedule announcement: 21 December 2019
Devroom: 2nd February 2019

About the Devroom

The Virtualization & IaaS devroom will feature session topics such as
open source hypervisors and virtual machine managers such as Xen
Project, KVM, bhyve, and VirtualBox, and Infrastructure-as-a-Service
projects such as KubeVirt, Apache CloudStack, OpenStack, oVirt, QEMU and

This devroom will host presentations that focus on topics of shared
interest, such as KVM; libvirt; shared storage; virtualized networking;
cloud security; clustering and high availability; interfacing with
multiple hypervisors; hyperconverged deployments; and scaling across
hundreds or thousands of servers.

Presentations in this devroom will be aimed at developers working on
these platforms who are looking to collaborate and improve shared
infrastructure or solve common problems. We seek topics that encourage
dialog between projects and continued work post-FOSDEM.

Submit Your Proposal

All submissions must be made via the Pentabarf event planning site[1].
If you have not used Pentabarf before, you will need to create an
account. If you submitted proposals for FOSDEM in previous years, you
can use your existing account.

After creating the account, select Create Event to start the submission
process. Make sure to select Virtualization and IaaS devroom from the
Track list. Please fill out all the required fields, and provide a
meaningful abstract and description of your proposed session.

Submission Guidelines

We expect more proposals than we can possibly accept, so it is vitally
important that you submit your proposal on or before the deadline. Late
submissions are unlikely to be considered.

All presentation slots are 30 minutes, with 20 minutes planned for
presentations, and 10 minutes for Q&A.

All presentations will be recorded and made available under Creative
Commons licenses. In the Submission notes field, please indicate that
you agree that your presentation will be licensed under the CC-By-SA-4.0
or CC-By-4.0 license and that you agree to have your presentation

For example:

"If my presentation is accepted for FOSDEM, I hereby agree to license
all recordings, slides, and other associated materials under the
Creative Commons Attribution Share-Alike 4.0 International License.
Sincerely, <NAME>."

In the Submission notes field, please also confirm that if your talk is
accepted, you will be able to attend FOSDEM and deliver your
presentation.  We will not consider proposals from prospective speakers
who are unsure whether they will be able to secure funds for travel and
lodging to attend FOSDEM. (Sadly, we are not able to offer travel
funding for prospective speakers.)
Speaker Mentoring Program

As a part of the rising efforts to grow our communities and encourage a
diverse and inclusive conference ecosystem, we're happy to announce that
we'll be offering mentoring for new speakers. Our mentors can help you
with tasks such as reviewing your abstract, reviewing your presentation
outline or slides, or practicing your talk with you.

You may apply to the mentoring program as a newcomer speaker if you:

Never presented before or
Presented only lightning talks or
Presented full-length talks at small meetups (<50 ppl)

Submission Guidelines

Mentored presentations will have 25-minute slots, where 20 minutes will
include the presentation and 5 minutes will be reserved for questions.
The number of newcomer session slots is limited, so we will probably not
be able to accept all applications.

You must submit your talk and abstract to apply for the mentoring
program, our mentors are volunteering their time and will happily
provide feedback but won't write your presentation for you!

If you are experiencing problems with Pentabarf, the proposal submission
interface, or have other questions, you can email our devroom mailing
list[2] and we will try to help you.

How to Apply

In addition to agreeing to video recording and confirming that you can
attend FOSDEM in case your session is accepted, please write "speaker
mentoring program application" in the "Submission notes" field, and list
any prior speaking experience or other relevant information for your

Call for Mentors

Interested in mentoring newcomer speakers? We'd love to have your help!
Please email iaas-virt-devroom at with a short speaker
biography and any specific fields of expertise (for example, KVM,
OpenStack, storage, etc.) so that we can match you with a newcomer
speaker from a similar field. Estimated time investment can be as low as
a 5-10 hours in total, usually distributed weekly or bi-weekly.

Never mentored a newcomer speaker but interested to try? As the
mentoring program coordinator, email Brian Proffitt[3] and he will be
happy to answer your questions!

Code of Conduct

Following the release of the updated code of conduct for FOSDEM, we'd
like to remind all speakers and attendees that all of the presentations
and discussions in our devroom are held under the guidelines set in the
CoC and we expect attendees, speakers, and volunteers to follow the CoC
at all times.

If you submit a proposal and it is accepted, you will be required to
confirm that you accept the FOSDEM CoC. If you have any questions about
the CoC or wish to have one of the devroom organizers review your
presentation slides or any other content for CoC compliance, please
email us and we will do our best to assist you.

Call for Volunteers

We are also looking for volunteers to help run the devroom. We need
assistance watching time for the speakers, and helping with video for
the devroom. Please contact Brian Proffitt, for more information.


If you have any questions about this devroom, please send your questions
to our devroom mailing list. You can also subscribe to the list to
receive updates about important dates, session announcements, and to
connect with other attendees.

See you all at FOSDEM!


[2] iaas-virt-devroom at

[3] bkp at <>

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