I recently left the Board, so I will speak in the past tense:
1) In the last 14 years, we (the dance organizers) never cancelled a dance due 
to weather - people seem to come anyway, in Vermont.  However, sometimes the 
owner of the venue closed (cancelled) due to the weather.
2) As soon as cancellation was known/decided: We tried to contact all 
performers (including a paid sound technician) before they left home, and 
explained that we prefer to reimburse only the performers who have already 
expended money/time.3) Discussed the situation with each performer.  Often 
performers are willing to forgo any payment, once they understand our 
hand-to-mouth circumstances.
3) In the last 14 years, we always tried to maintain a bank balance large 
enough to cover a "total loss" of one dance (pay all performers, but have no 
income).  But we never had more than one performer, per cancelled dance, 
accept/ask for payment ($100 - the guaranteed per-person minimum at the 
time).Brian Appleberryre: Queen City Contras, Burlington, Vermont     (Dances 
are once per month, year-round.)



      From: John W Gintell via Organizers <organizers@lists.sharedweight.net>
 To: A list for dance organizers <organiz...@sharedweight.net> 
 Sent: Saturday, December 9, 2017 12:43 PM
 Subject: [Organizers] Cancellations payment to musicians and callers policy
   
What do dance organizers do about paying callers and musicians in the event 
that a dance gets cancelled because of bad weather?


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