As someone who has had early childhood system clients for decades, I
want to reinforce Birgitt's observations, especially about how important
prework is to getting the whole system in the room.
One additional layer I will add is government and politics. Early
childhood education (ECE), especially subsidized and other publicly
funded ECE is highly regulated. There is usually federal, state, and
local regulation and, very frequently, the regulations are not in
alignment. Public funding is rooted in compliance - the "givens" Birgitt
refers to. Also, regulations typically lag research on best practices,
creating another source of tension.
From my perspective, early childhood education is one of the most
critical public policy matters in the US. I'm glad you are taking it on.
Best wishes.
Shalom,
Chris Kloth
Principal/Lead Consultant
ChangeWorks of the Heartland
254 South Merkle Road
Columbus, OH 43209-1801
Ph: 614-239-1336
Cell: 614-907-2409
Fax: 614-237-2347
Email:chris.kl...@got2change.com
Web:www.got2change.com
Pronouns: he, him, his
White Silence is Violence
Think Globally, Act Locally
On 4/21/2022 3:40 PM, Birgitt Williams via OSList wrote:
Hi Lucas,
First, I was excited to see that the topic was child welfare, a very
important topic with a decision time of yesterday....in other words,
long overdue as our child welfare systems have many problems leaving
vulnerable children at risk.
Then, when I saw it was only six hours, I went into my 'oh crap' mode
as this is one of my personal pet peeves. My career began in child
welfare and it is one of the reasons why at age 21 I decided to become
an organizational consultant that could influence systems. So yes,
whole system in the 'room' is great. However, the amount of time for
such a complex topic and so very much that needs to be addressed and
changed is so completely inadequate.
I believe that there is one more important consideration beyond the
technology and beyond the facilitation. This is about prep...figuring
out who should be invited, getting the invitation right, and getting
the givens right at the very least. Who defines the 'whole system' and
is it sufficiently inclusive...will parents, children, foster
children, former foster children, and people who are now adults who
needed the child welfare system when they were younger. The givens
will be challenging to work out. Is the OST meeting to be set up for
action or only for conversation/input? If set up for action, is there
a budget to support follow through and what are the givens associated
with budget? If there is to be action, is there a structure envisioned
to support action, or is it an event that if there is an idea that
appeals to someone, they just go and do it? So many more questions
that need to be thought through for the greatest harvest from this event.
in genuine contact,
Birgitt
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On Thu, Apr 21, 2022 at 2:15 PM Lucas Cioffi via OSList
<oslist@lists.openspacetech.org> wrote:
Hi All,
Someone asked me for advice about hosting an online open space
with 1500 people who work on child welfare. They want to get the
"whole system in the room", including government, professionals,
families, etc.
I can see that there are at least two separate parts to this
challenge: tech/software and facilitation.
*1. Tech/Software:* What technology decisions would you make to
accommodate 1500, since the capacity of Zoom meetings is 1000? I
wrote up my thoughts on this part at the bottom of this email.
*2. Facilitation:* This is the main question that I have for
colleagues on OSLIST. What special design considerations would
you have during an open space (online or not) with more than 1500
people? Here are some questions that come to mind:
* How many sessions do you think people will propose if this is
a 1-day, 6 hour event with 3-4 rounds of discussion sessions?
I searched OSLIST and found this from Harrison in 2016: "Rule
of thumb... for all these years.... 5 break our rooms/spaces
per 100 participants. For smaller groups (+- 50) a largeroom
with nooks usually works better. I’ve had groups of 25 with
4-5 groups working at the same time." So that would mean 50
spaces, therefore up to 150 sessions, but I would expect that
the rule of thumb acts more as a maximum as groups get larger,
because there's probably a lot of duplicate topics as groups
get larger.
* If there are 150 sessions proposed, do you give everyone a
chance to speak their session to the large group or just view
the list of sessions? If everyone had just 15 seconds then
that would be 38 minutes of just listening to session topics.
Ahh!!
* How do you make it easy for participants to merge their
sessions together? I guess they could ask to move to a Zoom
breakout room and we could pair them off for a moment, or they
could connect with each other in chat -- that seems practical.
My thoughts on tech options are below.
Any other thoughts that you have? Thank you!
*Lucas Cioffi*
QiqoChat | Lead Software Engineer
lu...@qiqochat.com
+1.917.528.1831
Live Online Events | Engaging Communities | Real Collaboration
Drop in for open office hours! <https://learn.qiqochat.com/events>
Options for handling more than 1000 people in Zoom + Qiqo
Qiqo has a max capacity of 2500, and Zoom has a max capacity of
1000 */interactive/* participants in a single meeting. There are
several solid options for increasing the event size above 1000 people.
*Option 1:* We can connect two 1000-person Zoom meetings together,
where the second room is an overflow room. The people in the
overflow room can hear what is going on in the first room and can
speak & use the chat with each other but they cannot speak & use
the chat in the first room. (The technical way this happens is
that a second facilitator joins the overflow room from their Zoom
app, then they join the first Zoom meeting through their Web
browser Chrome/Firefox/Safari/etc and then they screenshare that
into the overflow Zoom meeting). The facilitator in the first
room can be the voice for people in the overflow room and can
speak into the first room what is happening in the chat of the
overflow room (if they have the overflow meeting open in their
browser. You can have up to 1000 other people with this option.
We will add to our staff a skilled moderator for the overflow room
so that people there feel engaged and not that they are passively
watching and left out. You can also add the livestream in option 2
(below) to this option so people can choose from the main Zoom,
overflow Zoom, and the livestream.
*Option 2:* We can livestream from the 1000-person Zoom meeting
into QiqoChat so that anyone who joins after the meeting reaches
capacity will be able to see the livestream from the same page
where they are. We have several options where everyone can be in
the same chat (outside of Zoom) or we can use the regular chat
inside of Zoom for the main room and have an overflow chat for
everyone watching the livestream. You can have up to 1500 other
people with this option.
*Option 3:* Today we requested that Zoom increases the max
capacity of their meetings to 2000 people. They have never done
that for any customer as far as we know, however we have several
months and they may be able to make this happen.
*Option 4:* We could use a Zoom webinar (and make each speaker a
panelist for a minute) instead of a Zoom meeting but then people
wouldn't see everyone in the room.
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