Dear Eleder,
many ways work.
In my practice the second step, mostly quite a bit in advance of the
Planning Meeting, is to meet with the sponsor (this maybe the person of
the sponsor himself and I suggest everyone else on the sponsors side
that participates in the decision whether to actually use OST).
At this gathering I
---assist this mostly small group of deciders to find out whether the
prerequisites for an os event are in place
---have them share with each other what the "real business issue" is
(most of the time they are surprised how much they vary, seeing the need
to find common ground on the "core business issue")
---tell them, if they ask, a little about what is involved (Planning
Meeting, setting up the venue, event itself, Next Meeting)
and then, after no more than 90 minutes, leave with the suggestion that
we all sleep over this twice and that they contact me if they want to
work with me.
If they do and I also want to work with them, a Planning Meeting is
organized (they invite, I send them the design and a list of things that
are needed... time, by the way, is 3,5 hours, typically 9am to 12:30
followed by lunch or 3pm to 6:30 pm, sometimes, especially if volunteers
are involved, it can also be an evening session, 5:30 pm to 9pm... I
also point out that they should invite a group of people that in a way
would be typical of the folks they want at the event itself with a focus
on "getting the whole system in the room")
All the other stuff you mentioned in your mail I leave to the Planning
Group and the sponsor... all things they can do and usually are eager to
do (I do provide a design for the os-event and a list of stuff needed
for the event)... if it turns out that they are not eager or ready to do
the stuff necessary(they notice first) themselves, red bulbs start
blinking. They would no blink if I were to take on too many things they
could do themselves...
Greetings from Berlin
mmp
On 31.05.2013 11:50, Eleder_BuM wrote:
Hi Michael!
I´ll say that till now, I used to hold much less detailed preparation
meetings.
I would just come, say hello, and, more or less,...
1. explain briefly OST for the ones that don´t know it: best conditions,
how the event will go on, what the resulsts are,...
2. open a wide conversation to get to the core of their invitation. Then
I would write a draft and fix it with the core group during the days after.
3. Spend dome time thinking on the invitation process: who&hows,...
4. speak about all the logistics, place, food, materials, helped by a
mind-map in which I have organized all this info
And it has worked ok so far.
Knowing that your more detailed and paused focus worked hundred of times
makes me open to try (some part of) it next time.
I specially like your starting looking to the Day After....What is
happening the day after the event? Which perspectives do I see now? What
has changed? This, I´ll try next time, yes!
It´s weird for me, anyway, to spend a 10:00-16:00 time slot in the
preparation,... and it really makes sense, the sponsors and the
facilitator start opening space in a calm and passionate way from the
preparation meeting!
Thanks so much for your wise advice and rich information pieces,
best,
Eleder
2013/5/30 Michael M Pannwitz <[email protected]
<mailto:[email protected]>>
Dear Eleder,
the core idea of the planning meeting is that its not me as
facilitator to do stuff that the sponsor of the event (and his
planning group) can do themselves.
So the first step is to find out who the sponsor is. This might
sound silly, but in real life it is often surprising that it is not
clear at all.
If you find, that you yourself are the sponsor you can stop worrying
and find a facilitator for your event.
If you know you are not the sponsor and know who the sponsor is,
tell him/her that, after it is clear it is going to be an event
using OST (which means the prerequisites are in place, this must not
be clear to you but the sponsor needs to find out), that a planning
group needs to gather.
This group should in some way mirror the
organisation/community/group that is expected to gather in the open
space event. Usually, the planning group consists of 5 to 20 people.
They need to be invited by the sponsor to the planning meeting.
Ok, here is the design of the planning meeting which takes 3,5 hours
either before lunch or later in the morning with lunch as a break or
in the afternoon or early evening... preferrably in the space in
which the os also is planned
10:00 Break, Arriving, Coffee …..
10:30 Welcome by the sponsor who introduces the facilitator for
the following steps
Introducing ourselves All
Introducing the agenda Facilitator
10:45 The Day After
What is happening on "Monday, June 17, 2013, the day after
the event? Which perspectives do I see now? What has changed?
The group itself creates a Mindmap with their thoughts/inputs
11:15 My Theme for the Open Space event
Individually 3 minutes,
All announce their themes 2 minutes,
Work in subgroups 15 minutes
Reporting to the whole group 5 minutes
Weighing the Themes 10 minutes
Break beginning at noon
Time for a look at the large meeting room and lunch
2:00 Our Theme / provisional
Characteristics of an action-orienting theme….
A small group (3 to 5) of volunteers sit in front of the
entire group and designs the theme for the meeting, provide an
extra chair for inputs from the large group, fish-bowl style.
2:45 Who all needs to be at the conference?
So that the expectations expressed for the day after under
the chosen theme will actually be met
Brainstorm, identify participants essential for the process
Check the Theme, still ok?
3:15 Nuts and Bolts
Collect things to do
Who will take care of what?
3:45 How was it today
4:00 End
This design has been used hundreds of times and works with any
group, even teachers, lawyers, scientists and mixtures of them and
especially well with children and in neighborhood groups in all
cultures around the globe.
I will seperately send you a pdf documentation with pictures of a
planning meeting.
Greetings from Berlin
mmp
On 30.05.2013 16:56, Eleder_BuM wrote:
Michael, you say,...
/"if they in fact meet and follow the simple design I have
described on
this list."/
/
/could you tell us more about this design?
Thanks so much for your attention,
Eleder
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Michael M Pannwitz
Draisweg 1, 12209 Berlin, Germany
++49 - 30-772 8000
Check out the Open Space World Map presently showing 410 resident Open
Space Workers in 72 countries working in a total of 143 countries
worldwide: www.openspaceworldmap.org
--
Michael M Pannwitz
Draisweg 1, 12209 Berlin, Germany
++49 - 30-772 8000
Check out the Open Space World Map presently showing 410 resident Open
Space Workers in 72 countries working in a total of 143 countries
worldwide: www.openspaceworldmap.org
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