Yes Paul - our mutual learning on this list is similar:
Open Space is not Open Space without all the elements - whether online
or in person:
Opening Circle
Co-created agenda (without the facilitator helping or clustering,
synthesizing or rushing)
Multiple discussions around the big room (whatever that is for online)
- ideally, without the breakout areas isolated or hidden from one
another - so people notice 'across the room' what is going on
Ideally, several session times
Closing Circle for comments and reflection
And ideally, documentation design that helps all participants share
knowledge across the groups, rather than just get their own knowledge
from whatever group they happened to attend.
The interesting thing, I have found, is that - because so many people
do not have the model - in face-to-face or online meetings - of the
power of *sharing* notes, often people take notes only for themselves,
and then take those notes 'home.'
So I find that the power of shared participant-driven documentation is
also an opportunity for new learning for groups - no matter what is
the process we find is best-fit for a meeting, retreat or conference.
What do others think?
Thank you for sharing your reflections and your experiences, Paul,
Lisa
Lisa Heft
Consultant, Facilitator, Educator
President Emerita, Open Space Institute US
Fellow, Columbia University Center for International Conflict Resolution
Opening Space
On Jun 22, 2013, at 5:43 AM, Paul Nunesdea wrote:
Stéphane, withy pleasure!
Google hangouts is brilliant but we need to pay attention to a few
context variables for optimal design in a hybrid meeting (majority
face to face) and a few remote participants, like this one I had the
honor to serve.
I was lucky because the meeting had an expected start in a small
groups OS (thank you List) everybody wanted to stay in the same
topic 'so the group sticked together' ... But after a couple rounds
a parallel track emerged and in the closing circle the great
learning emerged about meeting effectiveness and Law of two feet
become clearer.
The parallel group e-mailed me there report so I added manually to
the Hangouts report.
If it was not like this I had to have each group member with a
Hangout session log in instead of sharing one session with the 9
people in the same room.
Hangouts is designed for remote meetings where each participant has
an individual login to the same shared space.
The surprise element in Hangouts is that Agile folks seem to be
using it a lot so there is a free tool there that can be adopted
for OS Marketplace, provided each user as an individual login access
or (in my case) if you use an interactive display where the group
can touch and move themes directly from the shared screen with the
same login.
My learning was:
- I underestimated the importance of the Opening Circle as an
instrumental step to instill OS principles and the group behavioral
norms they convey which are counter-cultural to participants in
small groups and this is much more important than in large ones
(specially as meeting format expectations are different)
- Opening Circle in hybrid meetings is even more critical when
participants have never experienced a OS meeting the burden of
explaining technology needs to be added. I would think about having
a pre-OS with all remote participants have a sandbox session to play
with the tools so when opening the circle everybody is already in
the same page.
Hope this answers your question,
Best
Paul
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