Thanks, Peggy, for the alternative suggestion. Given that notes are
important to this group and have always been described as a part of the
meeting outcomes, I will think through how your idea for ensuring that
they get collected beyond the actual meeting date might play out. I
think the client might appreciate having an option like this. I also
appreciate your comment about the follow-up effort that is involved.
Will make sure they realize that.
Kathleen
On Apr 10, 2006, at 10:15 AM, Peggy Holman wrote:
Kathleen,
A question and a suggestion.
The question: are notes really necessary? I find that with 4 hours it
is far better to invite people to focus on the conversation and not
worry about notes.
The suggestion: if notes REALLY are important, a strategy I use for
one day meetings or less is to ask that the notes be e-mailed to me or
whomever is compiling the report. I pass a clipboard during the
closing circle and ask that anyone responsible for providing notes
write down the topic name, their name and email address. I make sure
they have something with the email address they're sending the notes
to and that they know that they have 24 hours (sometimes 48 hours,
never more) to send the notes in.
The down side is that there is usually follow up to remind a number of
people to send in their notes. The upside is that the notes are far
more complete.
back after months away from the list,
Peggy
________________________________
Peggy Holman
The Open Circle Company
15347 SE 49th Place
Bellevue, WA 98006
(425) 746-6274
www.opencirclecompany.com
"An angel told me that the only way to step into the fire and not get
burnt, is to become
the fire".
-- Drew Dellinger
----- Original Message ----- From: "Kathleen Osta"
<[email protected]>
To: <[email protected]>
Sent: Thursday, April 06, 2006 8:23 PM
Subject: Re: [OSLIST] Room Set-Up Questions
Thanks very much, Elwin, for sharing your perspective. The sessions
will only be 30 minutes long so we can cover a good range of topics
from the number of people that you estimated would probably be
posting them. I think that will help.
This meeting is not until June so I have some time to play around
with space and some different scenarios.
More noodling to come,
Kathleen
On Apr 6, 2006, at 10:52 PM, Elwin and Joan wrote:
Kathleen,
Definitely find another room/place for the Report writing. The same
for
workgroup meeting spaces check every nook and cranny.
Also, consider that with a group this large there will something
close
to 40 - 50 people wishing to post Agenda Issues. That's 40-50
meetings
inside of 4 hours. That suggests to me that unless you expand the
number of workgroup areas you would have to have three, one hour,
sessions using 18 workgroup spaces. I am afraid that is asking a lot.
It's doable, but I would not want to do it.
Elwin Guild
Future Development International
Baltimore
--- Jeff Aitken <[email protected]> wrote:
Kathleen,
I always forget to say one or two things during the opening, and it
works out fine. If I were in your shoes, with 300 people in a short
time in a tight space, I would be sure to talk about "when it's over
it's over" and the corollary "when it's not over it's not over". I
like to remind folks that if the first session that's scheduled for
a
particular space is not over when the second one is trying to
gather,
the folks in the first session ought to find another space to
continue their conversation.
Best to you in what should be a lot of fun and learning.
Jeff Aitken
Petaluma river valley
San Francisco bay area
-----Original Message-----
From: Kathleen Osta <[email protected]>
Sent: Apr 6, 2006 5:35 PM
To: [email protected]
Subject: Re: Room Set-Up Questions
Thanks, Harrison, for affirming that 4 concentric circles is okay -
and
for the suggestion to identify additional space options. We may
have
some possibilities there. I will explore them.
I do have quite a few lap tops, it's true. Because this session is
in
the middle of a more traditional conference, I wanted to be sure to
get
their notes recorded since the OS ballroom has to be re-set for a
keynote and we can't stay in that room past noon. Guess I could
have
some of the lap tops set up in an adjacent courtyard area where
they'll
be picking up their box lunches (and probably continuing their
conversations). Whaddya think?
ko
On Apr 6, 2006, at 5:50 PM, Harrison Owen wrote:
You have your work cut out for you! Four circles are fine -- just
as
long as
you leave enough room in the center so that folks can move about
when
they
come up to post issues. My rule of thumb is MORE SPACE! You might
save
a
little bit with fewer laptops -- for a group that size (300) my
number
would
be 15, maybe even 10. However, you are cramming a great deal in a
small
time/space slot. So you may need the additional ones to deal with
the
traffic. If it were me, I would be looking around for some
additional
space
-- anywhere. In the coffee shop, out of doors, down at the corner
bar.
The
problem with using just the "big room" is that you will have a lot
of
chair
shifting, noise, confusion and general hubbub. It will probably be
OK
-- but
I would still be on the lookout for some more space. Even a little
bit.
Harrison
Harrison Owen
7808 River Falls Drive
Potomac, Maryland 20854
Phone 301-365-2093
Skype hhowen
Open Space Training www.openspaceworld.com
Open Space Institute www.openspaceworld.org
Personal website www.ho-image.com
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-----Original Message-----
From: OSLIST [mailto:[email protected]] On Behalf Of
Kathleen
Osta
Sent: Thursday, April 06, 2006 3:31 PM
To: [email protected]
Subject: Room Set-Up Questions
Hi there,
I'm doing a 4-hour Open Space session for 300+ people in a hotel
ballroom that is 80 feet x 150 feet. Using a to-scale room
diagram, it
looks like I may have to have 4 concentric circles because I plan
to
have several aisles, e.g., at least 7. I've never had that may
concentric circles and wanted to know if that's workable.
I also plan to have about 21 lap tops in the News Room in one
corner of
the room, which will chew into small group space around the
perimeter
of the room.
Since I won't have quite enough space around the perimeter of the
room
for all 18 small groups, about how many can I put in the middle of
the
room (once the space is cleared because people have taken their
chairs
with them)?
Experience input requested, please. Thanks.
Kathleen Osta
Kathleen S. Osta
Vital Clarity
15 Hunters Way
Asheville, NC 28804
828-253-8343 office
828-231-5565 cell
828-253-8284 fax
www.vitalclarity.com
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