Hi, wonderful Kári -
I am assuming this is the same group of people coming every time - so
that for example when you explain the principles and such they all
have received the same information and experience and are all
traveling together throughout the successive meetings?
Perhaps the Sponsor's *much briefer* words come before opening space.
Because once you Open Space it is about the participants as
individuals and as a whole. And you want them to jump right in to
naming and thinking about things.
And: if your culture for this group is rapid thinkers / rapid
responders, fine. If it is a mix of slower more contemplative
thinkers, be sure your agenda co-creation time is not to rapid (like
'speed dating') to make it seem as if everyone's thinking of ideas but
is actually only time enough for the quickest thinkers to do so.
And as for any facilitation - Open Space or otherwise - I think it may
be important to have some form of reflection at the end of each
meeting - even if it is inviting them to write one word on a card to
describe their thoughts at the end of each evening (and you can scribe
that and add it to their documentation).
You might want to see if you need some mechanism for communication
between meetings as a week happens in between each meeting.
You might want to design a way to help them remember to do and turn in
their documentation between meetings so that vital element that's
useful to their learning and reflection can move smoothly forward - as
it is hard for participants to want to step away to transcribe notes
during such short meetings.
Do be sure that you are including action planning because it makes
sense for this group to do so given the objectives and desired
outcomes but also because it is realistic and achievable for them to
follow the actions and next steps through (if you include action and
next steps in your design - do all individuals have the freedom and
mobility, resources, support, information, skills support, time and
flexibility within their jobs or roles to actually follow through with
the actions or next steps they identify at the meeting? Would it be
better to end the meeting and then wait a week for everyone to read
their Book of Proceedings so they can make better ideas about
achievable and inspired actions and next steps rather than doing that
at the meeting / before they integrate and reflect on all the
information they've discussed in their different groups?
Have a great time with your uncharted territory.
Send up a flag to tell us the story, your discoveries, and your
lessons learned,
The sun is peeking out on this California morning, as I wave to you
and your volcano - breathe well, my friend,
Lisa
Lisa Heft
Consultant, Facilitator, Educator
Opening Space
[email protected]
On May 23, 2011, at 9:06 AM, Kári Gunnarsson wrote:
Dear Open Space Community
I am adventuring into uncharted territory. I got the Idea at the
Wosonos2011 in Berlin that a full os with action planning could be run
at a weekly meetings format. I set up as six weekly
evening meeting from 19:30 - 24:00. I like to know if anyone has
experience to share with me of working with os in this type of format.
This is the idea for the Program
14. June
19:50 - Opening Space
20:10 - Few words about the theme from the Sponsor
20:30 - Making the Agenda wall
21:00 - Opening the Marketplace and Newsroom
21:30 - Session 1
22:30 - Session 2
21. June
19:50 - Opening news
20:30 - Session 3
22:00 - Session 4
28. June
19:50 - Opening news
20:30 - Session 5
22:00 - Session 6
5. July
19:50 - Opening news / Deadline day for reports
20:30 - Session 7
22:00 - Butterfly session / last time to write up reports
12. July
19:50 - Opening news / opening for action planing
20:30 - Newsroom Bee session
22:00 - Action planning session
19. July
19:50 - Opening news
20:30 - Next steps session
21:30 - Closing circle
With love to you all
Kári
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