Hi Jeroen,
I am not sure I understand all of your questions,
but I guess that will become clear soon enough :-)
I let people post as many topics as they want,
but each topic has one timeslot and one location.
If they think they need more than that, they can
post more than one topic. Which often hapens.
If I run an OST meeting that lasts several days,
I let people post topics for the other days as
well, but I reopen the space each morning to give
people the opportunity to post new topics for
that day. In the course of day one, so many
things happen that folks often have new things
they want to put on the agenda on day two.
In business environments, I have very good
experiences with OST meetings that end on a half
day. Especially 1.5 day works very well. The half
day is for action planning. I quit doing report
presentations years ago - that was usually a
tedious and boring experience. I have not so good
experience with two full days where action
planning is on the afternoon of day two. That
just does not work well with the dynamics and the
flow of the meeting. The morning of the second
day has a very different energy than the first
day. The break between divergence and convergence
usually goes together very well with the sleeping
break. And convergence can usually be done in a half day.
So I start convergence on the morning of the last
day, by reopening the space. If there are written
reports, they will have been xeroxed overnight so
that they are available before breakfast. I open
the space after breakfast and the question is
something like: based on yesterdays results, what
ideas do you have that you want to put into action now?
The idea is that even if people have not read all
yesterdays reports, the results and the energy of
the day before are present in the group and the people know what to do.
A completely different question is if you have
the complete system in the room. I would consider
inviting senior management as well as some
trusted clients and maybe a few people from HR.
The completer the system and the higher the
diversity, the better the results will be.
If you would like to discuss, we can always meet up for a coffee...
Good luck with it!
Koos
At 15:07 29-5-2012, Ermers, Jeroen wrote:
Content-Language: en-US
Content-Type: multipart/alternative;
boundary="_000_56812CB7C8FF2643AA116580CD3CB8F2011E65CDA1EXCNLDCM05eur_"
Hi Linda,
Thank you for your swift reply, we are inviting
about 35 people in middle management positions
(of which we expect most to attend). I think it
would be wise to invite the board as other
people as well to increase diversity and
perspectives but its not up to me to decide on
that. The issue at hand concerns making people
taking more ownership of their personal
development. Now management is in control on who
should develop which skills / competences so
they are adequately equiped to carry out their
work based on the needs of our clients (we are
providing IT consulting services to other
organisations, mostly by posting employees on
customer premises). We would like to have people
take personal accountability and proactively
seek ways to fasten their career and improve on
their job readiness and job mobility. The goal
of this OST meeting is to itendtify issues to be
addressed so that people (both management and
employees) are empowered to actually change
their behaviour which is needed to reach the intended goals.
Regards jeroen
From: oslist-boun...@lists.openspacetech.org
[mailto:oslist-boun...@lists.openspacetech.org] On Behalf Of Linda Stevenson
Sent: dinsdag 29 mei 2012 14:41
To: os list
Subject: Re: [OSList] number of topics and
number of timeslots, presence board members
Dear Jeroen,
How many people you are expecting to
attend? That will help you decide up front how
many concurrent sessions and therefore breakout
areas will be appropriate. Once that matrix of
post-its is created, participants themselves
will self-manage and self-organize their time
together - no help needed on your part except to
hold the space open including any plans for
evening activities on the night of day 1 - in
other words the space is open from the morning
of day 1 until you close it on day 2.
As for board members why not invite them to the whole Open Space?
Open Space can end in a variety of ways, but it
is not about "presenting back" - again, can you
say more what you have in mind? Don't close the
space before you close the space!
All the very best,
Linda
----------
From: <mailto:jeroen.erm...@kpn.com>jeroen.erm...@kpn.com
To: <mailto:oslist@lists.openspacetech.org>oslist@lists.openspacetech.org
Date: Tue, 29 May 2012 14:11:19 +0200
Subject: [OSList] number of topics and number of
timeslots, presence board members
Dear all,
I am about to facilitate an 1,5 2 day OST
meeting. On the first day all topics are posted
on the bulletin board, people decide themselves
when these topics are discussed in which
breakout room. I have four timeslots on day one
(maybe 2 more on the morning of day 2), the
convergence/nest step action planning fase is planned for day 2
I have the following questions:
1) Are all topics discussed once in
one of the timeslot on day one or can a topic be
discussed in 2 (or maybe even four) timeslots,
which effectively is inhibiting other peoples topics to be discussed.
2) are all timeslots meant to be used
for new topics or is there a moment when
participants decide which of the topics
discussed in the previous timeslots are to be
discussed in further detail. Or to put it in
other words, is there only one moment for
convergence (prior to action planning) or can
you also narrow down the topics in an earlier fase?
3) Is is it advisable (or not) to have
board members (who will not participate in the
OST meeting) to be present when the results of
convergence/action planning is presented back to the participants?
Im afraid ive used more than 150 words, but
still hope for an answer (or 2) J
Kjnds regards,
Jeroen ermers
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