Dear Harrison, Thank you for sharing your story of the psychiatrist you worked wit Michael P. I love the idea of the balloons tied to chairs. And I am grateful for the reminder to keep things simple and self-organised.
Warm regards, Ian Sent from my iPhone > On 2 Oct 2016, at 22:10, via OSList <[email protected]> wrote: > > Send OSList mailing list submissions to > [email protected] > > To subscribe or unsubscribe via the World Wide Web, visit > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > or, via email, send a message with subject or body 'help' to > [email protected] > > You can reach the person managing the list at > [email protected] > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of OSList digest..." > > > Today's Topics: > > 1. Re: OST for evaluation (R Chaffe via OSList) > 2. Re: OS for 1200+ (Ian Andersen via OSList) > 3. Re: OS for 1200+ (Harrison Owen via OSList) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Sun, 2 Oct 2016 08:49:52 +1100 > From: R Chaffe via OSList <[email protected]> > To: Anne-B?atrice Duparc <[email protected]>, World wide Open Space > Technology email list <[email protected]> > Subject: Re: [OSList] OST for evaluation > Message-ID: <[email protected]> > Content-Type: text/plain; charset="utf-8" > > Anne > I was asked to evaluate a major campaign costing in excess of AU $100 million > dollars and I was allocated 3 hour opportunities to meet with groups. I did > it my way, Open Space, and the sponsor was very pleased. The results were > used to transform the business with some of the recommendations still being > worked through 13 years later. Do what you believe will generate the best > outcomes, the participants mostly do not have any idea of process they just > respond to invitations. Open Space provides a wealth of opportunities for > effective engagement on many levels. The length of time is not the issue it > is how we use it! > > Regards > Rob > >> On 2 Oct 2016, at 12:21 AM, Anne-B?atrice Duparc via OSList >> <[email protected]> wrote: >> >> Hi everyone, >> >> I was asked to facilitate an annual meeting (3 hours) which purpose is the >> evaluation of a series of events taking place every years. The evaluation >> concerns the organization of the events and the events itself, in order to >> know what went well, what did not and have some hints for the following >> season. The events are festival districts sponsored by the city but mainly >> organized by volunteers with some fundings of the city. They take place all >> around the city, with second hand good sales, music, cultural events, food. >> They are very popular but were downsized this year due to a diminished >> budget allocation. >> >> I wonder if any of you has ever used OST for the purpose of making such >> evaluations. I really would love to use OST in this context, but I am not >> sure if it would bring the desired outcomes. Moreover an evening is a really >> short amount of time for an OST... >> >> Thanks for any hints, >> >> Anne-B?atrice Duparc >> 00 41 76 378 69 98 >> Accompagnatrice de processus participatifs >> _______________________________________________ >> OSList mailing list >> To post send emails to [email protected] >> To unsubscribe send an email to [email protected] >> To subscribe or manage your subscription click below: >> http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org >> Past archives can be viewed here: >> http://www.mail-archive.com/[email protected] > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: > <http://lists.openspacetech.org/pipermail/oslist-openspacetech.org/attachments/20161002/64266612/attachment.html> > > ------------------------------ > > Message: 2 > Date: Sun, 2 Oct 2016 11:55:44 +0200 > From: Ian Andersen via OSList <[email protected]> > To: Lisa Heft - <[email protected]> > Cc: OSLIST <[email protected]> > Subject: Re: [OSList] OS for 1200+ > Message-ID: <[email protected]> > Content-Type: text/plain; charset=gb2312 > > Dear Lisa, > Thank you so much for this comprehensive roadmap through the challenges. > Clearly, my main concern is the mechanics of agenda setting and harvesting > with so many people, while keeping them safe. And of doing that within the > time and logistics constraints of the venue. I am relieved to learn that it > is not outlandish to think in terms of these numbers but possibly now more > worried about what it would take to hold it all together. I am still > hesitating on format - OS or caf? - and I see now I will have to decide not > only based on process needs but also on rearrangement capacity of the hotel > crew. > I also realise acoustics is a major issue. Usually I try to keep groups 5-10 > yards apart but there may not be enough space for that. > I will be sure to keep everyone posted as to how it lands. :-) > Warm regards, > Ian > > Sent from my iPhone > >> On 1 Oct 2016, at 21:54, Lisa Heft - <[email protected]> wrote: >> >> Dear Ian - >> >> My own learnings, using Open Space with groups of 1,000, 2,000, 3,000 and >> 3,500 people: >> >> The process is the same. The sense of discovery and (surprisingly) intimacy >> in each conversation circle is the same. >> Only the space planning is different, but only slightly. >> >> Imagine the huge room - perhaps it is a convention center or an exhibit hall. >> >> To me, it is a safety and a time issue, the way I set up the room at the >> start. Too dangerous / difficult / huge to make an actual circle (or >> concentric rings) for an Opening Circle. So instead, I invite participants >> to come in and sit anywhere to start, and they are sitting in pre-set >> circles-of-chairs all across the room. And then everything I do is >> -implying- a circle, still - because that is what so many of us have learned >> in our sharing about rooms and set-ups. Always, circle. >> >> Therefore, just like for a small room, I divide the expected number of >> participants by (an example) 12 (circles of 12 chairs - I make smaller >> circles for smaller groups but find that more than 12 chairs makes it hard >> to hear in a group / in a room where everyone is talking at once.) >> >> I see if that number of circles (plus a few more) can fit into this >> super-large room. With more space in between the discussion circles than >> (example) a banquet table seating. Because banquet spacing is too close >> together with everyone talking at once. Nobody would be able to hear. >> >> As sound and focus (microphone) is difficult in a huge room, I ask for a >> (example) 6x6 foot / 2x2 meter (does not have to be exact) platform just a >> few steps up, to raise the facilitator a bit higher. I also dress in a >> bright color (different than my usual black which is for less focus) so I >> can be seen. >> >> I align the circles in straight rows. This is essential to me: It is both >> for safety and for navigation. I put up ?arena? signs. Like ?A - K? and ?L - >> P? and so on - on the wall, at the end of each row. So a participant can >> navigate easily without a map, just like in a sports stadium. >> >> I put a letter and materials (a stack of participant sign in sheets, a stack >> of white paper, several pens, a stack of notes-taker form cover sheets) in >> the center / on the floor of each discussion circle. >> >> For topic signs - as participants cannot reach too high up, even those with >> full mobility, and as there are a lot of people for participants to see over >> when they look at the agenda wall - I imagine a) a bit larger is useful for >> sight, and b) people can only place let us say two topic signs tall on the >> wall. So while I often use A4/letter-sized paper for topic signs, in this >> case I use larger (in the US it is 11 inches by 17 inches) paper (I think >> for you it might be A3?). I also have them printed with ?Topic? and >> ?Convenor? - which I do not usually do. However in a super-large event I >> find it is so useful for documentation purposes to ensure people posting >> topics are reminded to add their names. Because this is a super-huge crowd, >> I might have more than the usual six feet (2-or-so meters) of furniture-free >> space all along the Agenda Wall. Because it is a super-huge crowd, maybe the >> Agenda Wall covers one, two, three or even four of the walls. >> >> I still use posters for the guidelines (I find that something like >> PowerPoint is gone from peoples? minds the minute the next image happens) - >> I just place more of them - like a set spread across each wall. >> >> If you were a butterfly on the ceiling of my room, you would look down and >> see a platform in the center. And though you would see the rows of separated >> discussion circles-of-chairs all nicely aligned - with some space in between >> each circle in those rows - you would also see a larger aisle in sort of a >> cross (+) formation. I am in the center on my platform. If I hold out one >> arm towards the Agenda Wall, that is a larger aisle. If I then hold my arm >> out to show the other three elements of that cross shape, those are the >> other larger aisles. >> >> In the three aisles that are -not- pointing toward the Agenda Wall, I place >> several long rectangle tables together to form a long long sign-making >> station in each aisle. Because this is not a circle / because it?s a way for >> people to ?come to the center? and make their topic sign. >> >> So when I have explained the process and then invite people to come up to >> create their topic signs, participants come to the nearest sign-making >> table, where there are already blank topic signs and assorted markers spread >> out across those stations. There is a microphone on a stand at the end of >> each station. I usually put a post-it on each sign with the time and >> discussion area on it - pre-affix those, in a super-large event. And mix / >> sort them out across each station. Helps things flow a bit faster, though I >> would not do that in a smaller event. >> >> I invite the first participant ready to then come up to their microphone, >> name their topic, and go post it on the Agenda Wall. (The Agenda Wall can >> have a huge arena-style ?10:00-11:00? etcetera in each location). I have a >> few helpers just stand at the wall with a marker in hand in case they see >> someone has forgotten to put their name on their topic sign. >> >> I continue ?in a circle? by indicating the next, next and next convenor to >> name their topic at the mic. I turn / pivot in a circle, continuing this >> circle feeling. >> >> Then we?re off and running (strolling, ambling, wheeling) through the day, >> as usual. Participants go up to the Agenda Wall (because the signs are >> bigger and not too many tall, they tend to spread out and also can see >> better over each other) and then look over at the arena signs and then go >> where they need to go. >> >> If I have helpers (very useful) they simply take (example) a quadrant of the >> room to keep neat and safe across the day. >> >> Documentation design always (to me) depends on how the relationships and >> ideas generated will be used post-event, how long is the event, what is the >> capacity for your team to collect and transcribe post-event - whatever is >> the full picture of what, why, for whom, within what time - which then >> informs the ?how? of documentation - and therefore its physical collection >> process (as in ?leave your documentation originals in these boxes? or ?bring >> your documentation to the Newsroom to transcribe it? or whatever. Just as >> it would be in a small OS event. >> >> Closing Circle is me / the facilitator welcoming people back (wherever they >> are sitting, in the discussion areas across the room, that is fine - and >> inviting a sampling of individuals to walk up to the microphones (which are >> still on a stand at the end of each sign-making station) to share >> reflections, and (again) I welcome each next speaker as I pivot / turn in a >> circle. >> >> If the event is across the day, one thing the sign-making stations are >> useful for is that they can turn into box-lunch stations mid-day. If lunch >> is included I perhaps have the large event space create a few more food >> stations in the corners of the room along which traffic can flow on both >> sides of those tables, as well. Whatever the site team recommends for most >> efficient traffic, food distribution and trash / recycling processes. >> >> I have had clients who have tried the addition of technology such as posting >> agendas on various screens and such - but participants still seem to look at >> a physical agenda wall, look at arena signs, and go where they need to go. >> >> I have tried making 15 minutes in between each session for movement across >> the room but I have seen participants simply stay longer or whatever - just >> like in a smaller event - they stay or go. So I continue to do back-to-back >> session times. >> >> And just as for any other OS event, all of this depends on what else happens >> before and after this section. That is if this is not the entire process of >> an entire event. Because for example it takes hours and hours for a site >> staff to set up a room. Is this room free for set-up before the OS? Free for >> hours after if there is another part of the overall event that must have a >> furniture re-set afterwards? And so on. >> >> Everything in context. Everything interrelated. >> >> And I am sure my colleagues have had other and different experiences, which >> I look forward to hearing about? >> >> Looking forward also to hearing the story of how it all goes for you, Ian, >> Lisa >> >> Lisa Heft >> Consultant, Facilitator, Educator >> Opening Space >> >> >> >>> On Oct 1, 2016, at 5:53 AM, Ian Andersen via OSList >>> <[email protected]> wrote: >>> >>> Dear friends, >>> >>> I am in talks about hosting an OS for 1200+ pax. I have read Sharon Berlin >>> Chao's report on 1000 under 4 hours. I was wondering if anyone else has >>> tips or caveats to share? I am grateful for any help I can get! :-) >>> >>> Warm regards, >>> Ian Andersen >>> Brussels >>> >>> >> > > > ------------------------------ > > Message: 3 > Date: Sun, 02 Oct 2016 09:49:19 -0400 > From: Harrison Owen via OSList <[email protected]> > To: "'Ian Andersen'" <[email protected]>, "'World wide Open > Space Technology email list'" <[email protected]> > Subject: Re: [OSList] OS for 1200+ > Message-ID: <002501d21cb3$c653cc70$52fb6550$@net> > Content-Type: text/plain; charset=iso-8859-1 > > Sounds like Lisa has it pretty well covered... but as usual I suspect she > may be working a little too hard. For example "group areas." You could do as > she suggests, but that presupposes, it seems to me, that you can prejudge > the actual group size/volatility/sound level/etc. I've never been very good > at that. In fact, I've always been wrong -- and there have never been any > problems that the people couldn't take care of in creative and effective > ways. So stealing an idea that Michael Pannwitz and crew used when we took > on 2108 German Psychiatrists: A circus tent and numbered balloons. A large > ball room will certainly do. > > I don't remember all the details, and hopefully Michael will > supply/correct... > > We figured there might be 150 issues/groups. Turned out we were off (under) > by a huge factor, but that is a later story. Anyhow, we blew up (helium) 150 > balloons and numbered them 1-150. While the folks were "at the Wall" > deciding their personal course of action, we distributed the balloons all > over the area, and placed two chairs by each. Each issue had a number, and > when the folks were ready they just found their balloon and went there. If > the group consisted of two people, they simply sat down. If the group was > massive, they claimed additional space and went to work. If too noisy, they > moved (practical application of the Law of two feet). No set up problems, no > separation issues... The people, as usual took responsibility for what they > cared for. And as usual, it worked perfectly. Almost time for a nap! (smile) > > Harrison > > > > Winter Address > 7808 River Falls Dr. > Potomac, MD 20854 > 301-365-2093 > > Summer Address > 189 Beaucauire Ave > Camden, ME 04843 > 207 763-3261 > > Websites > www.openspaceworld.com > www.ho-image.com > > -----Original Message----- > From: OSList [mailto:[email protected]] On Behalf Of > Ian Andersen via OSList > Sent: Sunday, October 2, 2016 5:56 AM > To: Lisa Heft - > Cc: OSLIST > Subject: Re: [OSList] OS for 1200+ > > Dear Lisa, > Thank you so much for this comprehensive roadmap through the challenges. > Clearly, my main concern is the mechanics of agenda setting and harvesting > with so many people, while keeping them safe. And of doing that within the > time and logistics constraints of the venue. I am relieved to learn that it > is not outlandish to think in terms of these numbers but possibly now more > worried about what it would take to hold it all together. I am still > hesitating on format - OS or caf? - and I see now I will have to decide not > only based on process needs but also on rearrangement capacity of the hotel > crew. > I also realise acoustics is a major issue. Usually I try to keep groups 5-10 > yards apart but there may not be enough space for that. > I will be sure to keep everyone posted as to how it lands. :-) Warm regards, > Ian > > Sent from my iPhone > >> On 1 Oct 2016, at 21:54, Lisa Heft - <[email protected]> wrote: >> >> Dear Ian - >> >> My own learnings, using Open Space with groups of 1,000, 2,000, 3,000 and > 3,500 people: >> >> The process is the same. The sense of discovery and (surprisingly) > intimacy in each conversation circle is the same. >> Only the space planning is different, but only slightly. >> >> Imagine the huge room - perhaps it is a convention center or an exhibit > hall. >> >> To me, it is a safety and a time issue, the way I set up the room at the > start. Too dangerous / difficult / huge to make an actual circle (or > concentric rings) for an Opening Circle. So instead, I invite participants > to come in and sit anywhere to start, and they are sitting in pre-set > circles-of-chairs all across the room. And then everything I do is > -implying- a circle, still - because that is what so many of us have learned > in our sharing about rooms and set-ups. Always, circle. >> >> Therefore, just like for a small room, I divide the expected number of >> participants by (an example) 12 (circles of 12 chairs - I make smaller >> circles for smaller groups but find that more than 12 chairs makes it >> hard to hear in a group / in a room where everyone is talking at >> once.) >> >> I see if that number of circles (plus a few more) can fit into this > super-large room. With more space in between the discussion circles than > (example) a banquet table seating. Because banquet spacing is too close > together with everyone talking at once. Nobody would be able to hear. >> >> As sound and focus (microphone) is difficult in a huge room, I ask for a > (example) 6x6 foot / 2x2 meter (does not have to be exact) platform just a > few steps up, to raise the facilitator a bit higher. I also dress in a > bright color (different than my usual black which is for less focus) so I > can be seen. >> >> I align the circles in straight rows. This is essential to me: It is both > for safety and for navigation. I put up ?arena? signs. Like ?A - K? and ?L - > P? and so on - on the wall, at the end of each row. So a participant can > navigate easily without a map, just like in a sports stadium. >> >> I put a letter and materials (a stack of participant sign in sheets, a > stack of white paper, several pens, a stack of notes-taker form cover > sheets) in the center / on the floor of each discussion circle. >> >> For topic signs - as participants cannot reach too high up, even those > with full mobility, and as there are a lot of people for participants to see > over when they look at the agenda wall - I imagine a) a bit larger is useful > for sight, and b) people can only place let us say two topic signs tall on > the wall. So while I often use A4/letter-sized paper for topic signs, in > this case I use larger (in the US it is 11 inches by 17 inches) paper (I > think for you it might be A3?). I also have them printed with ?Topic? and > ?Convenor? - which I do not usually do. However in a super-large event I > find it is so useful for documentation purposes to ensure people posting > topics are reminded to add their names. Because this is a super-huge crowd, > I might have more than the usual six feet (2-or-so meters) of furniture-free > space all along the Agenda Wall. Because it is a super-huge crowd, maybe the > Agenda Wall covers one, two, three or even four of the walls. >> >> I still use posters for the guidelines (I find that something like > PowerPoint is gone from peoples? minds the minute the next image happens) - > I just place more of them - like a set spread across each wall. >> >> If you were a butterfly on the ceiling of my room, you would look down and > see a platform in the center. And though you would see the rows of separated > discussion circles-of-chairs all nicely aligned - with some space in between > each circle in those rows - you would also see a larger aisle in sort of a > cross (+) formation. I am in the center on my platform. If I hold out one > arm towards the Agenda Wall, that is a larger aisle. If I then hold my arm > out to show the other three elements of that cross shape, those are the > other larger aisles. >> >> In the three aisles that are -not- pointing toward the Agenda Wall, I > place several long rectangle tables together to form a long long sign-making > station in each aisle. Because this is not a circle / because it?s a way for > people to ?come to the center? and make their topic sign. >> >> So when I have explained the process and then invite people to come up to > create their topic signs, participants come to the nearest sign-making > table, where there are already blank topic signs and assorted markers spread > out across those stations. There is a microphone on a stand at the end of > each station. I usually put a post-it on each sign with the time and > discussion area on it - pre-affix those, in a super-large event. And mix / > sort them out across each station. Helps things flow a bit faster, though I > would not do that in a smaller event. >> >> I invite the first participant ready to then come up to their microphone, > name their topic, and go post it on the Agenda Wall. (The Agenda Wall can > have a huge arena-style ?10:00-11:00? etcetera in each location). I have a > few helpers just stand at the wall with a marker in hand in case they see > someone has forgotten to put their name on their topic sign. >> >> I continue ?in a circle? by indicating the next, next and next convenor to > name their topic at the mic. I turn / pivot in a circle, continuing this > circle feeling. >> >> Then we?re off and running (strolling, ambling, wheeling) through the day, > as usual. Participants go up to the Agenda Wall (because the signs are > bigger and not too many tall, they tend to spread out and also can see > better over each other) and then look over at the arena signs and then go > where they need to go. >> >> If I have helpers (very useful) they simply take (example) a quadrant of > the room to keep neat and safe across the day. >> >> Documentation design always (to me) depends on how the relationships and > ideas generated will be used post-event, how long is the event, what is the > capacity for your team to collect and transcribe post-event - whatever is > the full picture of what, why, for whom, within what time - which then > informs the ?how? of documentation - and therefore its physical collection > process (as in ?leave your documentation originals in these boxes? or ?bring > your documentation to the Newsroom to transcribe it? or whatever. Just as > it would be in a small OS event. >> >> Closing Circle is me / the facilitator welcoming people back (wherever > they are sitting, in the discussion areas across the room, that is fine - > and inviting a sampling of individuals to walk up to the microphones (which > are still on a stand at the end of each sign-making station) to share > reflections, and (again) I welcome each next speaker as I pivot / turn in a > circle. >> >> If the event is across the day, one thing the sign-making stations are > useful for is that they can turn into box-lunch stations mid-day. If lunch > is included I perhaps have the large event space create a few more food > stations in the corners of the room along which traffic can flow on both > sides of those tables, as well. Whatever the site team recommends for most > efficient traffic, food distribution and trash / recycling processes. >> >> I have had clients who have tried the addition of technology such as > posting agendas on various screens and such - but participants still seem to > look at a physical agenda wall, look at arena signs, and go where they need > to go. >> >> I have tried making 15 minutes in between each session for movement across > the room but I have seen participants simply stay longer or whatever - just > like in a smaller event - they stay or go. So I continue to do back-to-back > session times. >> >> And just as for any other OS event, all of this depends on what else > happens before and after this section. That is if this is not the entire > process of an entire event. Because for example it takes hours and hours for > a site staff to set up a room. Is this room free for set-up before the OS? > Free for hours after if there is another part of the overall event that must > have a furniture re-set afterwards? And so on. >> >> Everything in context. Everything interrelated. >> >> And I am sure my colleagues have had other and different experiences, >> which I look forward to hearing about? >> >> Looking forward also to hearing the story of how it all goes for you, >> Ian, Lisa >> >> Lisa Heft >> Consultant, Facilitator, Educator >> Opening Space >> >> >> >>> On Oct 1, 2016, at 5:53 AM, Ian Andersen via OSList > <[email protected]> wrote: >>> >>> Dear friends, >>> >>> I am in talks about hosting an OS for 1200+ pax. I have read Sharon >>> Berlin Chao's report on 1000 under 4 hours. I was wondering if anyone >>> else has tips or caveats to share? I am grateful for any help I can >>> get! :-) >>> >>> Warm regards, >>> Ian Andersen >>> Brussels >>> >>> >> > _______________________________________________ > OSList mailing list > To post send emails to [email protected] To unsubscribe send an > email to [email protected] > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > Past archives can be viewed here: > http://www.mail-archive.com/[email protected] > > > > ------------------------------ > > Subject: Digest Footer > > _______________________________________________ > OSList mailing list > To post send emails to [email protected] > To unsubscribe send an email to [email protected] > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > Past archives can be viewed here: > http://www.mail-archive.com/[email protected] > > ------------------------------ > > End of OSList Digest, Vol 66, Issue 2 > ************************************* _______________________________________________ OSList mailing list To post send emails to [email protected] To unsubscribe send an email to [email protected] To subscribe or manage your subscription click below: http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org Past archives can be viewed here: http://www.mail-archive.com/[email protected]
