I LOVE this thread and thank you Patrick for tried and tested wisdom.
*Barry Owen* Connect: *615-568-2123* *BarryOwen.US <http://BarryOwen.US>* On Mon, Jan 6, 2020 at 10:55 AM Patrick Schley via OSList < [email protected]> wrote: > Hi Ilan – > > > > My colleagues and I facilitate an Open Space event for our software users > each year at our conference. We have as many as 1,000 people participating > in the event with more than 150 discussion conveners. > > > > We have found much success using a product called WebMerge (now Formstack > Documents, I believe), which allows you to build a form for notes that are > then saved as a standardized PDF document to a shared drive (we use Box but > Dropbox or Google Drive integrations are available as well). This has > worked really well – we then take the PDF’s and combine them into a master > Book of Proceedings document which is distributed to our community. The > form is simple: > > · Convener’s name and email > > · Scribe’s name and email (if applicable) > > · Session topic > > · Session date/time/circle > > · Names of participants > > · Session notes > > > > An added benefit is we make fields available on the form where folks can > upload pictures (e.g. a photo of a flipchart page from the discussion) that > are then placed into the document automatically. We have actually strayed > away from having people upload photos without first typing their notes, > because we want the typed words in order to make the document more > searchable. But if there is a drawing or something similar that needs to be > captured then the image fields work great. > > > > WebMerge is a paid product based on how many individual submissions you > have, but we simply increase our plan for the month of the conference and > then push it back down to a free plan for the rest of the year. > > > > From a logistical standpoint, we publish a shortened URL to our attendees > to encourage them to enter their notes. This URL is printed on the sheets > of paper we leave in each discussion circle for note-taking, as well as on > posters in the space. We still have laptops available in the News Room for > people to type their notes in to the form right after their session, but we > also allow them to take notes into the form “live” if they want, or take > their written notes with them to submit later. We do a little bit of > follow-up after the event and are usually able to publish proceedings > within a month, with a majority of the sessions having at least some form > of notes in the book. > > > > Happy to answer any further questions about this. > > > > Best, > > > > -p. > > > > > > > > [image: cid:[email protected]] > > > > *Patrick Schley* > > Support Escalation Specialist > > *Tessitura Network* <http://tessituranetwork.com/> > > +1 888 643 5778 x 486 office > > +1 888 643 5778 x 201 customer care > > [email protected] > > pronouns: he/him > > > > > > > > *From:* OSList <[email protected]> *On Behalf Of *Ilan > Kirschenbaum via OSList > *Sent:* Monday, January 6, 2020 10:21 AM > *To:* [email protected] > *Cc:* Ilan Kirschenbaum <[email protected]> > *Subject:* [OSList] Recording Open Space notes from phone or tablet > > > > Hi OSLISTers, > > > > Happy to join here, happy to find new friends as well as familiar names > from the agile scene :-) > > I am also a student on Tova Averbuch's program (joining the recent spike > in posts 😊) > > > > I am toying with the idea of having a simple Google form that will > auto-generate an Open Space summary to a Google Doc. > > The idea is to enable participants to record notes close to their session > when information is fresh, using ubiquitous technology. > > > > I would like to probe your brains on this idea: > > 1. Have you had experience with a similar tool? What should I be careful > of when implementing such a tool? > > e.g Is there a good reason *not* to use Google Docs? > > > > 2. The implementation works best with a G-suite account, which enables the > use of Google Docs Templates (not available on a free gmail account). > > Do you see this as a problem? > > My concern is that G-suite requires a special paid account - do you think > this will be an obstacle? > > > > 3. In my silly question category: > > I am preparing a guide to use G-suite + Zappier for this. > > From you experience, will a typical OST organizer have access to people > with skills to follow a procedure with some techy requirements? > > > > 4. I am holding back on a zap to automatically prepare the OST book with > table of contents, etc. > > My hunch tells me that it is better to manually review the summaries > before binding them, and anyway, not all participants will use this > automated option. I wish to avoid making the impression that once > implemented this option is a requirement. > > Any thoughts on this? > > > > 5. Finally, what other aspects should I think of to make such a tool more > useful for OST-ers? > > > > Many thanks, > > Ilan > > > > -- > > Ilan Kirschenbaum - Co-Founder & Agile coach At Practical Agile LTD. > > Twitter: @kirschi_ > Phone # +972-54-6620348 > website: www.practical-agile.com > > > > <http://www.practical-agile.com> > > <http://practical-agile.com> > _______________________________________________ > OSList mailing list > To post send emails to [email protected] > To unsubscribe send an email to [email protected] > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > Past archives can be viewed here: > http://www.mail-archive.com/[email protected]
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