Michael Pannwitz and I facilitated a gathering for 2108 German Psychiatrists.
We did it straight by the book. We thought there might be 75 sessions. We were
off by a bit. Ended up with 150+ We just kept passing out post-its and expanded
the wall. We actually did it in a circus tent which was a little different.
This was a one day gathering with proceedings for all upon departure. How you
would do all that online -- I don't have a clue, but I am sure you guys are
going to have fun figuring that all out. Good luck!
Harrison
-----Original Message-----
From: Lucas Cioffi via OSList <oslist@lists.openspacetech.org>
To: World wide Open Space Technology email list <oslist@lists.openspacetech.org>
Cc: Lucas Cioffi <lu...@qiqochat.com>
Sent: Thu, Apr 21, 2022 2:16 pm
Subject: [OSList] Online Open Space with more than 1000 people?
Hi All,
Someone asked me for advice about hosting an online open space with 1500 people
who work on child welfare. They want to get the "whole system in the room",
including government, professionals, families, etc.
I can see that there are at least two separate parts to this challenge:
tech/software and facilitation.
1. Tech/Software: What technology decisions would you make to accommodate 1500,
since the capacity of Zoom meetings is 1000? I wrote up my thoughts on this
part at the bottom of this email.
2. Facilitation: This is the main question that I have for colleagues on
OSLIST. What special design considerations would you have during an open space
(online or not) with more than 1500 people? Here are some questions that come
to mind:
- How many sessions do you think people will propose if this is a 1-day, 6
hour event with 3-4 rounds of discussion sessions? I searched OSLIST and found
this from Harrison in 2016: "Rule of thumb... for all these years.... 5 break
our rooms/spaces per 100 participants. For smaller groups (+- 50) a large room
with nooks usually works better. I’ve had groups of 25 with 4-5 groups working
at the same time." So that would mean 50 spaces, therefore up to 150 sessions,
but I would expect that the rule of thumb acts more as a maximum as groups get
larger, because there's probably a lot of duplicate topics as groups get
larger.
- If there are 150 sessions proposed, do you give everyone a chance to speak
their session to the large group or just view the list of sessions? If
everyone had just 15 seconds then that would be 38 minutes of just listening to
session topics. Ahh!!
- How do you make it easy for participants to merge their sessions together?
I guess they could ask to move to a Zoom breakout room and we could pair them
off for a moment, or they could connect with each other in chat -- that seems
practical.
My thoughts on tech options are below.Any other thoughts that you have? Thank
you!
Lucas Cioffi
QiqoChat | Lead Software Engineer
lu...@qiqochat.com
+1.917.528.1831
Live Online Events | Engaging Communities | Real Collaboration
Drop in for open office hours!
Options for handling more than 1000 people in Zoom + QiqoQiqo has a max
capacity of 2500, and Zoom has a max capacity of 1000 interactive participants
in a single meeting. There are several solid options for increasing the event
size above 1000 people.
Option 1: We can connect two 1000-person Zoom meetings together, where the
second room is an overflow room. The people in the overflow room can hear what
is going on in the first room and can speak & use the chat with each other but
they cannot speak & use the chat in the first room. (The technical way this
happens is that a second facilitator joins the overflow room from their Zoom
app, then they join the first Zoom meeting through their Web browser
Chrome/Firefox/Safari/etc and then they screenshare that into the overflow Zoom
meeting). The facilitator in the first room can be the voice for people in the
overflow room and can speak into the first room what is happening in the chat
of the overflow room (if they have the overflow meeting open in their browser.
You can have up to 1000 other people with this option. We will add to our
staff a skilled moderator for the overflow room so that people there feel
engaged and not that they are passively watching and left out. You can also
add the livestream in option 2 (below) to this option so people can choose from
the main Zoom, overflow Zoom, and the livestream.
Option 2: We can livestream from the 1000-person Zoom meeting into QiqoChat so
that anyone who joins after the meeting reaches capacity will be able to see
the livestream from the same page where they are. We have several options
where everyone can be in the same chat (outside of Zoom) or we can use the
regular chat inside of Zoom for the main room and have an overflow chat for
everyone watching the livestream. You can have up to 1500 other people with
this option.
Option 3: Today we requested that Zoom increases the max capacity of their
meetings to 2000 people. They have never done that for any customer as far as
we know, however we have several months and they may be able to make this
happen.
Option 4: We could use a Zoom webinar (and make each speaker a panelist for a
minute) instead of a Zoom meeting but then people wouldn't see everyone in the
room. _______________________________________________
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